ADMINISTRATIVE SPECIALIST



D Classified | Unclassified pb New O Revised



DEFINITION



A responsible, confidential, and professional position responsible for coordinating and managing the

administrative functions and daily office operations, as instructed and under the direction of the Division

head or his/her designee. The position provides additional administrative support to the division’s office

staff and assistance with special projects to various heads of the Department.



Work is performed in accordance with established policies and good judgment is required in the

application and execution of tasks.



Supervision is received from the Associate Director or his/her designee.



DUTIES (NOT ALL INCLUSIVE)



Assist with organizing and directing office operations efficiently and effectively to achieve the

department's core goals and objectives.



Review and assist with processing of invoices, grant awards and requisitions.



Assist with monitoring and managing expenditures and applicable payment processes.

Prepare and compile information for budget and reporting purposes.



Handle issues of a confidential nature as requested by the Director or his/her designee.

Assist with and provide support with completing special projects for the department.

Monitor office process to ensure office meets requirements as outlined by local law.

Ensure proper office records are maintained.



Assist with coordinating and managing division meetings.



Research and monitor applicable Virgin Islands Codes and legislations.



Assist in the development and implementation of policies within the division; changes in procedures,

practices, personnel assignments, and equipment as it relates to the functions of the office.



Assist with various office administrative tasks.

Prepare correspondences and applicable reports, as requested.



Perform additional duties as assigned.