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j 
| 
: 
on 
Office Memorandum 
+ uNirED STATES GOVERNMENT 
TO 
: Acting Chief, Records Management & 
DATE: 
21; April 1952 
Distribution Branch 
; 
STAT 
FROM 
SUBJECT: T,jaison Contacts 
STAT 
1. 
A few days ago 
OCD/GR asked if we would 
request Inspection and Security Office to establish a continuing 
liaison contact for three (3) Graphics Register people with four (1) 
persons at the National Archives, 
STAT 
2, 
%I-discussed this with 
Physcal Security Branch, 
I&SO today and he believes as I do that it is de necessary to 
establish such a continuing liaison, 
The only reason such a contact 
would require clearance through I&50 would be if it were necessary 
for CIA people to reveal intelligence information to the parties 
STAT 
at the National Archives. 
It is my opinion and that of 
that the Graphics Register will not need to reveal classified data 
to get what items are wanted at the National Archives, 
Since Mr, 
STAT 
believes requests for clearance of contact should be made 
STAT 
on a realistic basis he suggested that we advise 
to 
request in writing, giving the reasons for the necessity of the 
action any specific requirements for requesting I&SO to give 
cleardnce for dealings with the National Archives. 
STAT 
our k =p: 
RETURN TO 
RECORDS MANAGEMENT 
ADMINISTRATIVE SERVICE 
F¥ etn. 
4 
; 
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STAT 
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V4 
Pod 
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Ree 
ee 
GENERAL SERVICES ADMINISTRATION 
TRANSMITTAL LETTER NO. 3~2 
Washington 25, D.C. 
© 
~ April 25, 1952 
I 
A MS AE Re cal I EE NE TT al cet cE OD OS OTE OE ED in OD Me 
a SEE NO 
Oe AR NA EW SD OY OE YD A Ct a wal OY OS See aD a 
cet aac 
- 
REGULATIONS OF THE GENERAL SERVICES ADMINISTRATION 
_ TITLE 3, FEDERAL RECORDS 
‘ 
OS oS A SY 
EE RS 
er ar eR 
a 
a 
A A 
SE 
LR SO SE 
A 
A SS AS SO CS 
A 
SA 
RS AO) SS 
CY IME EF A NA Me pm GE EN ml cant EY A ah 
A 
a 
‘To: 
Beads of Federal Agencies 
1. 
260 
Material Transmitted 
~~. 
ams 
, 
Attached are new subsections 302.07, 302.08, 303.07, and 303.08 of 
Chapter IV; new Exhibits 5 and 6, Appendix A; revised subsections 
302.01, 302.05, and 303.05 of Chapter IV; revised Exhibit 3, Appendix A; 
_ 
revised page 2 of the Table of Contents; and revised page 1 of the 
explanatory statement, "Regulations of the General Services Adminis~ 
tration." 
Nature of Revisions and Additions 
Subsection 302.01 has been revised to eliminate reference to the list 
of Federal Records Centers, which now appears in new subsection 302,07; 
and Exhibit 3, Appendix A, has been revised to include the Federal 
. Records Center, St. Louis, Missouri. 
Subsections 302,05 and 303.05 have been revised to include a reference 
to the regulations published in the Federal Register governing the use 
of records in Federal Records Centers and the search roams in the 
National Archives Building. 
A copy of the regulations has been added 
as Exhibit 5, Appendix A. 
Subsection 303.05 also prescribes the con- 
ditions under which records may be. borrowed for official use outside 
the National Archives Building, 
. 
, 
_” New subsection’ 302.08 prescribes Standard Form 127, Request for Offi- 
cial Personnel Folder (Separated Employee), for use in requesting per- 
sonnel records from the Federal Records Center in St. Louis, 
New subsections 303.07 and 303.08 prescribe policies and procedures 
covering the transfer of audiovisual and cartographic records to the 
National Archives. 
— 
The last paragraph on the first page of the explanatory Statement, 
"Regulations of the General Services Administration," has been revised 
to provide that only the date of the transmittal letter will be show 
| 
in parentheses under the page identification on pages containing re- 
vised or added material. 
Supply of Form 
Standard Form 127 may be obtained on and after June 30, 1952, by 
=the. submission of purchase orders to the appropriate GSA regional 
office. 
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we 
Beevecesuue 
Circular Letter No. bbs (June 3, 1946), "Record Character of Motion 
Pictures, Still Photographs, and Sound Recordings, and the Accession- 
‘ing Policy of the National Archives with Respect to Such Records," 
and Circular Letter No. 48-2 (November 28, 1947), "Record Character 
of Maps, and the Accessioning Policy of the National Archives with 
Respect to Them," are hereby superseded. 
5. 
Effective Date 
. 
‘The Regulations transmitted herewith shall be effective immediately. 
6. Page Changes 
| 
: 
Remove. 
| 
Insert 
3-IV-302.01 
| 
_ 
3nT%-302.02 
| 
| 
(4-25-52) 
3-IV-302.04 
3-1V—302.04 
3 
. 
: 
i 
~ (4-25-52) 
—- 
32.1V=303.01 
7 
3-IV-303.01 
3~IV-303 295 
| 
3x IV=303.05 
(4-25-52) 
3~IV -303.08 
e 
. 
@ 
j 
(4-25-52). 
| 
Exhibit 3, Appendix A, 
Exhibit 3, Appendix A 
GSA Reg. 3~1¥~302,01 
_. 
GSA Rege 3-T¥=302.07 
— (b-25-52) 
Exhibit 5, Appendix & 
| 
GGA Rege 3~1V-302.05 
, 
and 303.05 
a 
(425-52) 
| 
Exhibit 6, Appendix A 
GSA Rege 3.-1V.-302,08 
(u-25-52) 
Table of Contents, Page 2 
Table of Contents, Bees 2 
| 
ee 
— (u-25=52) 
- Regulations of the General 
Regulations of the General 
Services Administration 
Services Administration 
(Explanatory Statement) 
(Explanatory Statement) 
| 
4 
ae ayes eo. 
LARSON 
| 
| 
00 1 0 
76 Oud 
trator 
| 
ea 
wASH 
AC KI-11996 
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Regulations © 
of the. 
General Services Administration 
General. 
Regulations prescribed by the Administrator of General Ser- 
vices pursuant to the provisions of Public Law 152, Slst Congress, 
as 
amended, and other law, having continuing application to Government 
agencies and to the public will be codified into a four title edition 
entitled "Regulations of the General Services Administration." 
These 
Regulations will include all policy directives, procedures, general 
delegations of authority, 
GSA and Standard Forms and similar regula- 
tory material. 
Title Numbers and Subjects. 
When completed the codified edition of 
6 Regulations w 
consist of the following: 
Title 1 
Personal Property Management 
Title 2 
Real Property Management 
Title 3 
Federal Records 
Title 4 
Emergency Procurement 
Method of Issuance. 
Codified Regulations are issued in loose leaf 
orm to pe 
t 
6 insertion or removal of pages upon which additiong 
to, or deletions or revisions of, regulatory statements are made 
necessary by changes in policy or fact. 
Revised or added pages will 
be issued as needed, and the material under each Title shall be kept 
up to date by all persons who are responsible for the operation of 
any phase of an agency program which is affected by the Regulations 
of the General Services Administration. 
internal Numbering 
System. 
