1 
 
 
Contents 
A. Cover Page and Authorized Signatures ............................................................................. 3 
B. Amendment Log .................................................................................................................. 4 
C. Acronyms ............................................................................................................................. 5 
D. Assurances .......................................................................................................................... 6 
E. STATE E&T Program, Operations, and Policy ................................................................... 8 
I. 
Summary of E&T Program ........................................................................................ 8 
II. 
Program Changes....................................................................................................10 
III. 
Consultation and Coordination with the Workforce Development System ................11 
IV. 
Consultation with Indian Tribal Organizations (ITOs) ...............................................14 
V. 
Utilization of STATE Options ...................................................................................15 
VI. 
Characteristics of Individuals Served by E&T ...........................................................15 
VII. 
Organizational Relationships ...................................................................................17 
VIII. 
Screening for Work Registration ..............................................................................24 
IX. 
Screening for Referral to E&T ..................................................................................25 
X. 
Referral ....................................................................................................................26 
XI. 
Assessment .............................................................................................................28 
XII. 
Case Management Services ....................................................................................29 
XIII. 
Conciliation Process (if applicable) ..........................................................................32 
XIV. 
Disqualification Policy for General Work Requirements ...........................................33 
XV. 
Good Cause ............................................................................................................34 
XVI. 
MPI Determinations .................................................................................................35 
XVII. 
Participant Reimbursements ....................................................................................35 
XVIII. 
Work Registrant Data ..............................................................................................38 
XIX. 
Outcome Reporting Measures .................................................................................38 
F. Pledge to Serve All At-Risk ABAWDs (if applicable) ........................................................41 
G. Component Detail ...............................................................................................................44 
I. 
Non-Education, Non-Work Components ..................................................................45 
II. 
Educational Programs .............................................................................................49 
III. 
Work Experience (WE) ............................................................................................52 
H. Estimated Participant Levels .............................................................................................59 
I. Contracts/Partnerships........................................................................................................59 
J. Budget Narrative and Justification ....................................................................................62 
 
2 
 
 
 
Tables 
Table B.I.  
Amendment Log ............................................................................................... 4 
Table C.I.  
Acronyms ......................................................................................................... 5 
Table D.I.  
Assurances ...................................................................................................... 6 
Table D.II.  
Additional Assurances ...................................................................................... 7 
Table E.I.  
Estimates of Participant Reimbursements .......................................................36 
Table E.II.  
Participant Reimbursement Details .................................................................37 
Table E.III.  
National Reporting Measures ..........................................................................38 
Table E.IV.  
Component Outcome Measures......................................................................40 
Table F.I.  
Pledge Assurances .........................................................................................41 
Table F.II.  
Information about the size of the ABAWD population ......................................43 
Table F.III.  
Available Qualifying Activities ..........................................................................43 
Table F.IV.  
Estimated cost to fulfill the pledge ...................................................................44 
Table G.I.  
Non-Education, Non-Work Component Details: Supervised Job Search .........46 
Table G.II.  
Non-Education, Non-Work Component Details: Job Search Training ..............48 
Table G.III.  
Non-Education, Non-Work Component Details: Job Retention ........................48 
Table G.IV.  
Non-Education, Non-Work Component Details: Self-Employment Training .....48 
Table G.V.  
Non-Education, Non-Work Component Details: Workfare ...............................49 
Table G.VI.  
Educational Program Details: Basic/Foundational Skills Instruction ................50 
Table G.VII.  
Educational Program Details: Career/Technical Education Programs or other 
Vocational Training .........................................................................................50 
Table G.VIII.  
Educational Program Details: English Language Acquisition ...........................51 
Table G.IX.  
Educational Program Details: Integrated Education and Training/Bridge 
Programs ........................................................................................................51 
Table G.X.  
Educational Program Details: Work Readiness Training .................................52 
Table G.XI.  
Educational Program Details: Other ................................................................52 
Table G.XII.  
Work Experience: Work Activity ......................................................................53 
Table G.XIII.  
Work Experience: Internship ...........................................................................54 
Table G.XIV.  
Work Experience: Pre-Apprenticeship .............................................................54 
Table G.XV.  
Work Experience: Apprenticeship ...................................................................54 
Table G.XVI.  
Work Experience: On-the-Job Training ...........................................................55 
Table G.XVII.  Work Experience: Transitional Jobs ................................................................55 
Table G.XVIII.  Work Experience: Work-based learning - Other ..............................................55 
Table G.XIX.  
Subsidized Work Experience: Internship – Subsidized by E&T .......................57 
Table G.XX.  
Subsidized Work Experience: Pre-Apprenticeship– Subsidized by E&T ..........57 
Table G.XXI.  
Subsidized Work Experience: Apprenticeship – Subsidized by E&T ...............57 
Table G.XXII.  Subsidized Work Experience: Transitional Jobs – Subsidized by E&T ............58 
Table G.XXIII.  Subsidized Work Experience: Work-based learning - Other - 
 
Subsidized by E&T ..........................................................................................58 
Table I.I.  
Contractor/Partner Details ...............................................................................59 
Table I.II.  
Contractor/Partner Details ...............................................................................60 
Table I.III.  
Contractor/Partner Details ...............................................................................60 
Table I.IV.  
Contractor/Partner Details ...............................................................................61 
Table I.V.  
Contractor/Partner Details ...............................................................................61 
Table J.I.  
Direct Costs ....................................................................................................62 
 
 
3 
 
 
A. Cover Page and Authorized Signatures 
STATE: Virgin Islands 
STATE Agency Name: Dept. of Human Services 
Federal FY: 2025 
Date Submitted to FNS (revise to reflect subsequent amendments): Click or tap here to 
enter text. 
List STATE agency personnel who should be contacted with questions about the 
E&T STATE plan.  
Name 
Title 
Phone 
Email 
Cira Burke 
JOBS director 
340-774-0930 ext. 
4377 
cira.burke@dhs.vi.gov  
Emmanueline 
Archer 
Director, Program 
Operations  
340-774-0930 ext. 
4309 
emmanueline.archer@dhs.vi.
gov  
Lorna Sutton 
Asst. Director, 
Operations 
340-772-7100 ext. 
7195 
lorna.sutton@dhs.vi.gov  
Natalie Bailey  Administrator 
340-772-7101  
natalie.bailey@dhs.vi.gov  
 
Certified By: 
 
_________________________________ 
 
 
_______________  
STATE Agency Director (or Commissioner) 
 
 
Date 
 
Certified By: 
 
___________________________________ 
 
 
______________ 
STATE Agency Fiscal Reviewer  
 
 
 
Date 
 
 
11/29/2024
11/29/24
4 
 
 
B. Amendment Log 
In accordance with 7 CFR 273.7(c)(8), STATE agencies must submit plan revisions to 
the appropriate FNS Regional office for approval if it plans to make a significant change. 
For a complete list of situations requiring an amendment to the E&T STATE plan, see 
Plan Modifications in the E&T STATE Plan Handbook. The STATE agency must submit 
the proposed changes for approval at least 30 days prior to the planned implementation. 
Please use the log below to document the submission of an amended plan. A single line 
in the log should capture each time a plan is amended and resubmitted, not each 
individual amendment throughout the plan.  
To expedite the review process for amendment changes, please highlight areas where 
text has been added or changed. After FNS approval of amendment changes, 
highlighting must be removed and a clean, updated plan submitted to FNS. 
Table B.I. Amendment Log  
Amendment 
Number 
Brief description of 
changes or purpose 
for amendment (If 
amendment includes 
budget changes, 
include in description) 
Sections of 
Plan Changed 
(Highlight 
areas of plan 
with changes) 
Date 
submitted 
to FNS 
Date 
approved 
by FNS 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
5 
 
 
C. Acronyms 
STATE agencies may consider including acronyms for the SNAP STATE agency, SNAP 
E&T program name, STATE’s management information system, and SNAP E&T 
providers or contractors. 
Below is a list of common acronyms utilized within this plan. Please delete acronyms 
that do not apply and add additional acronyms in alphabetical order.    
Table C.I. Acronyms  
Acronym  
Acronym Definition  
ABAWD 
Able-Bodied Adult without Dependents 
E&T 
Employment and Training 
FY 
Fiscal Year 
FNS 
Food and Nutrition Service 
GA 
General Assistance 
STATE  
Virgin Islands Department of Human Services 
SNAP 
Supplemental Nutrition Assistance Program 
TANF 
Temporary Assistance for Needy Families 
USDA 
United STATEs Department of Agriculture 
WIOA 
Workforce Innovation and Opportunity Act 
MPI 
The Missions Project Inc. 
JOBS 
Jobs Opportunity & Basic Skills 
CARIBS 
Client Application Registration & Issuance Benefits System 
WDB 
Work Development Board 
SSP  
Self Sufficiency Plan 
DOL 
Department of Labor 
DOE 
Department of Education 
VIDHS 
Virgin Islands Department of Human Services 
 
 
6 
 
 
D. Assurances 
By signing on the cover page of this document and checking the boxes below, the 
STATE agency Director (or Commissioner) and financial representative certify that the 
below assurances are met. 
Table D.I. Assurances  
Check the box to indicate you have read and understand each 
Statement. 
Check Box 
I.        The STATE agency is accountable for the content of the E&T 
STATE plan and will provide oversight of any sub-grantees. (7 
CFR 273.7(c)(4) and 7 CFR 273.7(c)(6)) 
☒ 
II.       The STATE agency is fiscally responsible for E&T activities 
funded under the plan and is liable for repayment of unallowable 
costs. (7 CFR 271.4, 7 CFR 276.2, and 7 CFR 277.16) 
☒ 
III.      STATE education costs will not be supplanted with Federal E&T 
funds. (7 CFR 273.7(d)(1)(ii)(C)) 
☒ 
IV.      Cash or in-kind donations from other non-Federal sources have 
not been claimed or used as a match or reimbursement under 
any other Federal program. (7 CFR 277.4(d)(2)) 
☒ 
V.       Documentation of STATE agency costs, payments, and 
donations for approved E&T activities are maintained by the 
STATE agency and available for USDA review and audit. (7 
CFR 277.17) 
☒ 
VI.     Contracts are procured through appropriate procedures 
governed by STATE procurement regulations. (7 CFR 277.14) 
☒ 
VII.     Program activities are conducted in compliance with all 
applicable Federal laws, rules, and regulations including Civil 
Rights and OMB regulations governing cost issues. (7 CFR 
parts 271, 272, 273, 274, 275, 276, 277, 281, and 282) 
☒ 
VIII.    E&T education activities directly enhance the employability of 
the participants; there is a direct link between the education 
activities and job-readiness. (7 CFR 273.7(e)(2)(vi)) 
☒ 
IX.      Program activities and expenses are reasonable and necessary 
to accomplish the goals and objectives of SNAP E&T. (7 CFR 
277.4(d)(3)) 
☒ 
 
7 
 
 
Table D.II. Additional Assurances  
The following assurances are only applicable to STATE agencies 
with the situations described below. If the condition applies, 
check the box to indicate you have read and understand each 
Statement. 
Check Box 
I.        If in-kind goods and services are part of the budget, only public 
in-kind services are included. No private in-kind goods or 
services are claimed. (7 CFR 277.4(d) and (e)) 
       
        ☒ 
II.       The E&T Program is implemented in a manner that is 
responsive to the special needs of Indian Tribal members on 
Reservations. The STATE agency shall consult on an ongoing 
basis about portions of the E&T STATE Plan which affect them; 
submit for comment all portions of the E&T STATE Plan that 
affect the Indian Tribal Organization (ITO); if appropriate and to 
the extent practicable, include ITO suggestions in the E&T 
STATE plan. (For STATEs with Indian Reservations only.) (7 
CFR 272.2(b)(2) and 7 CFR 272.2(e)(7)) 
 
 
 
        ☐ 
 
 
 
 
8 
 
 
E. STATE E&T Program, Operations, and Policy  
I. 
Summary of E&T Program 
a) Provide the vision and mission of the STATE E&T program. In addition, describe how 
your STATE agency’s E&T program meets the purpose of E&T which is to: 1) 
increase the ability of SNAP participants to obtain regular employment; and 2) meet 
STATE or local workforce needs. 
Virgin Islands DHS Mission 
The Department of Human Services is committed to emerging as a public sector 
agency that empowers individuals and families towards self-sufficiency through a 
seamless delivery system of services. 
DHS Vision 
The Department of Human Services is geared toward and prepared to provide 
responsive and effective services, designed to motivate individuals and families to 
achieve their highest levels of self-sufficiency. 
The Virgin Islands Department of Human Services Supplemental Nutritional Assistance  
Program (SNAP)” Employment and Training (E&T) plays a vital role in this mission by 
providing a wide range of employment and training services for clients who receive 
SNAP benefits. The SNAP E&T program provides: 
o Intensive case management to support client goals 
o Supervised Job search training 
These services are provided to non-public assistance SNAP recipients to increase 
opportunities for paid employment that leads to increased family self-sustainability and 
independence.   
VIDHS Eligibility Specialists will identify & refer E&T voluntary participants who wants 
to participate in E&T activities, by checking off that section on the E&T Participation 
form.  
VIDHS Eligibility Specialists also verbalize this at application and recertification 
process.  
VIDHS currently administers a voluntary E&T program that is primarily available in 
person and will also be provided online. Clients who participate in the E&T program are 
referred to register with the identified service MPIs (MPI), our community partners and 
the VI Dept. of Education (DOE). STATE in cooperation with the Department of Labor 
(DOL), under the newly enacted Workforce Innovation and Opportunity Act (WIOA) 
continues to implement the Supplemental Nutrition Assistance Program (SNAP) 
Voluntary Employment and Training Program (E & T). 
9 
 
 
The program will serve (50) voluntary participants.   
Section 6(d) (4) (k) of the Food & Nutrition Act of 2008, as amended, provides that the 
amount of Federal E & T funds a STATE funded under Title IV-A of the Social Security 
Act (42 U.S.C. 601 et seq.) is limited to the amount of Federal E & T funds the STATE 
agency expended in fiscal year 1995 to provide services to Title IV-A recipients.  Those 
members of a mixed TANF/SNAP household who receive only SNAP remain subject 
to SNAP work requirements.  
STATE will provide E&T voluntary participants with information regarding the voluntary 
E&T program during the application & recertification process.  
The E&T program is voluntary and participants who want to engage in the program will 
be referred to the service MPI.  The VIDHS agency will refer (50) voluntary participants 
to MPI. MPI will meet the purpose of the E&T program by rendering voluntary 
participants with opportunities to gain skills, case management and supervised job 
search.  E&T voluntary participants are assessed, in person & online, trained and 
provided with wrap around services to include Case Management, Supervised Job 
Search.  MPI is required to provide bi-weekly updates through reporting attendance of 
participants regarding referred clients & progress made for each. The individualized 
case management will provide participants with strategies & interventions which will 
address barriers that hinder E&T participants from obtaining employment. With the 
assistance of MPI & the implementation of supervised job search, coordinated services 
are effectively matched to job seekers. E&T participants will increase opportunities of 
securing employment to meet the demands of the local workforce specific needs. 
b) Is the STATE’s E&T program administered at the STATE or county level?  
The VI E&T Program is administered by the VI Department of Human Services.  
c) (For county administered STATEs only) Describe how counties share information 
with the STATE agency (e.g. county E&T plans), and how the STATE agency 
monitors county operations.   
N/A 
d) Provide the geographic areas of the STATE where the E&T program operates and 
describe the rationale for this selection. Designate which areas, if any, operate 
mandatory E&T programs. 
The E&T Program operates in the St. Thomas/St. John and St. Croix districts in the 
VI.  
e) Provide a list of the components offered. 
10 
 
 
Supervised Job Search 
 
f) Provide the web addresses (URLs) of STATE E&T policy resources such as 
handbooks and STATE administrative code, if available.  
N/A 
II. 
Program Changes 
Please complete this section if applicable, and only include changes to the program for 
the upcoming Federal fiscal year (FY).  
a) Summarize changes for the upcoming Federal fiscal year (FY) from the prior FY. 
Significant changes may include new initiatives, changes in funding or funding 
sources, policy changes, or significant changes to the number of partners or 
participants. Significant changes could include those made as a result of 
management evaluation findings or participation in program improvement initiatives, 
such as SNAP to Skills. It is not necessary to include changes made as a result of 
new Federal rulemaking.  
VIDHS is working diligently towards an effective and efficient return to a business 
strategy that includes: 
o  Leveraging technology to connect SNAP E&T participants to work activities and   
 education and/training opportunities 
o Media and public relations campaigns that target SNAP recipients with 
employment and training opportunities via DHS website & Facebook.   
o Virtual case-management & in person when possible & needed. 
o Renewed efforts with WIOA and VIDHS workforce partners to leverage 
employment opportunities for SNAP E &T recipients. 
o Ensure participation reimbursement. 
 
b) Highlight any changes from above that the STATE agency is making to the E&T 
program based on the prior year’s performance, for instance changes made as a 
result of E&T outcome and participation data. 
N/A 
11 
 
 
III. 
Consultation and Coordination with the Workforce Development 
System 
STATE agencies must design the E&T program in consultation with the STATE 
workforce development board and operate the E&T program through the Statewide 
workforce development system (7 CFR 273.7(c)(5)). The goal of this section is to 
explain the relationship between the STATE agency and other organizations it plans to 
consult and coordinate with for the provision of services, including organizations in the 
Statewide workforce development system. The Statewide workforce development 
system refers to a network of providers, which may include government and the public 
sector; community-based organizations and non-profits; employers and industry; 
occupational training providers and post-secondary institutions, such as community 
colleges. Please note the STATE workforce development board is an entity that 
establishes regional strategic plans and sets funding priorities for their area. They are 
distinct from STATE workforce agencies. 
Consultation 
Consultation with the workforce development system generally includes discussions to 
learn about services provided in the community and how each organization functions 
and coordinates with others in the community. STATE agencies can demonstrate they 
consulted with their STATE workforce development board by noting the dates of 
conversations, who they spoke with, what they spoke about, and how they incorporated 
this information into the design of their E&T program. 
a) Consultation with STATE workforce development board: Describe how the 
STATE agency consulted with the STATE workforce development board in designing 
its SNAP E&T program. This description should include whom the STATE agency 
consulted and the outcomes of the consultation. If the STATE agency consulted with 
private employers or employer organizations in lieu of the STATE workforce 
development board, skip to question (b). 
The workforce development system is implemented by the Virgin Islands Department 
of Labor (DOL). Meetings with the Commissioner of Labor & the State have & will 
continue to take place. State representatives attend the One Stop Core Partner 
monthly meetings, and where applicable attend weekly meetings to support 
Workforce Development Training activities that occur annually.  The State Agency will 
attend the annual Governor’s Workforce Summit in October 2024 which will focus on 
the Employment & Training “Career Expo”. The summit will benefit voluntary E&T 
participants by providing resources & employment leads. The VIDHS will collaborate 
and share information and data with them as we continue to develop the E&T 
program, engaging in meetings, etc. 
b) Consultation with employers: If the STATE agency consulted with private 
employers or employer organizations in lieu of the STATE workforce development 
board, document this consultation and explain the determination that doing so was 
12 
 
 
more effective or efficient. Include with whom the STATE agency consulted and the 
results of the consultation. 
N/A 
Coordination 
Coordination with the workforce development system consists of efforts to partner with 
workforce MPIs to directly serve SNAP E&T participants or to align the flow or types of 
services offered across programs.  
c) Special STATE Initiatives: Describe any special STATE initiatives (i.e. Governor-
initiated or through STATE legislation) that include SNAP E&T. Describe any efforts 
taken by the STATE agency to coordinate these programs, services, partners, and/or 
activities with the STATE’s E&T program. 
Continued relationship, partnership, and engagement with the Workforce 
Development Board to foster relationships, share ideas and provide feedback through 
this collaboration. 
d) Coordination with title I of WIOA: Describe the extent to which the STATE agency 
is carrying out SNAP E&T programs in coordination with title I programs under the 
Workforce Innovation and Opportunity Act (WIOA). 
VIDHS has primary responsibility for the administration of the SNAP voluntary E&T 
program.  DOL is responsible for providing employment related services to SNAP 
participants subject to employment & training requirements.  The Virgin Islands E&T 
program coordinates with WIOA Title 1 programs by conducting economic analysis 
including an analysis of the economic conditions and trends in the VI. This includes the 
existing demand industry sectors and occupations. The efforts provide an analysis of 
the industries and occupations for which there is existing demand. Emerging Industry 
sectors and occupations to include hospitality, tourism, and refinery provides an 
analysis of the industries and occupations for which demand is emerging. E&T 
voluntary participants are referred to interagency training and follow-up meetings at 
least one meeting per quarter, at the district level for staff of both agencies. As part of 
its strategy to increase the number of qualified and certified workers in the Territory, in 
addition to traditional classroom education and training the Virgin Islands Workforce 
System will roll out alternative education and training opportunities via online distance 
learning and competency-based learning formats to ensure that job seekers at all levels 
of the education spectrum have the opportunity to receive training that allows them to 
compete for locally in demand jobs. Employers have consistently expressed a 
willingness to work with individuals who attain basic or entry level certification in these 
occupations to take them to an advanced level through on-the-job training 
13 
 
 
apprenticeships or other work-based learning options. E&T voluntary participants will 
be provided with resources through MPI, which will assist in meeting the demands of 
the local workforce. 
 Provide a Division Coordinator to promote communication, cooperation, and 
program implementation.  The Coordinator for DOL will be the Program 
Coordinator assigned to SNAP and the Coordinator for SNAP will be the 
Director. 
 Designate a liaison for each local office to expedite the exchange of information.  
Liaison for the local SNAP district office will be the Directors in St. Thomas and 
St. Croix.   
 Establish a system for monitoring compliance by local offices and evaluate 
effectiveness of procedures and reporting. 
Based on a collaborative approach to delivering streamlined workforce development 
solutions, Virgin Islands’ workforce system focuses on regional labor demands and 
engages the training capacity of school divisions, workforce development boards, 
through WIOA and Title I, Title II Department of Education Adult Education (Adult ED) 
as well as local Workforce Development Boards (WDB) and community-based 
organizations to get Virgin Islands citizens prepared for high-skilled, high-wage jobs. 
A broad spectrum of supportive services is provided including childcare and 
transportation. VIDHS continue to expand these collaborative relationships throughout 
this fiscal year and beyond as a strategic commitment to be an integral part of Virgin 
Islands workforce system. 
e) WIOA Combined Plan: Is SNAP E&T included as a partner in the STATE’s WIOA 
Combined Plan? 
☐ Yes 
☒ No 
f) TANF/GA Coordination: Describe how the STATE agency is coordinating with 
TANF/GA programs, services, partners, and/or activities. Describe any TANF/GA 
special initiatives targeting specific populations and any actions taken to coordinate 
with these efforts. 
SNAP recipients who also received TANF benefits are served by the Job Opportunity 
Basic Skills (JOBS) Programs.  At time of application and recertification, CARIBS 
identifies which programs each head of household member is applying for.  In 
CARIBS, the worker is responsible for completing the SNAP Work Registration Panel 
with exemption code (14) for work eligible individuals who apply for TANF.  SNAP 
recipients who fail to adhere to the TANF work requirements currently are not being 
sanctioned due to COVID-19 Pandemic.  The recipients will be informed about the 
SNAP E&T program and be provided with the opportunity to volunteer as a 
participant.  However, as the Virgin Islands is operating a voluntary program, there 
are no sanctions to the participants for non-compliance.  
14 
 
 
g) Other Employment Programs: Describe how the STATE agency is coordinating its 
SNAP E&T program with any other Federal or STATE employment program (e.g. 
HUD, child support, re-entry, refugee services). 
VIDH Intake Eligibility Specialists will refer clients to the service provider which 
includes the Mission Inc. Project (MIP), which is responsible for referring clients to 
educational services.  The provider will also render supervised job searches.  TANF 
clients are referred to VIDHS JOBS Program which provides soft skills, job training 
and referral services.  The monitoring of clients is done virtually and in person when 
possible.  The Employment Training Officers (ETOs) are assigned cases by the 
supervisor who makes the determination based on TANF guidelines and working 
abilities through our CARIBS.  Each participant is assigned an ETO which assists 
clients in becoming self-sufficient through conducting weekly contact meetings and 
referrals to community partners who offer educational components and job referrals to 
those clients who qualify. TANF clients are monitored by DHS Employment Training 
Officers but are not paid by E&T funds. 
IV. 
Consultation with Indian Tribal Organizations (ITOs) 
STATE agencies are required to consult with Tribes about the SNAP STATE Plan of 
Operations, which includes the E&T STATE Plan, per 7 CFR 272.2(b) and 272.2(e)(7). 
The consultations must pertain to the unique needs of Tribal members. STATE 
agencies are required to document the availability of E&T programs for Tribal members 
living on reservations in accordance with 7 CFR 273.7(c)(6)(xiii). The goal of this section 
is to describe how the STATE agency consulted with Indian Tribal Organizations (ITOs), 
describe the results of the consultation, and document the availability of E&T programs 
for Tribal members living on reservations.  
a) Did the STATE agency consult with ITOs in the STATE? 
☐ Yes, ITOs in the STATE were consulted. (Complete the rest of this section.)  
☐ No, ITOs are located in the STATE but were not consulted. (Skip the rest of this 
section.) 
☒ Not applicable because there are no ITOs located in the STATE. (Skip the rest 
of this section.) 
b) Name the ITOs consulted. 
N/A 
c) Outcomes: Describe the outcomes of the consultation. Provide specific examples of 
how the STATE agency incorporated feedback from ITOs into the design of the E&T 
program (e.g., unique supportive service, new component, in-demand occupation). 
15 
 
 
N/A 
d) Enhanced reimbursement: Will the STATE agency be seeking enhanced 
reimbursement for E&T services (75%) for ITO members who are residents of 
reservations, either on or off the reservation? 
☐ Yes  
☒ No  
V. 
Utilization of STATE Options 
STATE agencies have the flexibility to implement policy options to adapt and meet the 
unique needs of STATE populations. Check which options the STATE agency will 
implement. 
a) The STATE agency operates the following type of E&T program (select only one):  
☐ Mandatory per 7 CFR 273.7(e) 
☒ Voluntary per 7 CFR 273.7(e)(5)(i) 
☐ Combination of mandatory and voluntary 
b) The STATE agency serves the following populations (check all that apply):  
☐ Applicants per 7 CFR 273.7(e)(2) 
☐ Exempt members of zero benefit households that volunteer for SNAP E&T per  
   
7 CFR 273.10(e)(2)(iii)(B)(7) 
☒ Categorically eligible households per 7 CFR 273.2(j) 
c)  Does the STATE agency enable ABAWDs to regain SNAP eligibility through E&T 
and verify that the ABAWD will meet the work requirement within 30 days subsequent 
to application per 7 CFR 273.24(d)(1)(iv)? 
☐ Yes 
☒ No 
VI. 
Characteristics of Individuals Served by E&T 
STATE agencies are required to include information about the categories and types of 
individuals they plan to exempt from mandatory E&T participation (7 CFR 273.7 
16 
 
 
(c)(6)(iv)), as well as the characteristics of the population they plan to place in E&T (7 
CFR 273.7 (c)(6)(v)). 
 
a) Describe the categories and types of individuals the STATE will exempt from 
mandatory E&T participation. In accordance with 7 CFR 273.7(e), STATE agencies 
may exempt from mandatory E&T participation, categories of work registrants (e.g. all 
those in counties X, Y, Z, or those in their first 30 days of receipt of SNAP) and 
individual work registrants based on certain personal characteristics or circumstances 
(e.g. lack of transportation or temporary disability). These exemptions are in addition 
to the federal exemptions from work requirements at 273.7(b) and only applicable to 
the E&T requirement at 7 CFR 273.7(a)(1)(ii). Exemptions from Mandatory E&T must 
also be listed in Table H ‘Estimated Participant Levels’ Sheet of the Excel Workbook. 
 