Titles are divided into numbered and 
titled chapters, marta, sections and subsections, 
to denote delinea~ 
tion between subordinate functional areas under the main title. 
Parts, sections and subsections are identified by a five digit number- 
ing system. 
The first digit identifies the part; the second and third 
digits identify the section; and the fourth and fifth digits identify 
the subsection. 
For purposes of reference a subsection will be identi- 
fied by using the title number, the chapter number and the full section 
number. 
For example, the first subsection of the first section under 
Chapter II of Title 2, will be referenced as GSA Regulation 2-II-201.01. 
The first number identifies the title and the second number identifies 
the chapter. 
Paragraphs and subparagraphs are identified by small 
; 
alphabetical letters and by arabic numerals respectively: 
for example, 
paragraph a, subparagraph 1. 
‘Thus a paragraph and subparagraph under 
section 201.01 of Part 2 will be referenced for identification pur- 
poses as subparagraph a.l. of GSA Reg. 2-I1-201.01, or GSA Reg. 
2-I1I-201.0la.1. 
Further subdivisions, when necessary, will be identi- 
fied in order by letters and numerals in parentheses, 
e.g., 
(a) and (1). 
Pages are identified in the upper right or left corner to show the 
title, chapter, part, section and subsection in which they belong. 
For example, 
a page bearing the identification "GSA Reg. 2-II-201.04" 
belongs in Chapter II, Part 2, Section 1, subsection 4, of Title 2, 
Real Property Management. 
The identification shown at the top of.the 
page will be the number of the first subsection beginning on that 
page. 
When a subsection extends beyond ons page, the continuation 
page is identified by "(Cont'd- 
)" appearing after the subsection 
number at the top of the page; for example, 
(Cont'd-2), (Cont'd3), 
' 
etce 
; 
After the original issuance of material under 
a title, revised or added 
‘pages will be further identified by a date, in parentheses, 
in the upper 
right or left corner immediately below the page identification. 
This 
date will be the same as the date of the covering transmittal lettor,. 
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ah 
Transmittal. Letters. 
The. original ieedanie: ana revised and added 
material will be promulgated and distributéd to agencies under cover 
of a series of consecutively numbered transmittal letters for each 
title. 
The transmittal letters will be asriened. to serve the follow= 
ing purposes: 
1. Transmit as an attachment the pages to be. substituted or added 
and hs instructions for insertion. 
2. 
State the purpose, of the new regulation or the a in policy 
involved... 
3. 
Give such nonrecurring instructions as may be aeoeeiaty to effect 
the new or changed Heeuravece and the ‘date such See 
ee shall 
- 
be made effective. . 
: 
‘For 
- ‘reference purposes transmittal letters should be retained, 
and may 
be placed in the back of the cover for the Bentee ee title; or may be 
detached and filed separately. 
4 
é 
9000754 ® 
~- 2-6 
601076108 
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} 
PART 1 INTRODUCTION 
Section 101.00 
-O1 
. @Q2 
-03 
Section 102.00 
Ol 
202 
03 
204 
05 
06 
207 
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_ 
REGULATIONS OF THE 
GENERAL SERVICES, ADMINISTRATION 
. 
TITLE 3 FEDERAL RECORDS 
TABLE OF CONTENTS 
CHAPTER I GENERAL PROVISIONS 
— 
General 
. Purpose 
Authority - 
Applicability 
Agency Records Management Programs 
Authority 
‘Program Content 
Creation of Records 
Organization, Maintenance, and Use of Records. 
| 
Disposition of Records 
Liaison Offices 
Annual Statistical Summary 
* CHAPTER II CREATION OF RECORDS 
ba! CHAPTER III 
ORGANIZATION, MAINTENANCE, 
AND USE OF CURRENT RECORDS 
CHAPTER IV 
DISPOSITION OF FEDERAL RECORDS 
— 
PART. 1 RECORDS CONTROL SCHEDULES AND STANDARDS | 
Section 101.00 
:O1 
02 
03 
04 
205 
© 
*Section 102.00 
#Section 103.00. 
Section 104.00 
sOL 
02 
_ Section 105.00 
OL 
02 
-03 
‘Section 106.00 
~ 
O01 
Records Control Schedules 
Records Scheduling Programs 
Basic Elements in Reco: ds Scheduling Broerane 
Formulation of Records Control Schedules 
Provisions of Records Control Schedules: 
Application of Records Control Schedules 
General Retention and Disposal Standards 
- Standards for the Selective Retention of Records 
General Retention and Disposal Schedules 
. 
Authority 
Approved General Disposal Schedules 
| 
Reproduction of Permanently Valuable Records 
Authority 
Standards 
Destruction of Originals 
Agency Disposal Authority . 
Authority 
Submission of ‘Disposal Requests 
a 
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Title 3 
(25-52) 
Section 107.00 
01 
202 
003 
PART 2 DISPOSAL 
Section 201.00 
O1 
PART 3 TRANSFERS 
Section 301.00 
201 
202 
203 
are) 
005 
006 
| 
207 
-08 
09 
Section 302,00 
01 
, 02 
203 
0) 
- 05 
206 
07 
208 
Section 303.00 
Certification 
General Accounting Office Clearance 
‘Approval of Requests for Disposal Authority 
Extension of Retention Periods 
Emergency Authorization for the Teapoeet of Records 
General 
Menaces to Human Health or Life or to Property | 
“State of War or Threatened War 
OF RECORDS 
Methods of Disposal 
Authority 
Sale or Salvage 
Donation for Preservation and Use 
Destruction 
OF RECORDS 
Transfer of Records from. ‘the Custody of One 
, 
Executive Agency to ohay of Another 
Authority 
Approval 
Agency Request’ 
Agency Concurrences 
Records of Terminated apenctes 
Equipment 
Costs of Transfers 
Restrictions on Use of Records 
Exceptions 
, 
: 
Transfer of Records to Federal Records Centers 
Authority 
Procedures for Transfers to Federal ‘Records Centers 
Surveys of Records Available for Transfer 
Release of Equipment 
Restrictions on Use of Records 
Disposal Clearances 
Location of Federal Records Centers 
Requests for Official Personnel Records of 
Separated Puployees 
Transfer of Records to the National Archives 
¢ 
oA 
_ Authority’ - 
Transfers aé ‘Records Centers 
. 
Direct Transfers 
— 
Release of Equipment 
‘Restrictions on Use of Records 
Disposal Clearances 
“fransfer of Audiovisual Récoida 
Transfer of par oer eens Hecoree 
PART 
AGENCY RECORDS CENTERS: 
Section 101.00 
01 
e02 
203 
00h 
Appendix 
A - Exhibits 
Establishment 
| 
Reese 
<M 
a 
. 
' 
Authority 
 - 
oe 
ae ee ee 
Existing Records Centers: 
Requests. for Authority to Establish or 
‘Relocate Records Centers 
Annual Agency Records Center Report 
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GSA Reg. 3-IV~302.01 
“ (4-25-52) 
SECTION 302.00 TRANSFER OF RECORDS TO FEDERAL RECORDS CENTERS 
302.01 
Authority. 
Section 505 (d) of the Federal Records Act of 1950 
authorizes the Administrator of General Services to establish, maintain, 
and operate records centers for the storage, processing, and servicing 
of records for Federal agencies.. Such centers are known as Federal 
Records Centers. 
302.02 
Procedures for Transfers 
to Federal Records Centers. 
The follow- 
ing procedures will govern the transfer of records to Federal Records 
Centers: 
ae ‘Federal Records Centers will accept for transfer any records offered 
by Federal agencies, subject to the following conditions: 
ae 
That the records are not authorized for immediate disposal; and 
2. 
That facilities for housing and providing reference service 
on the records are available. 
_ 
Priority will be given to the removal of records from office space, 
from space convertible to office use, from leased space, and from 
filing equipment which can be reused. 
@ -. 
De 
Transfers may be initiated by either Seal or written request to the 
Deputy Regional Director for Records Management in the General 
Services. Administration region in which the records are located. 
Requests shall specify the nature and quantity of the records 
. proposed for transfer. 
. 
c. 
Transfers of records on an agency-wide basis may be initiated by 
central or headquarters offices of agencies by either oral or 
written request to the Records Management Division, National 
Archives and Records Service, National Archives Building, Washington 
25, D. C. 
Requests shall specify the nature and quantity of the 
records proposed for transfer. , 
dad. 
Federal Records Centers will furnish agencies with a receipt 
acknowledging the transfer of records. 
302.03 
Surveys of Records Available for Transfer. 
Surveys will be con- 
ducted by the regio: 
cords Management Service of the records accum- 
lations of field offices of those agencies not operating approved records 
centers for the purpose of recommending records for transfer to Federal 
Records Centers. 
Such recommendations will be submitted to the field 
office concerned and to the National Archives and Records Service for 
coordination with the appropriate agency headquarters. 
Surveys of records 
of agency headquarters will normally be made by the Records Management 
Division, National Archives and Records Service. 
ow 
: 
wet 
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Wn IWRe FAT REle 
| (4-25-52) 
302.04 
Release of Equipmen « 
Equipment received with the transfer of 
_ Fecords to a Federal Records Center will, when emptied and if needed, 
be returned on request to the agency fran which the records were 
received, 
If the return of such equipment is not required, it will be 
disposed of in accordance with applicable excess property Regulations. 
302.05 
Use of Records Transferred to Federal Records Centers. 
Restric- 
tions lawfully imposed on the use of transferred records will be observed 
and enforced by the Federal Records Centers, subject to the provisions 
of section 507 (b) of the Federal Records Act of 1950. 
The regulations 
(15 F.R. 7713; Exhibit 5, Appendix A), in so far as they concern the use 
of records in the Federal Records Centers, apply to official use of the 
records by Federal agencies as well 
as to the public. 
Subject to any . 
’ 
restrictions on their use, such records may be borrowed by Federal agen- 
cles and the Congress for official use outside the Federal Records Centers. 
302.06 
Disposal Clearances. 
No records of a Federal agency still in 
existence shall be disposed of by a Federal Records Center except with 
the concurrence of the agency concerned, 
302.07 
Location of Federal Records Centers. 
A list of regional Federal 
Records Centers, showing the areas served thereby, is attached as Exhibit 
3, Appendix A. 
The Federal Records Center, St. Louis, Missouri, is the 
national center for civilian personnel records of former Federal employees. 
302.08 Requests for Official Personnel Records of Se arated Employees. 
' 
Standard Form 127, Request for Official Personnel Folder (Separated Employee) 
Exhibit 6, Appendix A, is specifically designed for use by all agencies in 
requesting transmission 
of personnel records of separated employees fron 
the General Services Administration, Federal Records Center, St. Louis 3, 
Missouri. 
Use of this form insures prompt transmission of the desired 
folders. 
It should be submitted to the Center in duplicate. 
e 
901076109 
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GSA Rege. 3-IV-303.01 
SECTION 303.00 
TRANSFER OF RECORDS TO THE NATIONAL ARCHIVES 
303.01 
Authority. 
The Administrator of General Services is authorized 
by section 507 (a) of the Federal Records Act of 1950 to accept for 
deposit with the National Archives of the United States the records of 
any Federal agency or of the Congress of the United States that are 
determined by the Archivist to have sufficient historical or other value 
to warrant their continued preservation by the United States Government. 
303.02 
Transfers via Records Centers. 
Records will normally be trans—— 
ferred to the National Archives from a.Federal Records Center or an ap- 
proved agency. records center. 
When such transfers are made, the agencies 
concerned will be furnished an inventory of the records transferred. 
303.03 
Direct Transfers. 
The classes of Federal records listed below 
may be offered for direct transfer to the National Archives. 
. Such 
transfers shall be initiated by Federal agencies by written request to 
the National Archives and Records Service, specifying the nature and 
quantity of the records proposed for transfer. 
Existing arrangements 
for the transfer of records of the spenereee of the United States will 
be continued. 
ae 
Becorda of the ‘executive Office of the President and of 
Presidential Beards, aaa and Committees 
b. 
Records of. the Congress ‘of the United States 
c. 
Records of the “Buprems Court of the United States 
d. 
Audiovisual records (motion aid daa ; ‘still photographs 7 
sound recordings, etc.) 
eC. “Gameonvanhis records (maps, charts, etc.) 
f. 
Series of records of unquestionable value that are not susceptible 
to screening or other processing (such as microfilming) to reduce 
_ their bulk. 
ge 
Records. that have been in existence 25 or more years and that 
are considered to have enduring value 
303.04 
Release of Equipment. 
Equipment received with the transfer of 
records to the National Archives will, when emptied and if needed, be 
returned on request to the agency fran which the records were received. 
if the return of such equipment is not required, it will be disposed of - 
in accordance-with appl aces excess Property PEN AERCHS : 
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WOK NBEe J iV 55.05 
(4-25-52) 
303.05 
Use of Records Transferred to the National Archives. 
Restrictions lawfully imposed on the use of transferred records will be 
observed and enforced by the National Archives and Records Service ; 
subject to the provisions of section 507 (b) of the Federal Records Act 
of 1950. 
The regulations (15 F.R. 7710; Exhibit 5, Appendix A), in so 
far as they concern the use of records in the search rooms of the 
National Archives Building, apply to official use of the records by 
Federal agencies as well as to the public. 
In cases of demonstrated 
need and subject to any restrictions on their use, records deposited with 
( 
the National Archives may be borrowed for official use outside the National 
Archives Building by Federal agencies and the Congress, provided: 
a. 
That documents of exceptionally intrinsic value shall not be re- 
' 
moved from the National Archives Building except with the written 
approval of the Archivist. 
be. 
That records in fragile condition, or otherwise deteriorated to 
an extent that further handling will endanger them, will not be 
loaned, 
c. 
That each official who borrows records shall provide a receipt 
for them at the time they are delivered, and that he shall assume 
responsibility for their prompt return upon the expiration of the 
time for which they are borrowed. 
303.06 
Disposal Clearances. 
No records of a Federal agency still in 
& 
| 
"existence shall be disposed of by the National Archives and Records 
| 
Service except with the concurrence of the agency concerned, 
303.07 
Transfer of Audiovisual Records. 
The following policies shall 
govern the transfer of audiovisual records to the National Archives: 
a. 
Motion Pictures. Government—owned motion picture records on nitro» 
cellulose film normally will not be accepted for deposit with the 
National Archives. 