(Note: States that run all-voluntary E&T programs would note that they exempt all 
work registrants.) 
All work registrants are exempt. 
b) How frequently will the STATE plan to re-evaluate these exemptions from mandatory 
E&T? 
N/A  
c) What are the characteristics of the population the STATE agency intends to serve in 
E&T (e.g. target population)? This question applies to both mandatory and voluntary 
participants. 
☐ ABAWDs 
☐ Homeless 
☒ Veterans 
☒ Students 
☒ Single parents 
☒ Returning citizens (aka: ex-offenders) 
☒ Underemployed 
☐ Those that reside in rural areas 
☐ Other: Click or tap here to enter text. 
17 
 
 
VII. Organizational Relationships  
STATE agencies are required to include information on the organizational relationship 
between the units responsible for certification and the units operating the E&T 
components, including units of the Statewide workforce development system, if 
available. For the purposes of the questions below, E&T providers are considered to 
include units of the Statewide workforce development system. FNS is specifically 
interested in ensuring that the lines of communication are efficient and that, if 
applicable, noncompliance with mandatory E&T is reported to the certification unit within 
10 working days after the noncompliance occurs, per 7 CFR 273.7(c)(4). STATE 
agencies must also include information on the relationship between the STATE agency 
and other organizations it plans to coordinate with for the provision of services. 
 
The following questions are about how the E&T program is structured in your STATE 
agency. 
a) Please indicate who at the STATE agency directly administers the E&T program (i.e. 
establishes E&T policy, contracts for E&T services, monitors providers). For example, 
if the E&T program unit is separate from the SNAP certification unit, and if there are 
separate E&T units at the county level. 
Director Program Operations – overseas the Certification Unit in St. Thomas/St. John 
& St. Croix districts; Assistant Director of the SNAP Certification – overseas the 
Certification Unit in the St. Thomas district; and JOBS Director – overseas the JOBS 
Opportunity & Basic Skills Unit in the districts of St. Thomas/St. John & St. Croix and 
has direct oversight of the E&T Program.  
b) How does the E&T unit coordinate and communicate on an ongoing basis with the 
units responsible for certification policy? 
The VIDHS Eligibility Specialist conducts initial or recertification applications.  
Determination is made based on eligibility set criteria which includes participant being 
over the age of 18 years, not working over 30 hours, and not participating in any other 
programs. The Eligibility Specialist received training on the E&T program and how to 
use the Work Registration Form. This form serves a dual purpose for SNAP eligibility 
and for voluntary participation in the E&T program. Staff were also introduced to MPI 
during the training, who gave an overview of what its role is in the program.  
Communication between SNAP E&T and the Certification Unit is ongoing as both units 
are in the same Division.  The JOBS and Program Operations Director are in constant 
contact as it pertains to the program’s goals and objectives. Additionally, referrals are 
sent directly from the Certification Unit to the JOBS Director, who sends it to MPI for 
further processing.   
18 
 
 
The following criteria are used to determine if a participant is eligible to be enrolled in  
SNAP voluntary E&T: 
• Those receiving SNAP benefits in the month they participate 
• Those having SNAP benefits verified by staff and receiving a referral from VIDHS 
The initial appointment is the introduction of the participant to the SNAP E&T voluntary 
program and is generally the first contact the participant will have with MPI staff. This 
opportunity should be used to build rapport and establish trust with the participant. 
SNAP E&T Program staff must inform each participant in attendance of their rights and 
responsibilities, and the role of Program staff in assisting the participant in achieving 
employment goals.  
Once a referral is coded in the CARIBS system it is processed automatically, creating 
a partial registration. After the initial appointment or recertification, E&T voluntary 
participants are informed that they will be contacted by MPI. The names of the E&T 
participants are referred to MPI names of voluntary interested E&T participants who will 
make direct contact with clients via phone or virtually. Participants will need to complete 
this step when they visit the VIDHS for orientation.  
• After the orientation has been completed, program participants will be assessed 
during a one-on-one meeting and referred to MPI. 
• 
 A case manager from MPI is assigned to develop a Self-Sufficiency Plan to 
assist E&T participants to identify goals, program design & plans. 
Summary of Participant Flow 
1. Referral received from VIDHS to verify E&T eligibility 
2. If a client misses the orientation, a follow-up call will be made to participants, and if 
there is still no response, another reminder letter will be sent to client. 
3. Participant reports on orientation 
4. One-to-one initial assessment conducted by MPI  
5. Placement into a component to include Case Management & Supervised Job Search 
6. Follow up with appropriate MPI staff for continued enrollment procedures  
7. Monthly follow-up to bring attendance verification and receive transportation 
reimbursement for the previous month’s activity. All training costs, including 
transportation, must be reviewed and a determination made concerning which costs 
will be covered by SNAP-allocated funds. If a SNAP participant does not receive 
19 
 
 
transportation assistance from Title, I then SNAP E&T program will need to cover these 
costs.  
c) Describe the STATE’s relationships and communication with intermediaries or E&T 
provider (if applicable):  
1. Describe how the STATE agency, intermediaries, E&T partners, share 
participant data and information. Include the names of any MIS systems (or 
other modes of communication) used. 
VIDHS and MPIs entered into a Memorandum of Agreement where scope of service 
is identified, and reporting & meeting requirements are outlined. The mode of 
communication is both written via email and verbal conversations through meetings 
either in person or using online platforms such as Zoom or Teams.  
Processes Include: 
‣ Referral, Eligibility Verification 
‣ Back-and-forth process (with VIDHS) to ensure that participants are eligible for, 
enrollment in SNAP E&T  
‣ Participant Tracking 
‣ Case files, case notes 
‣ Fiscal / Invoicing 
‣ Participant reimbursements must be closely tracked (receipts kept, etc.) 
‣ Demonstrate funds used are non-federal  
‣ Data Collection and Reporting 
‣ Assessment and Case Management 
MPI operates under a formal written agreement with VIDHS to provide SNAP E&T 
services to SNAP participants. Services may begin as early as the date SNAP eligibility 
is approved but must start no later than the 1st day of the month after the month SNAP 
eligibility is approved. Under VIDHS administration, MPI provides the following 
services: 
 
 
 
20 
 
 
 
ORIENTATION AND ASSESSMENTS 
●Orient participants to the SNAP E&T program. 
●Assess the participant’s literacy level and refer the participant to local literacy 
programs when appropriate. 
●Complete an individual assessment and an Employability Plan (EP) for each 
participant. 
●Identify the need for and coordinate support services such as transportation, 
purchase of equipment or tools. 
DEVELOPMENT OF THE SELF-SUFFICIENCY PLAN-The Self-Sufficiency Plan is 
the product of negotiations between the clients and MPI. The Self-Sufficiency Plan is 
subject to renegotiation throughout the client's receipt of SNAP benefits. Initial and 
ongoing assessments produce information that allows the worker to provide 
reasonable guidance to the client to attain his goals as part of the plan. MPIs must 
explore family situations, education, work history, skills, aptitudes, attitude toward 
work, employment potential, possible social services, or other support systems. 
Individual circumstances may require exploration. 
●Implement the participant’s SSP, whether through direct service provision or referral 
to other agencies for services that are needed, so that the participant can successfully 
complete the plan and find employment. Monitor participant’s   performance and 
participation.  
● Modify the participant’s SSP as necessary. 
EMPLOYMENT PLAN - Job Development and the subsequent placement of 
individuals in employment is the focus of SNAP E&T voluntary Program. MPI will have 
knowledge of the local economic base and develop and maintain a job openings base 
and participate in various employment related activities and initiatives. MPI must 
communicate with private employers and related organizations and maintain a good 
working relationship within this group. Job development and placement efforts must be 
coordinated closely with the local DOL.  
NOTIFICATION 
●Provide notices to the E&T participant and VIDHS when the participant has failed to 
attend. No sanctions are imposed on E&T voluntary participants. VIDHS will contact 
voluntary participants who may not be attending the program after enrollment to inquire 
why the lack of participation.  VIDHS will do this for tracking & monitoring purposes. 
21 
 
 
●Provide VIDHS with information that may affect a participant’s SNAP E&T exemption 
status, program eligibility, or benefit amount. MPI must notify VIDHS anytime a 
participant’s employment status changes. 
COORDINATION AND PROGRAM RECORDS 
●Coordinating with VIDHS regarding program activities and outcomes, expenditures, 
individual participant services and progress, and participant sanctions. 
●Maintain needed program files and documentation and record relevant  
participant data on as necessary. When a participant changes service MPI must 
make program documents and information available. VIDHS retains ownership of any 
SNAP E&T document for which it has reimbursed the cost. This declaration must be 
incorporated in any service contract between VIDHS and MPI.  
 
2. If the STATE uses an MIS system, describe the E&T related data that is 
tracked and stored in those systems (e.g. referrals, noncompliance with 
program requirements, MPI determinations, etc.), and whether the system(s) 
interact with each other.  
N/A 
3. Describe how the STATE agency shares new policies, procedures, or other 
information with the intermediary or other E&T partners.  
VIDHS shares information on new policies and procedures by 
implementing these practices: 
 
1. Meet with divisional leaders to ensure the policies and procedures being   
created are feasible for individual departments & agencies. 
 
2. Determine the best format of policies for the targeted audience. 
 
3. Make Policies and Procedures easily accessible to the intermediary & or 
partners. 
 
4. Set deadlines for each policy and procedure to be acknowledged. 
 
5. Determine the best way to measure the understanding intermediary or 
other partners have of policies and procedures. 
4. Describe the STATE agency’s process for monitoring E&T partners’ program 
and fiscal operations. Include plans for direct monitoring such as visits, as 
22 
 
 
well as indirect monitoring such as reviewing program data, financial invoices, 
etc. 
STATE PROCESS & METHODOLOGY 
• Director of JOBS/E&T will be responsible for annual and formal 
monitoring reviews. 
• Oversight and monitoring will focus on VIDHS systems to ensure that 
acceptable 
standards 
for 
fiscal 
accountability, 
program 
administration, procurement, and integrated service delivery are 
established and in practice.  
• In addition to the annual monitoring and required formal monitoring 
reviews, oversight and programmatic reviews will be conducted year-
round via program management and Program Integrity staff to ensure 
compliance with applicable administrative requirements—specifically 
identification of system strengths, weaknesses, and required 
corrective actions. 
• VIDHS monitors and evaluates the reporting data of wages provided 
by the DOL in accordance with the national reporting measures 
identified in CFR 273.7 (d). DHS coordinates with the DOL to collect 
participant data through the VIDHS quarterly report.  This information 
is reconciled with the VI CARIBS data to provide information for the 
annual report. 
5. Describe how the STATE agency evaluates the performance of partners in 
achieving the purpose of E&T (assisting members of SNAP households in 
gaining skills, training, work, or experience that will increase their ability to 
obtain regular employment and meets STATE or local workforce needs).  
VIDHS will evaluate the performance of MPI quarterly by the following: 
• Director of JOBS/E&T will be responsible for annual and formal 
monitoring reviews. 
• Facilitate the client’s understanding of the rationale, purpose and 
procedures associated with case management services referred to 
by V.I. Department of Human Services. 
• Developing a third-party partnership strategy and implementation 
plan 
• Building a system for data tracking, reporting and analysis. 
• Securing third-party partnerships. 
• Building a participant referral system 
• Obtain relevant information from the client and meaningful collateral 
sources to assess the client’s current situation and identify any 
immediate needs, including but not limited to the safety and well-
being of the client in his or her employment & educational skills.  
23 
 
 
• VIDHS will review the appropriate assessment instruments to gather 
information and initiate a process of shared decision making and 
goal setting focused on the client’s strengths, needs, abilities, and 
preferences.  
• VIDHS will review analyzed and synthesize assessment data by 
MPI to identify problems/opportunities that would benefit from case 
management intervention. 
• VIDHS will review assessment conducted by MPI throughout the life 
of the case to identify emerging needs and maintain case relevance.  
• VIDHS will review assessments conducted by MPI for Literacy & 
Numeracy skills, Basic English Skills Test, Interests/ Aptitudes/ 
Personality Assessments and Career Scope Interest Profiler  
• VIDHS will review translation outcomes into functional domains, 
prioritize needs under each domain into immediate, short-term, and 
long-term categories, and identify appropriate case management 
interventions.  
• VIDHS will review track, monitor, and report participant’s attendance 
program activities. 
• VIDHS will review developed MPI’s written case management plan 
that reflects assessment outcomes; prioritized and mutually agreed 
upon needs, measurable goals, and objectives, including 
timeframes; and case management strategies. 
• VIDHS will review MPI’s ongoing assessment and collaboration with 
the client and meaningful collateral sources/others to review and 
update initial and on-going case management plan to reflect 
emerging needs and maintain relevance. 
• VIDHS will review developing professional networks to identify and 
maintain information about available community resources to meet 
client needs. 
• VIDHS will review formal and informal referrals identified in the case 
management plan for employment gains. 
• VIDHS will review ongoing monitoring activities, including contact 
with the client, and MPI to assess the effectiveness of the case plan 
strategies and measure progress on achieving case plan outcomes. 
• VIDHS will review MPI’s use of effective facilitation and problem-
solving techniques to improve communication and relationships 
between all stakeholders and to reconcile potentially differing points 
of view. 
• VIDHS will review MPI’s advocacy to the E&T clients to promote 
individual choice and self-determination. 
• VIDHS will review MPI assistance with the E&T clients to develop a 
Self-Sufficiency Plan and Employment Plan. 
24 
 
 
• VIDHS will review MPI’s use of best practices for written 
documentation to record all relevant case management services 
activity and information in a clear, concise, observable/objective, 
professional and timely manner.  
• VIDHS will review MPI’s practices to protect the client’s right to 
privacy and confidentiality according to laws and other governing 
rules when preparing and handling records, especially regarding the 
communication of client information with third parties. 
• VIDHS will review to ensure MPI obtains written consent to release 
information from the client and/or legal guardian according to 
agency protocols and administrative rules. 
 
 
VIII. Screening for Work Registration  
STATE agency eligibility staff must screen for exemptions from work registration, per 7 
CFR 273.7(a).  
a) Describe how the STATE agency screens applicants to determine if they are work 
registrants. 
The work registration status of each household is conducted during the eligibility 
interview, at initial certification and recertification.  The VIDHS Eligibility Specialist 
explains the work registration and work opportunities to each applicant.  The client is 
screened for all exemptions listed at 7 CFR 273.7(b), and if they don’t meet any other 
exemptions, they are work registered, which is documented in the case record. 
b) How does the STATE agency work register non-exempt individuals? For example, 
does the STATE agency make a notation in the file, do individuals sign a form, etc.?  
Nonexempt individuals will be work-registered during the recertification or certification 
process by signing the Work Registration/ E&T Training Participation Form.  
c) At what point in the certification process does the STATE agency provide the written 
explanation and oral notification of the applicable work requirements?  
A written notice and oral explanation must also be provided to the household when a 
previously exempt household member or new household member becomes subject to 
these work requirements, at new/reopen applications and at recertification.  
25 
 
 
IX. 
Screening for Referral to E&T  
The STATE agency must screen each work registrant to determine if it is appropriate, 
based on STATE specific criteria, to refer them to the E&T program per 7 CFR 273.7 
(c)(2). STATE agencies may operate program components in which individuals elect to 
participate, per 7 CFR 273.7(e)(4).  
a) List the STATE-specific criteria eligibility workers use to screen individuals to 
determine if it is appropriate to refer them to the STATE’s SNAP E&T program. (Note: 
This question is not asking about criteria that may be unique to each provider.) 
During the recertification and/or application process Eligibility workers will ask 
applicants whether they would like to participate in SNAP E&T, and if the client says 
yes, they will check off “Yes” on the SNAP E&T referral form. 
b) Describe the process for screening during the certification and recertification process. 
Include the staff involved in the screening, how the staff conduct the screening, and 
when the screening occurs.  
During interview at the recertification and/or certification process, Eligibility Specialist 
will ask pertinent questions like ages of children, employment status, information on 
other HH members, and discuss the benefits of the E&T Program to determine if the 
individual can be referred to the Program.  
c) (If applicable) Describe the process for screening upon receipt of a request for 
referral to E&T from an E&T provider (reverse referral). Include the staff involved in 
the screening, how the staff conduct the screening, and when the screening occurs. 
MPI staff will complete an employability or similar assessment of the individual to       
determine if the organization’s services are a good match for the individual’s needs. If 
there is a good match to MPI’s services, and those services are approved, MPI will 
communicate with the VIDHS staff to determine if the individual is a SNAP participant 
and if they can participate in E&T.  Assessment will be completed within the first 30 
days after referral is sent to MPI. 
d) How and when are participants informed about participant reimbursements? In the 
case of mandatory participants, how and when does the State agency ensure 
individuals are exempted from mandatory E&T if the costs of participant 
reimbursements exceed any State agency cap or are not available? 
E&T voluntary participants are advised of reimbursement at time of certification and 
recertification and when referral is made to MPI is made to the program. Voluntary 
participants are fully informed about the program & expectations before they’re referred 
to participate.  E&T voluntary participants’ needs are assessed and identified during 
26 
 
 
the interview by MPI. MPI will indicate the participants’ needs for reimbursement on the 
referral form sent to VIDHS.  Participants are reimbursed for allowable costs that have 
been incurred, verified by MPI, and submitted to VI DHS for payment by the fifteenth 
day of the following month.  VIDHS processes reimbursement request within five days 
and mail disbursement check to participant, once the necessary requisition and 
purchase order has been, approved, converted, and processed. Participants are 
reimbursed for transportation expenses, child-care, uniforms, books, tools, etc.,  
X. Referral to E&T 
In accordance with 7 CFR 273.7(c)(2), the STATE agency must refer participants to 
E&T.  
a) What information does the STATE provide to E&T participants when they are referred 
and how is the referral communicated (e.g. information about accessing E&T 
services, case management, dates, contact information)? 
VIDHS REFERRAL PROCESS 
a) Individual applies or recertifies for SNAP. 
b) Application is completed by SNAP worker.  
c) VIDHS worker reviews the application and schedule appointment. 
d) Interviews are conducted via phone or in person. 
e) VIDHS screens the individual for work registration exemptions.  
f) Individual is work registered or identified as NOT work registrant. 
g) During the interview, the worker will ask clients if they wish to participate in 
the SNAP E&T Program. 
h) Case is approved- VIDHS staff screens individuals beyond work registrant 
barriers and is referred to MPI for further processing. 
i) MPI assesses the participants and refers them to an assigned Case 
Manager and at least one E&T component, which includes Supervised Job 
Search  
j) Participant will also receive the necessary information as it relates to 
reimbursement. 
E&T participants are provided with orientation and a focus is placed on Supervised 
Job Search.  MPI will assist in the delivery of service to meet the goals of the SNAP 
E&T program.  MPI will assess the clients’ knowledge and skills while working 
collaboratively with the client to make informed decisions about the appropriate 
course of action.  MIP will enter into mutual agreement with the clients detailing the 
process to achieving self-sufficiency, monitor the client’s progress, determine 
changing needs, identifying needs for supportive services, and appropriate follow-up 
action based on the client’s performance.  Each client will be assigned a case 
manager.  MPI is responsible for working & creating both an Employment Plan (EP), 
which is a short-term plan that identifies how many job searches a participant has 
conducted, etc., and a Self-Sufficiency Plan (SSP – long term plan) for the E&T 
27 
 
 
participant. (The EP is the result of assessing everyone’s career goals, skills, abilities, 
family obligations and any other job relatable assets and barriers and include steps 
that will help the participants overcome identified career barriers while supporting the 
participant’s strengths and goals). These plans must be shared & reviewed 
periodically (quarterly) with both clients & VIDHS staff to monitor implementation with 
fidelity.  
Participants Files- MPI must document all E&T activities and services provided to SNAP 
E&T participants.  Files must be kept for all SNAP E&T participants.  The files may be 
kept in paper & electronic formats and are reviewed as part of the monitoring visits. 
Assessments- All SNAP recipients must be assessed prior to placement into the E&T 
program.  Assessment will include an in-depth evaluation of employability skills 
coupled with counseling on how and where to search for employment.  
b) If a State receives and approves a referral request from an E&T Provider (reverse 
referral), how does the State communicate to the SNAP participant that they are in 
SNAP E&T and about their rights to receive participant reimbursements, etc.? 
MPI staff will complete an employability or similar assessment of the individual to 
determine if the organization’s services are a good match for the individual’s needs. If 
there is a good match to MPI’s services, MPI will communicate with the DHS SNAP 
E&T Project Director/Asst. Director to determine if the individual is a SNAP participant 
and if they can participate in E&T.  Once the approval is granted by DHS, MPI will 
provide the SNAP E&T participant with a brochure indicating the process for 
reimbursements. MPI will explain and assist the participant in completing the 
necessary reimbursement documents and forward to DHS Director/Asst. Director.  
c) After referral, describe what the E&T participant must do next. For instance, if the 
participant must report for an orientation describe who conducts the orientation, 
where the orientation occurs (e.g. in-person, log-in to a computer program, telephone 
interview with a case manager), and what happens during the orientation. If the next 
step varies throughout the STATE, describe the most common next step. 
After referral, the E&T participant must contact MPI to conduct a telephone interview 
with a case manager who will provide a scheduled appointment date to report on site 
to the designated location. MPI can also contact the participant to get him/her started 
on the Program.  
d) How is information about the referral communicated within the STATE agency? For 
instance, is the information entered into an MIS by the eligibility worker and reviewed 
by an E&T specialist? 
• VIDHS provides information to the participant about participating in the SNAP 
voluntary E&T program. 
• Once the case is approved by VIDHS staff the E&T client is referred to MPI. 
28 
 
 
• Eligibility workers will provide their supervisors a daily list of clients who want to 
volunteer in the E&T Program.  
• On a weekly basis, VIDHS E&T staff, Director, or designee, will compile all 
names of clients from each district, who are willing to participate in E&T and 
email to MPI, protected via the JOBS Director. 
• E&T participants are contacted by MPI, who will arrange appointments for 
orientation and assessments, preferably via phone. 
• MPI will provide VIDHS with information that may affect a participant’s SNAP 
E&T exemption status or program eligibility. MPI must notify STATE via email, 
phone call or using digital platform such as Zoom or TEAMS anytime a 
participant’s employment status changes. 
 
COORDINATION AND PROGRAM RECORDS 
● MPI will be coordinating with VIDHS regarding program activities and        
    outcomes, expenditures, individual participant services, and progress. 
●   Both VIDHS & MPI maintain the necessary program files and documentation and 
record relevant to participant as necessary. When a participant changes to a 
different program or there is a change in provider, MPI must make program 
documents and information available to the new provider. VIDHS retains ownership 
of any SNAP E&T documents for which it has reimbursed the cost. This declaration 
must be incorporated in any service contract between VIDHS and MPI.  
e) How is information about the referral communicated to E&T providers, as applicable? 
If the STATE works with E&T providers outside the STATE agency, how does the 
E&T provider know a SNAP participant has been referred to them? 
A weekly referral contact list will be emailed to MPI by DHS staff to ensure that the 
handoff of the referral is done timely, containing all pertinent point of contact 
information, documented by the frontline worker. 
XI. 
Assessment  
As a best practice, SNAP participants should be assessed after referral to ensure they 
receive targeted E&T services.  
a) Does the STATE require or provide an assessment? 
☒ Yes (Complete the remainder of this section.) 
☐ No (Skip to the next section.) 
29 
 
 
b) If yes, describe the processes in the STATE, if any, to provide E&T participants with 
an assessment (e.g. who conducts the assessment, when are participants assessed, 
what tools are used, and how are the results shared with STATE agency staff, MPIs, 
and/or participants) 
MPI will conduct the assessment as follows: 
Assessment will be an ongoing process to determine each client’s goals, skills, needs 
and challenges. Assessment begins at registration and continues until case 
management stops. An in-depth assessment is necessary to discover the client's 
abilities to meet goals and to develop an ongoing plan to overcome them. The 
assessment must focus on information useful to both the client and MPI in evaluating 
the client's abilities. Changes in the client’s circumstance will necessitate revision of 
the terms of the Self-Sufficiency Plan to assist the recipient in becoming successful. 
The assessment process will include a series of interviews and conversations with the 
client. It may also include educational and/or aptitude or interest testing and 
interpretation.  
MPI sends appointment letters to the clients to register & complete on-line 
assessment.  MPI meets with clients and conducts in-depth assessment & Case 
Management to determine placement in appropriate E&T activity. The participant can 
also speak with MPI and if information comes to light during that time, MPI is 
expected to share this information with VIDHS.   
XII. Case Management Services 
The STATE E&T program must provide case management services to all E&T 
participants. In accordance with 7 CFR 273.7(c)(6)(ii), STATE agencies are required to 
include specific information about the provision of case management services in the 
E&T STATE plan. 
a) What types of E&T case management services will the STATE agency provide? 
Check all that apply.  
☒ Comprehensive intake assessments 
☒ Individualized Service Plans 
☒ Progress monitoring 
☒ Coordination with service MPIs 
☒ Reassessment 
☐ Other. Please briefly describe: Click or tap here to enter text. 
b) Describe how case management services are delivered in your STATE. For instance, 
in one model case management is provided by E&T specialists who provide 
30 
 
 
assessments and other services after participants are referred to E&T. In other 
instances, case management is integrated into the component. If your STATE uses 
more than one model, describe the one or two most common ways of delivering case 
management services. 
Case Management services will be integrated into the component and delivered by 
MPI. 
c) Using the table below, describe how E&T case managers coordinate with other staff 
and services. Coordination can involve tracking E&T participation, sharing information 
that may be relevant to participation in E&T (e.g. information related to good cause or 
a work exemption), and referral to additional services.  
Communication/Coordination with: 
 
d) Describe how the STATE agency will ensure E&T participants receive targeted case 
management services through an efficient administrative process, per 7 CFR 
273.7(c)(6)(ii).  
CASE MANAGEMENT ACTIVITY:  
VIDHS will review MPI implementation of effective case management practices & 
services which are designed to support the participant progress through the E&T 
program. VIDHS will ensure that case management services are intended to help, 
not hinder participation in E&T.  This will be achieved through establishing a rapport 
with MPI, conducting bi-weekly meetings and reviewing participants’ progress 
through the E&T program. VIDHS will ensure that case management meetings and 
provision of services serve a purpose in advancing the success of the E&T 
participant. As a best practice, MPI will provide case management services soon 
after referral is done and as needed throughout a participant’s progression through 
the E&T program. Regular engagement with case management services ensures 
the participant is well-supported to successfully complete the program. MPI will also 
SNAP eligibility staff: 
Communication can be done via in-person, email, phone, or 
mail for tracking, sharing of other information on the 
participant, relevant to E&T.  
STATE E&T staff: 
Communication can be done via in-person, email, phone, or 
mail for tracking, sharing of other information on the 
participant, relevant to E&T. 
Other E&T MPIs: 
MPI will provide case management to participants in person 
or via other forms of electronic meeting platforms such as 
Zoom, TEAMS, etc.   
Community resources: 
 