Federal agencies having nitrate motion pictures, 
deemed to have sufficient value to warrant transfer to the National 
Archives for permanent preservation, will obtain from the National 
Archives and Records Service agreement to accession the motion pic- 
tures prior to converting the nitrate film to safety acetate film. 
Normally, the following shall be considered the minimum number of 
copies of motion picture film necessary for security, duplication, 
and use by the National Archives: 
The negative (original or duplicate) that most nearly rep- 
resents the action originally photographed in pictures of 
actual events, or that best represents the edited production 
of a picture for which action is staged, with a master posi- 
tive print and one "use" or projection print. 
In most cases 
these will be the negative after laboratory cutting is done, 
or the composite negative of sound film, the master fine- 
. 
grain positive print, and one other print. 
eS 
: 
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; 
. 
GSA Reg. 3-1V=303.08. 
be 
Co 
de. 
( bn25=52) 
still Photographs. A ‘negative and a captioned print (whether on 
film, glass, paper, or other medium) of each still photographic 
image are necessary for security, duplication, and use by the 
National Archives, and such copies, when available, shall be 
included in collections of still photographs offered for transfer. 
— 
Sound Recordings. 
The following copies, when available, shall be 
included in collections of sound recordings offered for transfer 
to the National Archives: 
For conventional disc recordings the matrix or stamper of each sound 
_recording unit or the original instantaneous recording if no matrix 
or stamper is made, and a pressing or dubbing of the recording, if 
one has been made.e 
For magnetic sound recordings on wire or tape, 
for scribed or embossed recordings on tape, or for recordings photo= 
' graphically reproduced on sensitized film, a "dubbing" if one has 
been made3 otherwise the original magnetic embossed or PRS eORraored 
recording. 
Copies of: existing finding aids (such as data sheets, sontamdtiag; 
review sheets, scripts, or indexes) that are necessary o# helpful in 
the proper identification and the use of audiovisual records shall 
be transferred with these materials. 
303.08 
Transfer of Cartographic Records. 
The following classes of 
@ 
cartographic records when no Longer needed for purposes of current 
administration will be offered for appraisal ane, if accepted, for 
.. 
direct transfer to the National Archives. 
‘ 
Qe 
be 
Ce 
de 
Manuscript maps; printed and procassed maps on which pannsert 
changes, additions, or annotations have been made for record pur~ 
poses, or which bear manuscript signatures to indicate official 
- 
approval; single printed or processed maps that have been attached 
to or interfiled with other documents of a record character or in 
any way made an integral part of a record. 
Master sets of printed or processed maps in the custody of the agency 
‘by which they were issued. 
Such master sets should be kept segre- 
gated from the stock of maps held for distribution and from maps re- 
ceived from other agencies. 
A master set should include one copy of 
eech edition of a peed or Procenees map issued. 
Index maps, card indexes, lists, catalogs, or other finding aids 
that may be helpful in using the cartographic records transferred. 
Preliminary or intermediate materials such as manuscript field note- 
books of surveys, triangulation and other computations, "fair drawings" 
for individual color paves: and aerial photographs for mapping purposes. 
Related records that bear on the preparation, compilation, editing, 
or printing of maps, such as project folders containing specifica- 
4 tions to be followed and appraisals of source materials to be used. 
- 
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GSA 
Region 
FEDERAL RECORDS CENTERS 
Ae 
National 
Area Served 
. 
Entire Federal Government 
(For personnel records of 
Popenaves Federal employees . ) 
‘ 
. 
Be 
Regional 
New York, Pennsylvania, 
New Jersey, and Delaware 
District of Columbia, Maryland, 
West Virginia, Virginia, Puerto 
Rico, and the Virgin Islands 
North Carolina, South Carolina, 
Tennessee, Mississippi, erate? . 
Georgia, and Florida 
Kentucky, Illinois, Wisconsin, 
Michigan, Indiana, and Ohio 
Texas, Louisiana, Arkansas, 
and Oklahoma 
~eoleads ? Wyoming, ere and 
New Mexico 
California, Arizona, Nevada, 
— 
and the Territory of Hawaii 
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Exhibit 3, Appendix A 
GSA Rege 3-IV=-302.07 
(4-25-52) 
‘Mad 
Ling Address 
Federal — rds Center 
| 
Records Management Service, Region, 6 
General Services Administration 
172) Locust Street 
St. Louis 35 Missouri 
General Services Administration 
250 Hudson Street. 
New York 13, New York 
General Services Administration 
GSA Regional Office Building 
. Washington 25, D. C. 
General Services Administration 
50 Whitehall Street, S. We 
. Atlanta, Georgia 
General Services Administration 
Room 528, Court House 
219 South Clark Street 
- 
Chicago 4, Illinois 
General Services Administration 
111); Commerce Street 
. 
' Dallas 2, Texas 
General Services Administration 
- Bldg. 41, Denver Federal Center 
Denver, Colorado 
~ 
General Services Administration 
630 Sansome Street 
San Francisco ll, California 
GSA RECORDS DEPOSITORIES# 
Maine, Vermont, New Hampshire 
Massachusetts, Connecticut, and 
' Rhode Island 
| 
- General Services Administration 
' 
Post Office & Courthouse 
Egevon 9, Massachusetts 
‘ 
‘apansféré Limited at cmebantt to se of records specified in GSA Circular 
: 
Noe 9, as amended. 
\ 
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CIA- RDP70- SO 
ODE OOO es 9 
Region 
Area Served 
Mailing Address 
6 
Missouri, Kansas, Iowa, Nebraska, 
General Services Administration 
North Dakotas South Dakota, and 
Room 1800, Federal Office palisine 
Minnesota 
; 
Kansas City, Missouri 
10 
Washington, Oregon, Idaho, Montana, 
General Services Administration 
‘and the Territory of Alaska 
909 First Avenue 
se 
~* 
_ 
Seattle 4, Washington 
— 
Pea 
0u00759 
is 
| 
AA anwRi na 
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CIA-RDP70-00211R001000100002-9 
TITLE 44—PUBLIC PROPERTY 
AND WORKS 
Chapter I—General Services 
Administration 
Subchapter A—Archives and Records 
Management 
AVAILABILITY OF OFFICIAL RECORDS 
1, Consonant with section 3 (c) of the 
Administrative Procedure Act (50 Stat. 
238; 5.U. S. C. 1002 (c)) the rules pre- 
' scribed herein govern the availability to 
the public of matters of official record 
within the General Services Adminis- 
tration. 
The Administrator of General 
Eervices has custody of: (1) Official rec- 
ords created by the General Services Ad- 
ministration, (2) records deposited with 
the National Archives of the United 
States, 
(3) 
historical material 
in the 
Franklin D. Roosevelt Library, and (4) 
_ records deposited 
in regional Federal 
records centers. 
These four types of 
material are governed respectively by 
the provisions of Parts 1, 2, 3, and 4 of 
Title 44, Code of Federal Regulations, 
hereby prescribed. 
2. The rules issued by the War Assets 
Administrator 
as to the disclosure of 
official records, July 23, 1948 (13 F. R. 
4389, 4391), are hereby revoked. 
3. The rule issued by the Director, 
Bureau of Federal Supply, as to the dis- 
closure of official records, May 27, 1949 
(14 F. R. 2812), is hereby revoked. 