31 
 
 
assist the participant to achieve self-sufficiency. To accomplish this, MPI assess the 
client's knowledge and skills and work with the client to make informed decisions 
about the appropriate course of action. Additionally, MPI will enter into a mutual 
agreement with the clients detailing the process to achieving self-sufficiency, 
monitor the client's progress, determine changing needs, need for supportive 
services, and appropriate follow-up action based on the client's performance. 
• Monitors compliance progress to achieve self-sufficiency. 
• MPI must develop a plan to schedule educational, aptitude. and interest testing 
as appropriate and available. Upon receipt of test results, MPI records the 
information and schedule interviews are the participant, as soon as possible, to 
discuss the test results. 
• The Case Manager is responsible for completing a release of information for 
each client. 
• Clients who indicate substance abuse problems will be referred for evaluation 
and counseling prior to scheduling vocational testing. (Determination of a 
substance abuse problem is based on Statements made by the client, not by 
MPI).  
DEVELOPMENT OF THE SELF-SUFFICIENCY PLAN- The Self-Sufficiency Plan 
is subject to renegotiation throughout the client's receipt of SNAP benefits. Initial and 
ongoing assessments produce information that allows the Worker to provide 
reasonable guidance to the client to attain goals as part of the plan. MPI must 
explore family situations, education, work history, skills, aptitudes, attitude toward 
work, employment potential, possible social services, or other support systems.  
Individual circumstances may require exploration. 
JOB DEVELOPMENT- Job Development and the subsequent placement of 
individuals in employment is a focus of SNAP E&T Program. MPI will have 
knowledge of the local economic base and develop and maintain a job openings 
base and participate in various employment related activities and initiatives.  MPI 
will communicate with private employers and related organizations and maintain a 
good working relationship within this group.  Clients must register with the Job 
Service office and keep applications current. The results of career-oriented testing 
are shared with the MPI & VIDHS.  
A Release of Information Form must be signed by the client prior to sharing 
information.  The completed form must be placed in the case record. To increase 
the resources available to the client, contacts are established and maintained with 
the Division of Family Assistance, Department of Education, Community Action 
32 
 
 
agencies and other public and private organizations that could offer activities or 
support.  
 Assessments- Assessment is the ongoing process of determining each client’s goals, 
skills, needs, and challenges. Assessment begins at registration and continues until 
case management stops. An in-depth assessment is necessary to discover the client's 
abilities to meet goals and to develop an ongoing plan to overcome them. The 
assessment will focus on information useful to both the client and MPI in evaluating the 
client's abilities. As the client’s circumstances change, it is necessary to change the 
terms of the Self-Sufficiency Plan to assist the recipient in becoming successful. 
• The assessment process includes a series of interviews and conversations. with 
the client. It may also include educational and/or aptitude or interest testing and 
interpretation of this information. 
• The following items are devoted to work activities, follow-up actions, and contain 
information necessary for MPI to assist the client in becoming self-sufficient and 
in developing opportunities. 
• The participant and MPI determine the best means to achieve self-sufficiency, 
accept personal responsibility, and to meet the work obligation. 
• MPI establishes for the client reasonable and appropriate requirements related 
to the client's capability to perform the tasks on a regular basis, including 
physical capacity, skills, experience, family responsibilities and residence. 
Reasonable and appropriate requirements must be based on the client's 
proficiencies and skills as assessed. 
XIII. Conciliation Process (if applicable) 
In accordance with 7 CFR 273.7(c)(3), STATE agencies have the option to offer a 
conciliation period to noncompliant E&T participants. The conciliation period provides 
mandatory E&T participants with an opportunity to comply before the STATE agency 
sends a notice of adverse action. The conciliation process is not a substitute for the 
determination of good cause when a client fails to comply.  
a) Does the STATE agency offer a conciliation process?  
☐ Yes (Complete the remainder of this section.) 
☒ No (Skip to the next section.) 
b) Describe the conciliation process and include a reference to STATE agency policy or 
directives. 
33 
 
 
N/A 
c) What is the length of the conciliation period?  
N/A 
XIV. Disqualification Policy for General Work Requirements 
This section applies to the General Work Requirements, not just to E&T, and 
should be completed by all STATEs, regardless of whether they operate a 
mandatory or voluntary E&T program.  
All work registrants are subject to SNAP work requirements at 7 CFR 273.7(a). A 
nonexempt individual who refuses or fails to comply without good cause, as defined at 7 
CFR 273.7(i)(2), (i)(3), and (i)(4), with SNAP work requirements will be disqualified and 
subject to STATE disqualification periods. Noncompliance with SNAP work 
requirements include voluntarily quitting a job or reducing work hours below 30 hours a 
month, and failing to comply with SNAP E&T (if assigned by the STATE agency).  
a) What period before application does the STATE agency use to determine voluntary 
quit and/or reduction in work effort without good cause per 7 CFR 273.7(j)(1)?  
☒ 30 days 
☐ 60 days 
☐ Other: Click or tap here to enter text. 
b) For all occurrences of non-compliance discussed below, must the individual also 
comply to receive benefits again?  
☒ Yes 
☐ No 
c) For the first occurrence of non-compliance per 7 CFR 273.7(f)(2)(i), the individual will 
be disqualified until the later of:  
☐ One month or until the individual complies, as determined by the STATE agency 
☒ Up to 3 months 
d) For the second occurrence of non-compliance per 7 CFR 273.7(f)(2)(ii), the individual 
will be disqualified until the later of:  
34 
 
 
☒ Three months or until the individual complies, as determined by the STATE 
agency 
☐ Up to 6 months 
e) For the third or subsequent occurrence per 7 CFR 273.7(f)(2)(iii), the individual will be 
disqualified until the later of:  
☒ Six months or until the individual complies, as determined by the STATE agency 
☐ Time period greater than 6 months  
☐ Permanently 
f) The STATE agency will disqualify the:  
 ☐ Ineligible individual only 
 ☒ Entire household (if head of household is an ineligible individual) per 7 CFR 
273.7(f)(5)(i) 
XV. Good Cause 
In accordance with 7 CFR 273.7(i), the STATE agency is responsible for determining 
good cause when a SNAP recipient fails or refuses to comply with SNAP work 
requirements. Since it is not possible for FNS to enumerate each individual situation 
that should or should not be considered good cause, the STATE agency must take into 
account the facts and circumstances, including information submitted by the employer 
and by the household member involved, in determining whether or not good cause 
exists.  
a) Describe the STATE agency process to determine if a non-exempt individual has 
good cause for refusal or failure to comply with a SNAP work requirement. Include 
how the STATE agency reaches out to the SNAP participant, employers, and E&T 
providers (as applicable), as well as how many attempts are made to reach out to the 
SNAP participant for additional information.   
Non-exempt individuals are advised by the worker at certification or recertification 
about their failure to comply with SNAP work requirements. Determination will be 
made by worker and supervisor if childcare, disability. Employability also plays a role 
in determining good cause.  
b) What is the STATE agency’s criteria for good cause? 
35 
 
 
VIDHS criteria for good cause could be if the participant faces an unexpected need 
for transportation or childcare services.  Good cause criteria can also be applied if this 
hardship reoccurs with the participants. 
 
c) Please describe the STATE agency’s process to determine good cause if there is not 
an appropriate and available opening for an E&T participant. 
If there is not an appropriate and available opening for an E&T participant, that 
individual will be placed on a waiting list and can resume participation in SNAP E&T 
activities once the situation is resolved and space becomes available. 
XVI. Provider Determinations 
In accordance with 7 CFR 273.7(c)(18) a STATE agency must ensure that E&T 
providers are informed of their authority and responsibility to determine if an individual is 
ill-suited for a particular E&T component.    
a) Describe the process used by E&T providers to communicate provider determinations 
to the State agency. 
A meeting will be arranged with both the MPI and VIDHS to communicate if an 
individual is ill-suited for a component.  Recommendations will be made by both 
parties to determine the next step, and availability of another component better suited 
for the participant.  
b) Describe how the State agency notifies clients of a provider determination. Please 
include the timeframe for contacting clients after receiving a provider determination.   
VIDHS will call or email or send a letter to the participant within 2-5 days of the 
agency receiving the MPI determination information.  
XVII. Participant Reimbursements 
In accordance with 7 CFR 273.7(d)(4), State agencies are required to pay for or 
reimburse participants for expenses that are reasonable, necessary, and directly related 
to participation in E&T. State agencies may impose a maximum limit for reimbursement 
payments. If a State agency serves mandatory E&T participants, it must meet all costs 
associated with mandatory participation. If an individual’s expenses exceed those 
reimbursements available by the State agency, the individual must be placed into a 
suitable component or must be exempted from mandatory E&T.  
36 
 
 
Table E.I. Estimates of Participant Reimbursements 
I. 
Estimated number of E&T participants to receive 
participant reimbursements. This is an 
unduplicated count.  If an individual participates 
in more than one month, they would only be 
counted once. 
State agencies should take into consideration the 
number of mandatory E&T participants projected in 
Table H – Estimated Participant Levels in the Excel 
Workbook, and the number of mandatory E&T 
participants likely to be exempted, if the State agency 
cannot provide sufficient participant reimbursements.  
 
50 
II. 
Estimated number of E&T participants to receive 
participant reimbursements per month. This is a 
duplicated count. This calculation can include 
the same individual who participates in more 
than one month. 
50 
III. 
Estimated budget for E&T participant 
reimbursements in upcoming FY. 
$20,000.00 
IV. 
Estimated budget for E&T participant 
reimbursements per month in upcoming FY. 
(Row III/12) 
$1,667.00 
V. 
Estimated amount of participant reimbursements 
per E&T participant per month. (Row IV/Row II)  
$33.34 (1,667/50) 
Participant Reimbursement Details 
Complete the table below with information on each participant reimbursement 
offered/permitted by the STATE agency (do not indicate information for each provider). 
A description of each category is included below. 
 