4. The rules issued by the Archivist 
of the United States governing the use 
of records, archives, and historical ma- 
terials in the custody of the Archivist, 
December 10, 1948, as redesignated and. 
amended (13 F. R. 7743, 15 F. R. 1346, 
1913; 44 CFR Parts 1, 2, and 5) are 
hereby superseded. 
Part 1—AvaILaBILiry oF REcoRDS CRE- 
ATED BY GENERAL SERVICES 
ADMINIS- 
TRATION 
Scope. 
Legal custody. 
Records not to be disclosed. 
Requests. 
Authentication and attestation of cop- 
fes; costs. 
Service of subpoena or other legal de- 
mand; compliance. 
AUTHORITY: 8§ 1.0 to 1.5 issued under sec, 
205, 63 Stat. 389; 41 U. S. C. Sup., 235. 
$1.0 
Scope. 
The provisions of this 
fart apply to official records created by 
the General Services Administration. 
$1.1 
Legal custody. 
The Adminis- 
trator has lega) custody of all official rec- 
ords created by the General Services 
Administration. 
§ 1.2 Records not to be disclosed. The 
following records will not be disclosed: 
. 
(a) Records relating ple 
to internal 
mianagement. 
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5, Appendix A 
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(b) Records that are. confidential by 
law, or for reasons of national security, 
or otherwise in the public interest. 
§1.3 
Requests. 
(a) Requests for ac- 
cess to official records of the General 
Services 
Administration 
shall 
be ad. 
dressed in writing to the Administrator, 
General Services Administration, Wash- 
ington 25, D.C. 
Such requests shall (1) 
- get forth the reasons why the applicant 
Js properly and directly concerned, and 
(2) identify, exactly as may be, the Par- 
ticular documents desired. 
(b) Each application will be Judged 
on its specific merits, the nature of the 
applicant’s concern, the records sought, 
znd the public interest. 
A brief state- 
ment of reasons will be furnished if an 
application directly related to an agency 
proceeding cannot be granted. 
$1.4 
Authentication and‘ attestation 
of copies; costs. 
The Assistant General 
Counsel, Claims and Litigation Division, 
Office of General Counsel, and the Ad- 
ministrative 
Officer, Office of General 
Counsel, as alternate, are authorized to 
authenticate and attest, for and in the 
name of the Administrator of General 
Services, copies or. reproductions of offi- 
cial records. 
Such copies or reproduc- 
tions will be furnished in appropriate 
cases upon payment of costs. 
§1.5 
Service of subpoena 
or other 
legal 
demand; 
compliance. 
When 
a 
subpoena duces tecum or other legal de- 
mand for the production of matters of 
official record within the General Serv- 
ices Administration is served upon the 
Administrator notwithstanding the pro- 
visions of this part for making available 
upon request records and authenticated 
copies of records, the Administrator will, 
so far as legally practicable, comply with 
such subpoena or demand by submitting 
authenticated copies of such records, or. 
the original records if necessary, unless 
he determines that disclosure of the in- 
formation is contrary to law or would 
prejudice the national interest or secu- 
rity of the United States. 
When such 
subpoena or demand is served upon any 
officer or employee of the General Serv- 
ices Administration other than the Ad- 
ministrator, he will, so far as legally 
practicable and unless otherwise directed 
by the Administrator, respectfully de- 
cline to produce such records on the 
ground that he does not have legal cus- 
tody thereof, is without authority under 
this part to produce the same, and the 
Administrator has not determined that 
disclosure is lawful and will not preju- 
dice the national interest or eerie of 
the United States. 
; 
PART 2—PRESERVATION AND USE OF RECc- 
ornps Derosirep WiTH tHE NATIONAL 
ARCHIVES OF THE UNITED STATES 
&ec, 
2.0 
Scope. 
2.1 
Legal custody. 
2.2 
Availability of records; restrictions, 
ADMISSION TO SEARCH ROOMS 
Application for admission, 
Admission card. 
Application, motion pictures and sound 
recordings. 
Withdrawal of admission Rebeee. 
Hours of adiaission, 
. 
SEARCH ROOM RULES 
Register of searchers. 
Requests. 
Searcher’s responsibility. 
Protection of records. 
Keeping records in order. 
Limitation on quantity. 
Removal prohibited. 
Disturbances. 
Smoking and eating prohibited. 
PHOTO-COPYING 
2.3 
24 
2.5 
2.6 
2.7 
28 
29 
2.10 
2.11 
2.12 
2.13 
2.14 
2.15 
2.16 
Bec. 
2.17 
2.18 
Photo-copying 
by the National 
Ar- 
chives. 
Photo-copying by a searcher. 
UNLAWFUL REMOVAL OR MUTILATION 
Penalty 
for 
unlawful 
removal- or 
mutilation. 
AUTHENTICATION AND ATTESTATION 
Authentication 
and 
attestation 
of 
copies; costs. 
LEGAL DEMANDS 
2.21 
Service of subpoena or. other legal de- 
mand; compliance. 
AUTHORITY: §§ 2.0 to 2.21 issued under sec. 
205, 63 Stat. 389; 41 U. 8. C. Sup., 235. 
Inter- 
pret or apply secs, 607, 609, Pub. Law 754, 
8ist Cong. 
$2.0 
Scope. 
The speeualons of this 
part apply to records deposited with the 
National Archives of the United States. 
§2.1 
Legal custody. 
The Adminis- 
trator has legal custody of all records 
deposited with the National Archives of 
the T/nited States. 
§2.2 
Availability of records; restric- 
tions. 
(a) Records will be made avail- 
able subject to the conditions under 
which they have been transferred to the 
National Archives and subject to such 
restrictions as may be imposed by the 
Archivist. 
(b) Records that contain information 
the disclosure of which would be preju- 
dicial to the national interest or security 
of the United States or contrary to 
standards of propriety 
(save in cases 
where the public interest nevertheless 
requires disclosure) 
will not be made 
available, 
ADMISSION TO SEARCH ROOMS 
$2.3 
Application 
for 
admission. 
Records 
deposited 
with 
the National 
Archives of the United States may be 
consulted .only 
in the search 
rooms 
designated for this purpose, which in 
the National Archives Building includes 
the central search rooms, the branch 
search rooms, and the theater. 
Admis- 
sion to the search rooms may be ob- 
tained only by making application to the 
Archivist of the United States on a form 
provided for that purpose and stating 
clearly therein the purpose for which 
2.19 
2.20 
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records are to be consulted, 
Such ap- 
Plications must be made at the office 
of the Chief of the General Reference 
Section, except that applications to view 
motion pictures or hear sound record- 
ings must be made at the office of the 
Chief 
Archivist 
of 
the 
Audio-Visual 
Records Branch. 
An applicant may be 
required to submit an acceptable letter 
of introduction or otherwise to identify 
himself. 
; 
82.4 
Admission card. 
If the appli- 
cation is approved, a card of admission 
will be issued. 
This card is not trans- 
ferable and must be produced when re- 
quired. 
It is valid for a period not in 
excess of one year and may be renewed 
upon 
application. 
The 
possession 
of 
this card does not entitle a searcher to 
examine any records the use of which js 
restricted. 
; 
$2.5 
Application, 
motion pictures 
and sound recordings. 
Applications for 
admission for the purpose of viewing 
motion pictures or hearing sound record- 
ings should be made sufficiently in ad- 
vance of the time such service is desired 
to permit the completion 
of necessary 
arrangements. 
A group of persons must 
be represented by an authorized spokes- 
man who, in'making application for ad- 
mission, must give the identity of the 
group he represents. 
On receipt and 
approval of the application, a time will 
’ 
be fixed for the rendering of the service, 
and the applicant will be notified thereof, 
$2.6 
Withdrawal of admission privi- 
lege. 
The privilege of admission to the 
search rooms may be withdrawn by the 
Archivist of the United States for the 
violation of the provisions of this part, or 
for disregarding the authority of the 
supervisor in charge. 
$2.7 
Hours of admission. 
Records 
and library books will be available for 
consultation in the central and branch 
search rooms from 8:45 a. m. to 5:15 p.m. 
Monday through Friday, Federal holi- 
days excepted. 
In addition the central 
search rooms will remain open from 5:15 
p. m. to 10:00 p. m. on Mondays through 
Fridays, and from 8:45 a. m. to 5:15 p. m, 
on Saturdays, Federal holidays excepted, 
Provided, That requests for records and 
library books are filed with the super- 
visor in charge of the central search 
rooms before 4:00 p. m. on the day on 
which they are to be used or before 3:00 
Pp. m. on Friday, if they are to be used 
on Saturday. 
Under special circum- 
stances, by direction of the Archivist of 
the United States, the search rooms may 
be closed during any of the hours speci- 
fied in this section or may be opened at 
other times. 
The theater is opened only 
by special appointment. 
SEARCH ROOM RULES 
~ 
$2.8 Register of searchers. 
Each day 
that a searcher uses records in a search 
room he must sign the register of search- 
ers maintained in that search room. 
$2.9 
Requests. 
Requests for records 
should be made to the supervisor in 
charge of the search room on a form pro- 
vided for that purpose, 
$2.10 Searcher’s responsibility. When 
a searcher has completed his use of rece 
— 
ords, or leaves the search room other 
than for short periods of time, he must 
notify the supervisor. 
A searcher is re- 
sponsible for all records delivered to him 
untii they have been returned by him to 
the supervisor. 
: 
§ 2.11 Protection of records. A search- 
ev is required to exercise all possible care 
to prevent damage to any records de- 
livered to him. 
Except when a super- 
visor authorizes the use of a fountain 
pen, the use of ink at desks upon which 
there are records is prohibited, 
Records 
may not be leaned upon, written upon, 
folded anew, traced, or handled in any 
way likely to damage them. 
The use of 
paper clips, rubber bands, or other fast- 
eners not on records when delivered to 
a searcher is prohibited. 
The use of rec- 
ords of exceptional value or in fragile 
condition is subject to such special re- 
Strictions as the supervisor may deem 
necessary. 
§ 2.12 Keeping records in order. The 
searcher must keep unbound papers in 
the order in which they are delivered to 
him. 
If records are found to be in dis- 
order, the searcher must not attempt to 
restore them to order, but should call this 
coneition to the attention of the super- 
visor. 
§ 2.13 
Limitation on quantity. 
The 
supervisor in charge of a search room 
may limit the quantity of records de- 
Hvered to a searcher at any orie time. 
§ 2.14 
Removal prohibited. 
No rec- 
ords or other property of the National 
Archives and Records Service may be 
taken from the search rooms except by 
members of the staff of the National 
Archives and Records Service acting in 
their official capacities. 
§2.15 
Disturbances. 
Loud 
talking 
and other 
activities 
likely to disturb 
searchers are prohibited. 
Persons desir- 
ing to use typewriters or to carry on 
‘ proofreading or similar work may be as- 
signed desks in a room designatéd for 
such purposes. 
§2.16 Smoking and eating prohibited, 
Smoking and eating in the search rooms 
are prohibited. 
PHOTO-COPYING 
* 
$2.17 
Photo-copying by the National 
Archives. 
Requests 
for photographic 
copies of records to be made by the Na- 
.tional Archives and requests for certifi-~ 
cation or authentication of such copies 
should 
be made 
to the search room 
supervisor. 
§2.18 
Photo-copying by a searcher. 
Records may be copied by a searcher 
with his own photographic equipment 
De 
001076109 
only by permission of the head of the 
branch having physical custody of the 
records, 
UNLAWFUL REMOVAL OR MUTILATION 
$2.19 
Penalty for unlawful removal 
or mutilation. 
‘The unlawful removal or 
mutilation of records is forbidden and 
is punishable by fine or imprisonment 
or both (62 Stat. 695; 18 U. S. C. Sup., 
2071). 
AUTHENTICATION AND ATTESTATION 
$2.20 Authentication and atrestation 
of copies; costs. 
The Director of the 
Federal Register Division, the Chief Ar- 
chivist of any Records Branch, or the 
Chief of the General Reference Section 
of the National Archives are authorized 
to authenticate and attest, for and in 
the name of the Archivist of the United 
States, copies or reproductions of records 
deposited with the National Archives of 
the United States. 
Such copies or re- 
productions of records will be furnished 
in appropriate cases upon payment of 
costs, 
LEGAL DEMANDS 
$2.21 Service of subpoena or other 
legal demand; 
compliance. 
When 
a 
subpoena duces tecum or other legal de- 
mand for the production of records and 
material deposited with the National 
Archives of the. United States is served 
upon the Administrator notwithstand- 
ing the provisions of this part for mak- 
ing available upon request records and 
authenticated copies of records, the Ad- 
ministrator will, so far as legally practi- 
cable, comply with such subpoena or de- 
_mand by submitting authenticated copies 
of such records or material, or the origi 
nal records or material if necessary, un- 
less he determines that disclosure of the 
information is contrary to law or would 
prejudice the national interest or secu- 
rity of the United States. 
When such 
subpoena or demand is served upon any 
officer or employee of the General Serv- 
ices Administration other than the Ad- 
ministrator, he 
will, so far as legally 
practicable and 
unless otherwise directed 
by the Administrator, respectfully de- 
cline to produce such records or material 
on the ground that he does not have 
legal custody thereof, is without author- 
ity under this part to produce the same, 
and the Administrator has not deter- 
mined that disclosure is lawful and wil! 
not prejudice the national interest or 
security of the United States. 
Part 3-—PRESERVATION AND Use or Hise 
TORICAL MATERIAL IN THE FRANKLIN D, 
RoOsEvELT LIeRARY 
; 
0 
Scope. 
1 
Definitions. 
2 
Legal custody. 
3 
Availability 
of 
historical 
mater‘cl; 
restrictions, 
: 
(HUGO 750 
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CIA-RDP70-00211R001000100002-9 
ADMISSION TO SEARCH ROOMS 
4 
Application for permission to use his- 
torical material, 
Admission card. 
6 
Withdrawal of admission privilege. 
7 
Hours of admission, 
SEARCH ROOM RULES 
8 
Requests, 
; 
9 
Searcher’s responsibility. 
Protection of historice! material. 
Limitation on quantity. 
Removal prohibited, 
Disturbances, 
; 
Smoking and eating prohibited, 
LOANS AND REPRODUCTIONS 
Loans. 
Permission to make reproductions or to 
publish historical material. 
AUTHENTICATION AND ATTESTATION 
Authentication 
and 
attestation 
cf 
copies; costs. 