• 
Allowable Participant Reimbursements. Every STATE agency must include 
childcare and transportation in this table, as well as other major categories of 
reimbursements (examples of categories include, but are not limited to: tools, test 
fees, books, uniforms, license fees, electronic devices, etc.). Mandatory STATEs 
must meet all costs associated with participating in an E&T program, or else they 
must exempt individuals from E&T. 
• 
Participant Reimbursement Caps (optional). STATEs have the option to 
establish maximum levels (caps) for reimbursements available to individuals. 
Indicate any caps on the amount the STATE agency will provide for the 
participant reimbursement.   
37 
 
 
• 
Who provides the participant reimbursements? Indicate if the participant 
reimbursement is provided by the STATE agency, a provider, an intermediary, or 
some other entity. The STATE agency remains ultimately responsible for 
ensuring individuals receive participant reimbursements, even if it has contracted 
with another entity to provide them. 
• 
Method of disbursement. Indicate if the participant receives the participant 
reimbursement in advance or as a reimbursement. Also indicate if the amount of 
the participant reimbursement is an estimated amount or the actual amount. 
Table E.II. Participant Reimbursement Details  
The following table should be completed with details that reflect the STATE agency’s 
policies on allowable reimbursements. If the response varies by E&T MPI, include 
examples to illustrate this variation. Expenses must be listed in the STATE plan and 
approved by FNS to be allowable. 
Allowable 
Participant 
Reimbursements 
Participant 
Reimbursement 
Caps (optional) 
Who provides the 
participant 
reimbursement? 
Method of 
disbursement 
Childcare 
 
VIDHS 
Check/direct deposit  
Transportation 
 
VIDHS 
Check/direct deposit 
Books 
 
VIDHS 
Check/direct deposit 
Tools 
 
VIDHS 
Check/direct deposit 
Uniforms 
 
VIDHS 
Check/direct deposit 
 
 
 
 
 
 
 
 
a) If providing dependent care, specify payment rates for childcare reimbursements, 
established in accordance with the Child Care and Development Block Grant 
(CCDBG) and based on local market rate surveys. If alternative dependent care is 
provided by the STATE agency in lieu of reimbursement, describe these 
arrangements.  
Voluntary E&T participants can receive up to $450.00 per child per month and 
$400.00 per child for pre-school children. (These figures were provided by DHS’s 
Childcare & Regulatory Division).  
b) If dependent care agencies have a waiting list or otherwise cap the number of 
enrolled dependents, how will the STATE agency ensure E&T participants with 
dependent care needs receive dependent care? 
An agreement will be reached, hopefully before the end of calendar year 2024, 
between the DHS E&T Program and the DHS Office of Child Care and Regulatory 
Services to ensure that E&T participants get the required dependent care services. 
38 
 
 
XVIII. Work Registrant Data 
The SNAP general work requirements are described at 7 CFR 273.7(a). Individuals who 
do not meet an exemption from the general work requirements, as listed in 7 CFR 
273.7(b)(1), are subject to the general work requirement and must register for work. In 
accordance with 7 CFR 273.7(c)(10), the STATE agency must submit to FNS the 
number of work registrants in the STATE as of October 1st. This information is 
submitted on the first quarter E&T Program Activity Report. 
a) Describe the process the STATE agency uses to count all work registrants in the 
STATE as of the first day of the new fiscal year (October 1).  Please provide 
information about how data is pulled from the eligibility system. For instance, how 
work registrants are identified and how counting is conducted.  
There are codes in the CARIBS Eligibility system to identify work registrants’ 
exemptions. The work registrant code is “01”. On October 1st, CARIBS counts all the 
“01s” as of that day.  For each month after (including October 2nd to the 31st) 
CARIBS select all cases with an “01” code that are new to the system and matches 
them with the months prior to make sure the application is new in the fiscal year. 
b) Describe measures taken to prevent duplicate counting.  
Since only the Primary Master Index (PMI) file gets synchronized on all 3 districts, 
new fields will be added to this file to indicate when a client has been reported on the 
Line Item # 1 or Line Item # 2 of the FNS 583 report for the fiscal year.  This will 
eliminate any duplicate reporting of clients within the fiscal year. 
XIX.  Outcome Reporting Measures 
National Reporting Measures  
Table E.III. National Reporting Measures 
Source 
[Check the data source used for the national 
reporting measures. Check all that apply] 
Employment 
& Earnings 
Measures 
Completion 
of Education 
of Training 
Quarterly Wage Records (QWR)  
☒ Yes   ☐ No 
☒ Yes   ☐ No 
National Directory of New Hires (NDNH) 
☐ Yes   ☒ No 
☐ Yes   ☒ No 
STATE Information Management System (MIS). 
Indicate below what MIS system is used.  
☒ Yes   ☐ No 
☒ Yes   ☐ No 
Manual Follow-up with SNAP E&T Participants. Answer 
follow-up question below. 
☐ Yes   ☒ No 
☐ Yes   ☒ No 
39 
 
 
Source 
[Check the data source used for the national 
reporting measures. Check all that apply] 
Employment 
& Earnings 
Measures 
Completion 
of Education 
of Training 
Follow-up Surveys. STATE agencies must complete 
the Random Sampling Plan section below, if follow-up 
surveys is used.   
☐ Yes   ☒ No 
☐ Yes   ☒ No 
Other - Describe source: Click or tap here to enter text. 
☐ Yes   ☒ No 
☐ Yes   ☒ No 
a) If a STATE MIS is used, please indicate the system (e.g., SNAP eligibility system, 
STATE’s Department of Labor MIS). 
DHS Client Application Registration Issuance Benefits System (CARIBS) and DOL 
MIS System VIEWS (VI Electronic Workforce System) 
b) If a manual follow-up with SNAP E&T participants is conducted, describe the process 
for follow-up, including the contact method (e.g., verbal contact, email, or mail). 
N/A 
c) If a STATE agency is not using Quarterly Wage Records (QWR) as the source for the 
national measures, describe the STATE agency’s plan to move toward using QWR 
including a timeline for completion.  
N/A 
STATE Component Reporting Measures  
d) Check all data sources used for the STATE-specific component measures. 
☒ Quarterly Wage Records (QWR) 
☐ National Directory of New Hires (NDNH) 
☒ STATE Management Information System. Indicate the MIS used below.  
☐ Manual follow-up with SNAP E&T Participants. Answer follow-up question 
below.  
☐ Follow-up Surveys. Answer follow-up question below.  
e) If a STATE MIS is used, please indicate the system (e.g., SNAP eligibility system, 
STATE’s Department of Labor MIS).  
40 
 
 
DHS Client Application Registration Issuance Benefits System (CARIBS) and DOL 
MIS System VIEWS (VI Electronic Workforce System) 
f) If a manual follow-up with SNAP E&T participants is conducted, describe the process 
for follow-up, including the contact method (e.g., verbal contact, email, or mail). 
N/A 
g) If follow-up surveys are used, please describe the sample frame. This description 
must include source, availability, accuracy, completeness, components, location, 
form, frequency of updates and structure. 
N/A 
h) If follow-up surveys are used, please describe the sample selection. This description 
must include the method of sample selection, procedures for estimating caseload 
size, computation of sampling intervals and random starts, as appropriate, and a time 
schedule for each step in the sampling procedure.  
N/A 
Using the table below, indicate the outcome measure that will be used for each 
component that the STATE agency will offer that is intended to serve at least 100 
participants in the FY. Explain in detail the methodology for acquiring the component 
data. Please ensure the component names listed here match the component names in 
the FNS-583 report and Section G: Component Detail. 
Table E.IV. Component Outcome Measures  
Component 
Outcome Measure 
Methodology including the 
timeframes being reported (e.g. 
denominator and numerator). 
Example:  
Supervised Job 
Search 
Example: Number of 
people who obtain 
employment after 
completion of component. 
Example: Numerator will include 
those participants who obtained 
employment after completing 
component during the period of 10-
1-2019 to 9-30-2020 
 
Denominator will include the 
number of participants that 
participated in supervised job 
search during the period of 10-1-
2019 to 9-30-2020.  
 
N/A 
 
 
41 
 
 
F. Pledge to Serve All At-Risk ABAWDs (if applicable) 
The Act authorizes FNS to allocate $20 million annually to STATE agencies that 
commit, or pledge, to ensuring the availability of education, training, or workfare 
opportunities that permit able-bodied adults without dependents (ABAWDs) to remain 
eligible beyond the 3-month time limit.  
 
To be eligible for these additional funds (pledge funds), STATE agencies must pledge to 
offer and provide an opportunity in a work program that meets the participation 
requirements of 7 CFR 273.24 to every applicant and recipient who is in the last month 
of the 3–month time limit and not otherwise exempt. Individuals are exempt from the 
time limit if they meet an exception under 7 CFR 273.24(c), reside in an area covered 
by a waiver in accordance with 7 CFR 273.24(f), or who are exempted by the STATE 
under 7 CFR 273.24(g). ABAWDs who meet the criteria outlined in 7 CFR 273.7(d)(3)(i) 
are referred to as “at-risk” ABAWDs.  
a)  Is the STATE agency pledging to offer qualifying activities to all at-risk ABAWDs? 
☐ Yes (Complete the rest of this section.) 
☒ No (Skip to Section G: Component Detail.) 
Table F.I. Pledge Assurances 
Check the box to indicate that the STATE agency understands and 
agrees to comply with the following provisions, per 7 CFR 273.7(d)(3). 
Check 
Box 
The STATE agency will use the pledge funds to defray the costs of offering 
every at-risk ABAWD a slot in a qualifying component. 
☐ 
The cost of serving at-risk ABAWDs is not an acceptable reason for failing to 
live up to the pledge. The STATE agency will make a slot available and the 
ABAWD must be served even if the STATE agency exhausts all of its 100 
percent Federal funds and must use STATE funds. 
☐ 
While a participating STATE agency may use a portion of the additional 
funding to provide E&T services to ABAWDs who are not at-risk, the STATE 
agency guarantees that at-risk ABAWDs are provided with opportunities by 
the STATE agency each month to remain eligible beyond the 3-month time 
limit. 
☐ 
The STATE agency will notify FNS immediately if it realizes that it cannot 
obligate or expend its entire share of the ABAWD allocated funds, so that 
FNS may make those funds available to other participating pledge STATEs 
within the fiscal year.  
☐ 
The STATE agency will be ready on October 1st to offer and provide 
qualifying activities and services each month an ABAWD is at-risk of losing 
their benefits beyond the 3-month time limit. 
☐ 
b) Where will the STATE agency offer qualifying activities? 
42 
 
 
☐ Statewide 
☐ Limited areas of the STATE (Complete questions c and d below.)  
c) Explain why the STATE agency will offer qualifying activities in limited areas of the 
STATE. 
☐ ABAWD waiver for parts of the STATE  
☐ Will use discretionary exemptions  
☐ Other: Click or tap here to enter text. 
d) If the STATE agency will be offering qualifying activities only in limited areas of the 
STATE, please list those localities/areas. 
N/A 
e) How does the STATE agency identify ABAWDs in the STATE eligibility system? 
N/A 
f) How does the STATE agency identify ABAWDs that are at-risk?  
N/A 
g) When and how is the offer of qualifying activities made? Include the process the 
STATE agency uses to ensure that at-risk ABAWDs receive an offer of a qualifying 
component for every month they are at risk, including how the offer is made. 
N/A 
The next set of questions is intended to establish the STATE agency’s overall capacity 
and ability to serve all at-risk ABAWDs during the fiscal year through the services 
available in SNAP E&T as well as through other qualifying activities available through 
other Federal or STATE employment and training programs. In addition to SNAP E&T 
components, qualifying activities for ABAWDs include programs that operate outside of 
SNAP E&T. Such as Optional Workfare programs, WIOA title I program, programs 
under Section 236 of the Trade Act of 1974, Veterans employment and training 
programs offered by the Department of Veterans Affairs or the Department of Labor, 
and Workforce Partnerships in accordance with 7 CFR 273.7(n). 
h) What services and activities will be provided through SNAP E&T? (List the 
components and participant reimbursements.) This should be consistent with the 
43 
 
 
components detailed in Section G, as well as Section E-XIV regarding participant 
reimbursements.  
N/A 
i) What services and activities will be provided outside of SNAP E&T? (List the 
operating program, such as title 1 of WIOA, services and activities.) 
N/A 
j) To pledge, STATE agencies must have capacity to offer a qualifying activity to every 
at-risk ABAWD for every month they are at-risk. What is the STATE agency’s plan if 
more ABAWDs than expected choose to take advantage of the offer of a qualifying 
activity? For instance, how will the STATE agency ensure the availability of more 
slots? What steps has the STATE agency taken to guarantee a slot through 
agreements or other arrangements with MPIs? 
N/A 
Table F.II. Information about the size of the ABAWD population  
Question 
Number 
I. 
How many ABAWDs did you serve in E&T in the previous FY? 
N/A 
II. 
How many SNAP recipients are expected to be ABAWDs this 
fiscal year? This should be an unduplicated count. If an 
individual is an ABAWD at any time during the fiscal year, they 
would be counted only once. Note: This should be consistent 
with the projected number of ABAWDs shown on Table H row 
11 in the Excel Workbook.) 
N/A 
III. 
How many ABAWDs will meet the criteria of an at-risk 
ABAWD? This should be an unduplicated count. If an 
individual is an at-risk ABAWD at any time during the fiscal 
year, they would be counted only once. (Note: This should be 
consistent with the projected number of at-risk ABAWDs 
shown on Table H row 14 in the Excel Workbook.) 
N/A 
IV. 
Number of at-risk ABAWDs averaged monthly? This should 
be annual total from line (III) divided by 12.  
 
Table F.III. Available Qualifying Activities 
When considering all the qualifying activities that the pledging STATE agency intends to 
offer to at-risk ABAWDs, provide a projected estimate for each category below.   
44 
 
 
 
 
Expected 
average monthly 
slots available to 
at-risk ABAWDs 
Expected 
average monthly 
slots offered to 
at-risk ABAWDs 
Expected 
monthly 
at-risk ABAWD 
participation for 
plan year 
SNAP E&T  
N/A 
 
 
All other programs 
outside of SNAP E&T 
N/A 
 
 
 
 
 
 
Total slots across all 
qualifying activities 
N/A 
 
 
Table F.IV. Estimated cost to fulfill the pledge 
 
Value 
I. 
What is the projected total cost to serve all at-risk 
ABAWDs in your STATE?  
N/A 
II. 
Of the total in (I), what is the total projected 
administrative costs of E&T?  
N/A 
III. 
Of the total in (I), what is the total projected costs for 
participant reimbursements in E&T?  
N/A 
k) Explain the methodology used to determine the total cost to fulfill the pledge.  
N/A 
G. Component Detail 
The goal of this section is to provide a comprehensive description of E&T program 
components and activities that the STATE agency will offer. A STATE agency’s E&T 
program must include one or more of the following components: supervised job search; 
job search training; workfare; work experience or training; educational programs; self-
employment activities; or job retention services. The STATE agency should ensure that 
the participation levels indicated in this section align with other sections of the STATE 
Plan, such as the projected participant levels in Section H – Estimated Participant 
Levels.  
 