LEGAL DEMANDS 
Service of subpoena or other legal ce- 
mand; compliance, 
MUSEUM 
8.19 
Admission fee. 
3.20 
Waiver of admission fee. 
821 
Hours of admission. 
AUTHORITY: §§ 3.0 to.8.21 issued under seo, 
205,63 Stat. 389; 41 U. 8S. C. Sup. 285. 
Intere 
pret or apply sec. 207, 53 Stat. 1065. 
$3.0 
Scope. 
The provisions of this 
part apply to historical material in the 
Franklin D. Roosevelt Library. 
$3.1 Definitions. As used in this part, 
unless the context otherwise requires: 
(a). The term “act”. means the Joint 
Resolution of Congress, approved July 18, 
1939, “to provide for the establishment 
and maintenance of the Franklin D. 
. 
Roosevelt Library, and for other pur- 
: 
poses” as amended by sec. 104 of the 
Federal 
Property 
and Administrative 
Services Act (53 Stat. 1062, as amended 
by 63 Stat. 381; 41 U. S.C. Sup. 214). 
(b) The term “Library” means tha 
Franklin 
D. Roosevelt Library, Hyde 
Park, New York. 
(c) The term “building” means the 
building occupied by the Library at Hyde 
Park, New York. 
(d) The term “Administrator” means 
the Administrator of General Services, 
(e) The term “Archivist” means the 
Archivist of the United States. 
(f) The term “Director” means the 
Director of the Franklin D. Roosevelt 
Library. 
(g) The term “historical material” ine 
cludes 
books, correspondence, 
papers, 
pamphlets, works of art, models, pic- 
tures, photographs, 
plats, maps, 
and 
other similar materia). 
$3.2 
Legal custody. 
The Adminis- 
trator has legal custody of historical ma- 
terial in the Library. 
$3.3 Availability of historical ma~ 
terial; restrictions. 
(a) Historical ma- 
@ terial will be available subject to the 
8.17 
8.18 
1 
p 
i 
- 
im 
eee 
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BANDLOLG 5, Appendix A 
GSA Reg. 3IV-302,05 and 303,05 
(4-25-52) 
conditions under which it has been ac- 
quired by the Library and subject to such 
restrictions as may be imposed by the 
Archivist. 
(b) Historical material that contains 
information 
the 
disclosure 
of which 
would be prejudicial to the national in- 
terest or security of the United States, 
or contrary 
to the conditions. under 
which the historical material has been 
acquired by the Library, or contrary to 
standards of propriety 
(save in cases 
where the: public interest nevertheless 
requires disclosure) 
will not be made 
available. 
(c). Inquiries as to the availability of 
historical material should be addressed 
to the Director. 
ADMISSION TO SEARCH ROOMS 
$3.4 
Application for permission to 
use historical material. 
Permission to 
use unrestricted historical material may 
be obtained by making advance written 
application to the Director on a form 
provided for the purpose, and stating 
clearly therein the specific subject of the 
applicant’s interest, and the purpose of 
his study. An applicant must satisfy the 
Director that he is qualified to do re- 
search, and that his proposed study hasa 
serious and important purpose. 
§3.5 
Admissioncard. 
If the applica- 
tion is approved, a card of admission will 
be issued. 
This card is not transferable 
and must be produced when required. 
It 
is valid for a period not in excess of one 
year and may be renewed upon applica- 
tion. 
The effective beginning date on 
each newly-issued card of admission will 
be scheduled in advance in such a mane 
ner as to prevent over-crowding in the 
search room, and the applicant will be 
notified as far in advance as possible of 
the effective beginning date assigned to 
his card of admission. 
The possession 
of this card does not entitle a searcher to 
examine historical material the use of 
which is restricted. 
83.6 
Withdrawal of admission nrivi- 
lege. 
The card of admission may be 
withdrawn by the Director for any viola- 
tion of the provisions of this part, or for 
disregarding the authority of the super- 
visor in charge. 
§3.7 
Hours of admission, 'The search 
rooms will be open from 9 a. m. to 5 p.m. 
Monday through Friday, Federal holi- 
days excepted, and at such other times as 
the Director may authorize, 
SEARCH ROOM RULES 
$3:8 
Requests. 
Requests 
for 
his- 
torical material available under § 3.3 (a) 
should be made to the search room su- 
pervisor on a form provided for that pure 
pose. 
_ 
§3.9 Searcher’s responsibility. When 
@ searcher has completed his use of the 
historical material, or leaves the search 
room other than for short periods of 
time, he must notify the supervisor. 
A 
-3- 
Med 
searcher is responsible for all historical 
material delivered to him until it has 
been returned by him to the supervisor. 
$3.10 
Protection of historical mete- 
rial. 
A searcher is required to exercise 
all possible care to prevent damage to the 
historical material delivered to him. Ex- 
cept when a supervisor authorizes the 
use of a fountain pen, the use of ink 
at desks upon which there is historical: 
material is prohibited. 
Historical ma- 
terial may not be leaned upon, written 
upon, folded anew, traced or handled in 
any way likely to damage it. 
The use 
of paper clips, rubber bands, or other | 
fasteners not on the historical material 
when delivered to a searcher is prohib- 
ited. 
The use of historical material of 
exceptional value or in fragile condition 
is subject to such special restrictions as 
the supervisor may deem necessary. 
$3.11 
Limitation on quantity. 
The 
| 
aupervisor in charge of @ search room 
may limit the quantity of historical ma- 
terial delivered to a searcher at any one 
time. 
$3.12 
Removal prohibited. 
No his- 
torical material shall be taken from fhe 
search rooms except by members of the 
staff of the Library acting in their offi- 
cial capacities. 
$3.13 
Disturbances. 
Loud talking 
and other activities likely to disturb 
searchers are prohibited. 
Persons de- 
siring to use typewriters or to carry on 
proofreading or similar work may be as- 
signed desks in a room designated for 
such purpose. 
$3.14 
Smoking and eating prohib- 
ited. 
Smoking and eating in the search 
rooms are prohibited. 
LOANS AND REPRODUCTIONS 
§.3.15 
Loans. 
Historical 
material 
may not be borrowed for use outside the 
Library except upon authorization 
in 
each instance by the Archivist. 
§3.16 
Permission to make reproduce 
tions and to publish historical material, 
Historical material referred to in § 3.3 
(a) may not be reproduced or published 
except upon the written authorization of 
the Director. 
AUTHENTICATION AND ATTESTATION 
$3.17 Authentication and attestation 
of copies; costs. The Director is author. 
ized to authenticate and attest, for and 
in the name of the Archivist, copies or 
reproductions of available historical ma- 
terial. 
Such copies or reproductions will 
be furnished in. appropriate cases upon 
payment of costs, 
LEGAL DEMANDS 
$3.18 
Service of subpoena or other 
legal demand; compliance. When a sub- 
poena duces tecum or other legal demand 
for the production of historical material 
in the Franklin D. Roosevelt Library is 
served upon the Administrator notwith- 
standing the provisions of this part for 
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making available upon request material 
and authenticated copies thereof, the 
Administrator will, so far as legally prac- 
ticable, comply with such subpoena or 
demand 
by submitting 
authenticated 
copies of such material, or the original 
material if necessary, unless he deter- 
mines that disclosure of the informaticn 
is contrary to law or would prejudice the 
national 
interest. 
or 
security 
of the 
United States. 