Complete the following questions for each component that the STATE agency intends 
to offer during the fiscal year.  
45 
 
 
I. 
Non-Education, Non-Work Components 
Complete the tables below with information on each non-education, non-work 
component that the STATE agency intends to offer during the fiscal year. If the STATE 
does not plan to offer one of the components in the table, please leave the cells 
blank. For each component that is offered, the STATE should include the following 
information: 
 
• 
Summary of the STATE guidelines implementing supervised job search 
(applies to SJS only). This summary of the STATE guidelines, at a minimum, 
must describe: The criteria used by the STATE agency to approve locations for 
supervised job search, an explanation of why those criteria were chosen, and 
how the supervised job search component meets the requirements to directly 
supervise the activities of participants and track the timing and activities of 
participants. 
• 
Direct link (applies to SJS only). Explain how the STATE agency will ensure 
that supervised job search activities will have a direct link to increasing the 
employment opportunities of individuals engaged in the activity (i.e. how the 
STATE agency will screen to ensure individuals referred to SJS are job ready 
and how the SJS program is tailored to employment opportunities in the 
community). 
• 
Description of the component (applies to JST, SET, and Workfare). Provide 
a brief description of the activities and services. 
o For JR Only: Provide a summary of the activities and services. Include a 
description of how the STATE will ensure services are provided for no less 
30 days and no more than 90 days. 
• 
Target population. Identify the population that will be targeted. Include special 
populations such as ABAWDs, Returning Citizens, Homeless, Older 
Disconnected Youth, etc. 
• 
Criteria for participation. What skills, knowledge, or experience is necessary for 
participation in the component? For example, literacy or numeracy levels, recent 
labor market attachment, computer literacy etc.  
• 
Geographic area. Where will the component be available (Statewide, regional, 
counties, localities not covered by ABAWD waivers, areas covered by American 
Job Centers, etc.). 
• 
E&T providers. Identify all entities that will provide the service. 
• 
Projected annual participation. Project the number of unduplicated individuals. 
• 
Estimated annual component costs. Project only administrative costs 
46 
 
 
 
Table G.I. Non-Education, Non-Work Component Details: Supervised Job Search  
Details 
Supervised Job Search (SJS) 
Summary of the STATE 
guidelines implementing 
SJS 
MPI has selected a location that follows ADA requirements. 
Voluntary E&T participants will be provided with coaching & 
weekly monitoring. Supervised Job Search is the 
component in which the participant will primarily engage 
and actively apply for work, building connections with 
prospective employers, and/or attending hiring events and 
other networking opportunities. Participants will conduct 
these activities at any location appropriate to the activity, 
including, but not limited to their home, job sites, public 
facilities, or at the SNAP E&T Provider locations. However, 
participants must report activities and hours through sign-in 
sheets, email records, phone, mobile app, or another 
VIDHS-approved method at least once per week. MPI must 
retain a record of dates and hours of job search activity as 
well as a summary of job search activities performed 
(including the date, time, activity type, positions applied for 
(if any), and any application barriers that may have arisen. 
MPI must establish, in consultation with the participant, 
individual goals for the number of applications or contacts 
made each month. This standard should consider the 
participant’s location and barriers. MPI must demonstrate 
through case notes or other means that they have engaged 
in regular meaningful communication with the participant 
about their job search. Supervised Job Search focuses on 
searching for and applying for jobs with direct supervision. 
SJS component will be made available for those individuals 
who are ready through gained skills to complete this.  Case 
managers assigned will work with clients individually and in 
group sessions.  A participant is assigned to SJS when: 
The four-week SJS has been completed and the participant 
will benefit in participating in SJS for additional weeks. Upon 
beginning this activity, the participant receives an 
orientation to SJS and immediately begins working with the 
case manager to access job information and to conduct job 
search activities. Participants must track their activities and 
hours through sign-in sheets, email records, phone, mobile 
app. MPI must retain a record of dates and hours of job 
search activity as well as a summary of job search activities 
performed (including the date, time, activity type, positions 
applied for (if any), and any application barriers that may 
have arisen).  
47 
 
 
MPI must establish, in consultation with the participant, 
individual goals for the number of applications or contacts 
made each month, and provide VIDHS of such, outlining the 
client’s names and progress made. This standard should 
consider the participant’s location and barriers.  
Direct link 
VIDHS will meet with MPI to review the E&T participants’ 
progress & readiness for SJS.  The E&T participants will be 
guided to research the latest employment trends, attend 
job/career fairs & employers in the territory. During SJS 
participants will meet one-on-one with a case manager at 
least once a week for an hour. Three times a week 
participant will conduct Supervised Job Search with the 
support of the case managers at MPI.  All activities in the 
SJS will be geared towards increasing employment 
opportunities for the E&T participants. Supervised Job 
Search is an organized method of seeking work, which 
includes access to phone banks, job orders, and direct 
referrals to employers. It is overseen, reviewed, and guided 
by a case manager. 
Target population 
The target population will be for (50) individuals to 
participate in the E&T voluntary program.  Participants who 
are ready with the needed skills will be scheduled for the 
SJS component, based on periodic assessment results. 
Those individuals who need additional support & services 
will receive them until they’re deemed ready for SJS. The 
program will serve under employed, single parent 
household who volunteer to be in the program. 
Participants are referred after they are placed in the 
voluntary E&T program. 
Criteria for participation 
E&T participants must be able to have basic numeracy & 
literacy skills equivalent to 4th grade.   
Geographic area 
Territory-wide to include St. Thomas, St. Croix, and St. 
John. 
E&T providers 
Missions Project Inc. 
Projected annual 
participation 
50 
Estimated annual 
component costs 
$49,970.00 
48 
 
 
Table G.II. Non-Education, Non-Work Component Details: Job Search Training  
Details 
Job Search Training (JST) 
Description of the component 
N/A 
Target population 
N/A 
Criteria for participation 
N/A 
Geographic area 
N/A 
E&T providers 
N/A 
Projected annual participation 
N/A 
Estimated annual component costs N/A 
 
 
Table G.III. Non-Education, Non-Work Component Details: Job Retention  
Details 
Job Retention (JR) 
Description of the component 
N/A 
Target population 
N/A 
Criteria for participation 
N/A 
Geographic area 
N/A 
E&T providers 
N/A 
Projected annual participation 
N/A 
Estimated annual component costs N/A 
 
Table G. IV. Non-Education, Non-Work Component Details: Self-Employment 
Training 
Details 
Self-Employment Training (SET) 
Description of the component 
N/A 
Target population 
N/A 
Criteria for participation 
N/A 
Geographic area 
N/A 
E&T providers 
N/A 
49 
 
 
Projected annual participation 
N/A 
Estimated annual component costs N/A 
Table G.V. Non-Education, Non-Work Component Details: Workfare 
Details 
Workfare (W) 
Description of the component 
N/A 
Target population 
N/A 
Criteria for participation 
N/A 
Geographic area 
N/A 
E&T providers 
N/A 
Projected annual participation 
N/A 
Estimated annual component costs N/A 
II. 
Educational Programs 
Complete the tables below with information on each educational program component 
that the STATE agency intends to offer during the fiscal year. If the STATE does not 
plan to offer one of the components in the table, please leave the cells blank. For 
each component that is offered, the STATE should include the following information: 
 
• 
Description of the component. Provide a summary of the activities and 
services. 
• 
Target population. Identify the population that will be targeted. Include special 
populations such as ABAWDs, Returning Citizens, Homeless, Older 
Disconnected Youth, etc. 
• 
Criteria for participation. What skills, knowledge, or experience is necessary for 
participation in the component? For example, literacy or numeracy levels, recent 
labor market attachment, computer literacy etc.  
• 
Geographic area. Where will the component be available (Statewide, regional, 
counties, localities not covered by ABAWD waivers, areas covered by American 
Job Centers, etc.). 
• 
E&T State. Identify all entities that will provide the service. 
• 
Projected annual participation. Project the number of unduplicated individuals. 
• 
Estimated annual component costs. Project only administrative costs. 
50 
 
 
• 
Not supplanting: Federal E&T funds used for activities within the education 
component must not supplant non-Federal funds for existing educational services 
and activities.  For any education activities, provide evidence that costs attributed 
to the E&T program are not supplanting funds used for other existing education 
programs. 
• 
Cost parity: If any of the educational services or activities are available to 
persons other than E&T participants, provide evidence that the costs charged to 
E&T do not exceed the costs charged for non-E&T participants (e.g. comparable 
tuition). 
Table G.VI. Educational Program Details: Basic/Foundational Skills Instruction  
Details 
Basic/Foundational Skills Instruction 
(includes High School Equivalency 
Programs) (EPB) 
Description of the component 
N/A 
Target population 
N/A 
Criteria for participation 
N/A 
Geographic area 
N/A 
E&T providers 
N/A 
Projected annual participation 
N/A 
Estimated annual component costs 
N/A 
Not supplanting 
N/A 
Cost parity 
N/A 
Table G.VII. Educational Program Details: Career/Technical Education Programs 
or other Vocational Training  
Details 
Career/Technical Education Programs or 
other Vocational Training (EPC) 
Description of the component 
N/A 
Target population 
N/A 
Criteria for participation 
N/A 
Geographic area 
N/A 
E&T MPIs 
N/A 
Projected annual participation 
N/A 
51 
 
 
Estimated annual component costs 
N/A 
Not supplanting 
N/A 
Cost parity 
N/A 
 
Table G.VIII. Educational Program Details: English Language Acquisition  
Details 
English Language Acquisition (EPEL) 
Description of the component 
N/A 
Target population 
N/A 
Criteria for participation 
N/A 
Geographic area 
N/A 
E&T providers 
N/A 
Projected annual participation 
N/A 
Estimated annual component costs 
N/A 
Not supplanting 
N/A 
Cost parity 
N/A 
Table G.IX. Educational Program Details: Integrated Education and 
Training/Bridge Programs  
Details 
Integrated Education and Training/Bridge 
Programs (EPIE) 
Description of the component 
N/A 
Target population 
N/A 
Criteria for participation 
N/A 
Geographic area 
N/A 
E&T providers 
N/A 
Projected annual participation 
N/A 
Estimated annual component costs 
N/A 
Not supplanting 
N/A 
Cost parity 
N/A 
 
52 
 
 
Table G.X. Educational Program Details: Work Readiness Training  
Details 
Work Readiness Training (EPWRT) 
Description of the component 
N/A 
Target population 
N/A 
Criteria for participation 
N/A 
Geographic area 
N/A 
E&T providers  
N/A 
Projected annual participation 
N/A 
Estimated annual component costs 
N/A 
Not supplanting 
N/A 
Cost parity 
N/A 
Table G.XI. Educational Program Details: Other  
Details 
Other (EPO): STATE agency must provide 
description 
Description of the component 
N/A 
Target population 
N/A 
Criteria for participation 
N/A 
Geographic area 
N/A 
E&T providers  
N/A 
Projected annual participation 
N/A 
Estimated annual component costs 
N/A 
Not supplanting 
N/A 
Cost parity 
N/A 
 
III. 
Work Experience (WE)  
Work experience is divided into two subcomponents per 7 CFR 273.7(e)(2)(iv): Work 
activity (WA) and Work-based learning (WBL).  WBL activities like internships, 
apprenticeships, and on-the-job training, among others, may provide wages subsidized 
by the E&T program. In order to capture information about WBL activities that may be 
subsidized or unsubsidized by E&T, there are two sets of tables below for each kind of 
53 
 
 
WBL activity – the first group of tables are for activities not subsidized by E&T (e.g. 
Work-based learning – Internships) and the second group of tables are for activities 
subsidized by E&T (e.g. Work-based learning – Internships - Subsidized by E&T). Note 
that subsidized means programs where E&T funding is used to subsidize wages of 
participants. Subsidized in this context does not mean programs where participants 
receive a subsidized wage from another source.  
Work Activity and Unsubsidized WBL Components  
Complete the tables below with information on Work Activity and each unsubsidized 
WBL component that the STATE agency intends to offer during the fiscal year. If the 
STATE does not plan to offer one of the components in the table, please leave the 
cells blank. For each component that is offered, the STATE should include the 
following information: 
 
• 
Description of the component. Provide a summary of the activities and 
services. 
• 
Target population. Identify the population that will be targeted. Include special 
populations such as ABAWDs, Returning Citizens, Homeless, Older 
Disconnected Youth, etc. 
• 
Criteria for participation. What skills, knowledge, or experience is necessary for 
participation in the component? For example, literacy or numeracy levels, recent 
labor market attachment, computer literacy etc. 
• 
Geographic area. Where will the component be available (Statewide, regional, 
counties, localities not covered by ABAWD waivers, areas covered by the 
American Job Centers, etc.). 
• 
E&T Provider. Identify all entities that will provide the service.  
• 
Projected annual participation. Project the number of unduplicated individuals.  
• 
Estimated annual component costs. Project only administrative costs.  
Table G.XII. Work Experience: Work Activity  
Details 
Work Activity (WA) 
Description of the component 
N/A 
Target population 
N/A 
Criteria for participation 
N/A 
Geographic area 
N/A 
E&T providers 
N/A 
54 
 
 
Projected annual participation 
N/A 
Estimated annual component 
costs 
N/A 
Table G.XIII. Work Experience: Internship  
Details 
Internship (WBLI) 
Description of the component 
N/A 
Target population 
N/A 
Criteria for participation 
N/A 
Geographic area 
N/A 
E&T providers 
N/A 
Projected annual participation 
N/A 
Estimated annual component costs 
N/A 
Table G.XIV. Work Experience: Pre-Apprenticeship  
Details 
Pre-Apprenticeship 
(WBLPA) 
Description of the component 
N/A 
Target population 
N/A 
Criteria for participation 
N/A 
Geographic area 
N/A 
E&T providers 
N/A 
Projected annual participation 
N/A 
Estimated annual component costs 
N/A 
Table G.XV. Work Experience: Apprenticeship  
Details 
Apprenticeship (WBLA) 
Description of the component 
N/A 
Target population 
N/A 
Criteria for participation 
N/A 
Geographic area 
N/A 
E&T providers 
N/A 
55 
 
 
Projected annual participation 
N/A 
Estimated annual component costs 
N/A 
Table G.XVI. Work Experience: On-the-Job Training  
Details 
On-the-Job-Training (WBLOJT) 
Description of the component 
N/A 
Target population 
N/A 
Criteria for participation 
N/A 
Geographic area 
N/A 
E&T providers 
N/A 
Projected annual participation 
NA 
Estimated annual component costs 
N/A 
Table G.XVII. Work Experience: Transitional Jobs  
Details 
Transitional Jobs (WBLTJ) 
Description of the component 
N/A 
Target population 
N/A 
Criteria for participation 
N/A 
Geographic area 
N/A 
E&T providers 
N/A 
Projected annual participation 
N/A 
Estimated annual component costs 
N/A 
Table G.XVIII. Work Experience: Work-based learning - Other  
Details 
Work-based learning - Other (WBLO): STATE 
agency must provide description 
Description of the component 
N/A 
Target population 
N/A 
Criteria for participation 
N/A 
Geographic area 
N/A 
E&T providers  
N/A 
56 
 
 
Projected annual participation 
N/A 
Estimated annual component costs 
N/A 
Subsidized WBL Components  
For assistance with developing the STATE’s E&T SWBL budget, please refer to the 
optional SWBL tool on the Operating Budget Excel Workbook. 
For all of the included subsidized components, the STATE agency 
attests to the following: 
Check 
Box 
Will pay the individual a wage at least equal to the STATE or Federal 
minimum wage, whichever is higher. 
☐ 
Operates in compliance with all applicable labor laws. 
☐ 
Will not displace or replace existing employment of individuals not 
participating in E&T. 
☐ 
Provides the same benefits and working conditions as non-E&T participants 
doing comparable work for comparable hours. 
☐ 
Complete the tables below with information on each subsidized WBL component that 
the STATE agency intends to offer during the fiscal year. If the STATE does not plan 
to offer one of the components in the table, please leave the cells blank. For each 
component that is offered, the STATE should include the following information: 
 
• 
Description of the component. Provide a summary of the activities and services.  
• 
Target population. Identify the population that will be targeted. Include special 
populations such as ABAWDs, Returning Citizens, Homeless, Older Disconnected 
Youth, etc. 
• 
Criteria for participation. What skills, knowledge, or experience is necessary for 
participation in the component? For example, literacy or numeracy levels, recent 
labor market attachment, computer literacy etc. 
• 
Geographic area. Where will the component be available (Statewide, regional, 
counties, localities not covered by ABAWD waivers, areas covered by the 
American Job Centers, etc.). 
• 
E&T Provider. Identify all entities that will provide the service.  
• 
Projected annual participation. Project the number of unduplicated individuals.  
• 
Estimated annual component costs. Project only administrative costs.  
• 
Length of time the SWBL will run. Indicate the maximum number of hour 
participants can receive SWBL (e.g. 300 hours). Indicated if there is variation in 
how many hours will be offered to participants.  
57 
 
 
• 
What other administrative costs, if any, will be associated with the SWBL. 
Examples include workers compensation, payroll taxes paid by the employer, and 
costs, direct or indirect costs associated with training and administering the SWBL. 
able G.XIX. Subsidized Work Experience: Internship – Subsidized by E&T  
Details 
Internship – Subsidized by E&T (WBLI - 
SUB) 
Description of the component 
N/A 
Target population 
N/A 
Criteria for participation 
N/A 
Geographic area 
N/A 
E&T providers 
N/A 
Projected annual participation 
N/A 
Estimated annual component costs 
N/A 
Length of time the SWBL will run 
N/A 
Other administrative costs associated 
with SWBL 
N/A 
Table G.XX. Subsidized Work Experience: Pre-Apprenticeship– Subsidized by 
E&T  
Details 
Pre-Apprenticeship– Subsidized by 
E&T (WBLPA- SUB) 
Description of the component 
N/A 
Target population 
N/A 
Criteria for participation 
N/A 
Geographic area 
N/A 
E&T providers 
N/A 
Projected annual participation 
N/A 
Estimated annual component costs 
N/A 
Length of time the SWBL will run 
N/A 
Other administrative costs associated 
with SWBL 
N/A 
 
Table G.XXI. Subsidized Work Experience: Apprenticeship – Subsidized by E&T  
58 
 
 
Details 
Apprenticeship – Subsidized by E&T 
(WBLA- SUB) 
Description of the component 
N/A 
Target population 
N/A 
Criteria for participation 
N/A 
Geographic area 
N/A 
E&T providers 
N/A 
Projected annual participation 
N/A 
Estimated annual component costs 
N/A 
Length of time the SWBL will run 
N/A 
Other administrative costs associated with 
SWBL 
N/A 
Table G.XXII. Subsidized Work Experience: Transitional Jobs – Subsidized by 
E&T  
Details 
Transitional Jobs – Subsidized by 
E&T (WBLTJ - SUB) 
Description of the component 
N/A 
Target population 
N/A 
Criteria for participation 
N/A 
Geographic area 
N/A 
E&T providers 
N/A 
Projected annual participation 
N/A 
Estimated annual component costs 
N/A 
Length of time the SWBL will run 
N/A 
Other administrative costs associated with 
SWBL 
N/A 
Table G.XXIII. Subsidized Work Experience: Work-based learning - Other -
Subsidized by E&T  
Details 
Work-based learning - Other -
Subsidized by E&T (WBLO - SUB): 
STATE agency must provide 
description) 
Description of the component 
N/A 
59 
 
 
Target population 
N/A 
Criteria for participation 
N/A 
Geographic area 
N/A 
E&T providers 
N/A 
Projected annual participation 
N/A 
Estimated annual component costs 
N/A 
Length of time the SWBL will run 
N/A 
Other administrative costs associated with 
SWBL 
N/A 
Estimated Participant Levels 
Complete the Estimated Participant Levels sheet in the Excel Workbook projecting 
participation in E&T for the upcoming Federal FY. Use the numbers in the Excel 
Workbook as a reference to answer the question below. 
a) If less than 20% of E&T participants are expected to receive participant 
reimbursements, please provide an explanation.  
N/A 
I. Contracts/Partnerships 
For each partner/contractor that receives more than 10% of the E&T operating budget, 
complete the table below. If all partners receive less than 10% of the budget, provide 
the information in the table for the five MPIs who receive the largest total amount of E&T 
funding. Partners are the entities that the STATE agency has contracted with or has 
agreements (MOUs or MOUAs) with for the delivery of E&T services. All partner 
contracts must be available for inspection by FNS as requested. (Note: All E&T partners 
and contracts will be included in the Contract and Partnership Matrix in the Operating 
Budget Excel Workbook.) 
Table I.I. Contractor/Partner Details  
Contract or Partner Name: 
The Mission Project Inc. 
Service Overview:  
Case Management & Supervised Job 
Search 
Intermediary:  
☐ Yes ☒ No 
Components Offered:  
Supervised Job Search 
60 
 
 
Contract or Partner Name: 
The Mission Project Inc. 
Credentials Offered:  
Yes 
Participant Reimbursements Offered:  
Yes 
Location:  
Territory-wide 
Target Population:  
50 
Monitoring of contractor:  
Monitoring will be conducted bi-weekly. 
Ongoing communication with 
contractor:  
All communication will be provided 
electronically and in person 
Total Cost of Agreement:  
$49,970.00 
(VI estimated cost for each 50 participants 
to be roughly $1,000 for the FY)  
Eligible for 75 percent reimbursement 
for E&T Services for ITOs:  
☐ Yes  ☒ No 
New Partner:  
☐ Yes  ☒ No 
Table I.II. Contractor/Partner Details 
Contract or Partner Name: 
N/A 
Service Overview:  
 
Intermediary:  
☐ Yes ☐ No 
Components Offered:  
 
Credentials Offered:  
 
Participant Reimbursements Offered:  
 
Location:  
 
Target Population:  
 
Monitoring of contractor:  
 
Ongoing communication with 
contractor:  
 
Total Cost of Agreement:  
 
Eligible for 75 percent reimbursement 
for E&T Services for ITOs:  
☐ Yes  ☐ No 
New Partner:  
☐ Yes  ☐ No 
Table I.III. Contractor/Partner Details 
Contract or Partner Name: 
N/A 
Service Overview:  
 
Intermediary:  
☐ Yes ☐ No 
Components Offered:  
 
61 
 
 
Contract or Partner Name: 
N/A 
Credentials Offered:  
 
Participant Reimbursements Offered:  
 
Location:  
 
Target Population:  
 
Monitoring of contractor:  
 
Ongoing communication with 
contractor:  
 
Total Cost of Agreement:  
 
Eligible for 75 percent reimbursement 
for E&T Services for ITOs:  
☐ Yes  ☐ No 
New Partner:  
☐ Yes  ☐ No 
 
Table I.IV. Contractor/Partner Details 
Contract or Partner Name: 
N/A 
Service Overview:  
 
Intermediary:  
☐ Yes ☐ No 
Components Offered:  
 
Credentials Offered:  
 
Participant Reimbursements Offered:  
 
Location:  
 
Target Population:  
 
Monitoring of contractor:  
 
Ongoing communication with 
contractor:  
 
Total Cost of Agreement:  
 
Eligible for 75 percent reimbursement 
for E&T Services for ITOs:  
☐ Yes  ☐ No 
New Partner:  
☐ Yes  ☐ No 
Table I.V. Contractor/Partner Details 
Contract or Partner Name: 
N/A 
Service Overview:  
 
Intermediary:  
☐ Yes ☐ No 
Components Offered:  
 
62 
 
 
Contract or Partner Name: 
N/A 
Credentials Offered:  
 
Participant Reimbursements Offered:  
 
Location:  
 
Target Population:  
 
Monitoring of contractor:  
 
Ongoing communication with 
contractor:  
 
Total Cost of Agreement:  
 
Eligible for 75 percent reimbursement 
for E&T Services for ITOs:  
☐ Yes  ☐ No 
New Partner:  
☐ Yes  ☐ No 
 
J. Budget Narrative and Justification  
Provide a detailed budget narrative that explains and justifies each cost and clearly 
explains how the amount for each line item in the operating budget was determined. 
Note that the E&T STATE plan is a public document and must be made available to the 
public upon request, so the budget should not identify individual names or salaries that 
are not subject to public disclosure requirements. STATE agencies should note that the 
direct costs noted below are exclusively those attributed to the STATE and local SNAP 
agencies. 
Table J.I. Direct Costs  
Salary/Wages: List staff positions in FTE and time spent 
on the project.  
Example: E&T Program Manager - $60,000 x .50 FTE = 
$30,000  
5 E&T Counselors - $25,000 x 1.00 FTEs x 5 = $125,000 
30% of salary ($65,000 x 
.3FTE = $19,500) 
Fringe Benefits: If charging fringe and benefits to the 
E&T program, provide the approved fringe rate. 
FICA/Medicare =    1,491.75 
Health Ins.         =    2,593.58 
Workman’s Comp =   150.79  
Retirement            = 4,582.50        
Total                       $8,818.62  
Contractual Costs: All contracts and partnerships 
should be included in the “contracts and partnerships” 
matrix of the E&T STATE Plan Operating Budget 
Workbook. Briefly summarize the type of services 
contractors/partners will provide, such as direct E&T 
program services, IT services, consulting, etc. 
Direct E&T program 
services 
63 
 
 
Non-capital Equipment and Supplies: Describe non-
capital equipment and supplies to be purchased with 
E&T funds. 
None 
Materials: Describe materials to be purchased with E&T 
funds. 
Laptops, docking stations 
& accessories; Printer and 
ink cartridges; office 
supplies; outsource of 
printing of E&T 
brochures/flyers 
($11,711.38)   
Travel & Staff Training: Describe the purpose and 
frequency of staff travel charged to the E&T program. 
This line item should not include E&T participant 
reimbursements for transportation. Include planned staff 
training, including registration costs for training that will 
be charged to the E&T grant. 
E&T Annual or Provider 
Conference, to include 
registration cost, airline 
tickets, hotel stay, 
transportation or inter-
island travel. ($10,000) 
Building/Space: If charging building space to the E&T 
program, describe the method used to calculate space 
value. 
None 
Equipment & Other Capital Expenditures: Describe 
equipment and other capital expenditures over $5,000 
per item that will be charged to the E&T grant. (In 
accordance with 2 CFR 200.407, prior written approval 
from FNS is required.) 
None 
a) Indirect Costs. Indirect costs (also called overhead costs) are allowable activities 
that support the E&T program but are charged directly to the STATE agency. If using 
an indirect cost rate approved by the cognizant agency, include the approval letter as 
an attachment to the E&T STATE plan. 
None 
b) Participant Reimbursements (Non-Federal plus 50 percent Federal 
reimbursement). Participant reimbursements should include the total participant 
reimbursement amount from the contracts/partners matrix of the E&T STATE Plan 
Operating Budget Excel Workbook, as well as any participant reimbursements the 
STATE agency plans to provide. 
$20,000.00