In the event that a sub- 
poena or other demand is served for his- 
torical material of the type referred to in 
.§3.3 (b), the Administrator will pro- 
duce or submit cspies of such historical 
‘material only with the approval of the 
President of the-United States. When a 
subpoena or demand for historical mate- 
rial 
is served 
upon 
any 
officer 
or 
employee of the General Services Admin- 
istration other than the Administrator, 
he will, so far as legally practicable and 
unless otherwise directed by the Admin. 
istrator, respectfully decline to produce 
such material on the ground that he does 
not have legal custody thereof, is with- 
out authority under this part to produce 
the same, and the Administrator has not 
determined that disclosure is lawful and 
will not prejudice ihe national interest 
or security of the United States, 
MUSEUM 
$3.19 
Admission fee. 
A charge of 25 
cents, inclusive of tax, if any, shall be 
collected from each perscn visiting and 
viewing the exhibit rooms or museum 
portion of the Library, 
°$3.20 
Waiver of admission fee. 
The 
Director is authorized to waive the ad- 
mission fee (a) for children 12 years of 
age or under when accompanied by an 
adult assuming responsibility for their 
safety and orderly conduct, (b) for per- 
sons from non-profit organizations or 
educational institutions, when such per- 
sons are accompanied by official instruc- 
tors, and when application is made in 
advance, (c) for persons in the support 
or’ care of charitable institutions and 
their 
attendants, 
(d) 
for 
officials 
of 
States, counties, and municipalities, and 
organizations, 
semi-public 
or 
private, 
which may be engaged in activities af- 
fecting the Library, and 
(e) 
for em- 
ployees of the Federal Government and 
others 
on 
official 
business: 
Provided, 
That the applicable tax will be collected 
from such persons unless exempt by law, 
in accordance with the act of June 29, 
1939, 
as amended 
(53 
Stat. 
189; 
as 
amended; 26 U. S.C. 1700). 
$3.21 
Hours of admission. 
The mu- 
seum portion of the Library will be open 
from 10 a, m. to 5 p. m. Tuesday through 
Sunday, including 
holidays. 
When a 
holiday falls on Monday the museum will 
be.open on the holiday and not on the 
‘following day. 
: 
Part 4—PRESERVATION AND Use oF Rec- 
orDS 
IN REGIONAL FEDERAL RSCORDS 
CENTERS 
: 
Scope. 
Definitions. 
Legal custody.. 
Restrictions on use of certain records. 
Requests. 
Penalty for unlawful removal or mutilae 
tion, 
Photo-copying by regional] Federal rece 
ords centers. 
Authentication 
and 
attestation 
of 
copies; costs. 
Service of subpoena or other legal dee 
mand; compliance, 
AvuriHoRiTY: §§ 4.0 to 4.8 issued under eec. 
48 
' 205, 63 Stat. 389; 41 U. 8. C. Sup., 235. 
Inter- 
pret or apply secs. 505, 609, Pub. Law 754, 
8ist Cong. 
$4.0 
Scope. 
The provisions of this 
part apply to records in regional Federal 
records centers of the General Services 
Administration. 
$4.1 Definitions. As used in this part, 
unless the context otherwise requires: 
(a) The term “regional Federal rec- 
— 
ords center” means a records center 
operated by the General Services Admin- 
istration primarily to serve other Federal 
agencies. 
, 
(b) The term “Administrator” means 
the Administrator of General Services. 
(c) The 
term 
“Regional 
Director” 
means the Director of a region estab- 
lished by the General Services Admin- 
istration. 
(d) The term “Chief” means the Chief 
of 2, regional Federal records center. 
$4.2 Legal custody. The Administra- 
tor has legal custody of records in re- 
gional Federal records centers. 
$43 
Restrictions on use of certain 
records. Records in regional Federal rec- 
ords centers that contain information 
the disclosure of which would be preju- 
dicia} to the national interest or security 
of the United States or contrary to stand- 
ards of propriety (save in cases where the 
© 
public interest nevertheless requires dis. 
closure) 
will not be made 
available, 
Otherwise records will be made available 
to persons properly and directly con- 
cerned subject to conditions or restric- 
tions under which they have been trans-~ 
ferred to the respective regional Federal 
- records centers, and such restrictions re- 
specting their use as may be imposed by 
the respective Regional Directors, 
§ 4.4 
Requests. 
to records in regional Federal records 
centers shall be addressed in writing to 
the appropriate Regional Director of the 
General Services Administration. 
Re- 
gional offices are located in Boston, Mass., 
New York, N. ¥., Washington, D. C.,-At- 
lanta, Ga., Chicago, TL, Denver, Colo., 
Kansas Cliy, Mo., Dallas, Tex., San Fran- 
cisco, Calif., and Seattle, Wash. 
0901076109 
oe eee 
Requests for access 
- 
$4.5 
Penalty for unlawjul removal 
or mutilation. 
The unlawful removal or 
mutilation of records is forbidden and 
is punishable by fine or imprisonment 
or both (62 Stat. 695, 18 U. S. C. Sup., 
2071). 
$4.6 
Photo-copying by regional Fed- 
eral records centers. 
Requests for. pho- 
tographic copies of records in regional 
Federal records centers and requests for 
certification or authentication of such 
copies should be made to the Chief of 
the appropriate regional Federal records 
center, 
$4.7 
Authentication and attestation 
of copies; costs. 
The Chiefs of the sev- 
eral regional Federal records centers are 
authorized to authenticate and attest, 
for and in the name of the appropriate 
Regional Director of the General Serve 
ices Administration, copies or reproduc- 
tions 
of records 
in regional 
Federal 
record centers. 
Such copies or repro- 
ductions of records will be furnished in 
appropriate cases upon payment of costs. 
$4.8 
Service of subpoena or other 
legal demand; 
comoliance. 
When 
a 
subpoena duces tecum or other legal de- 
mand for the production of matters of 
official record within a regional Federal 
records center is served upon the Ad-« 
ministrator notwithstanding the provi- 
sions of this part for making available. 
upon request records and ‘authenticated 
copies of records, the Administrator will, 
So far as legally practicable, comply with 
such subpoena or demand by submitting 
authenticated copies of such records, or 
the origina! records if necessary, unless 
he determines that disclosure of the in- 
formation is contrary to law or would 
prejudice the national interest or secu- 
rity of the United States. 
When such 
subpoena or demand is served upon any 
officer or employee of the General Serv- 
ices Administration other than the Ad- 
ministrater, he wil, so far as legally 
practicable 
and unless 
otherwise 
die 
rected by the Administrator, respect- 
fully decline to produce such records on 
the ground that he does not have legal 
custody thereof, 
is without authority 
under this part to produce the same, and 
the Administrator has not determined 
that disclosure is lawful and will not 
prejudice the national interest or secu- 
- 
rity of the United States. 
Dated: November 9, 1950. 
Jrss Larson, 
Administrator, 
[F. R. Doo. §0-10210; Filed, Nov. 13, 1959; 
- 
8:48 a.m.) 
(Published in Federal Register, November 1), 1950-15 F.R. 7710000761 
| 
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(Published in the Federal Register, September 7, 1951, 16 FeRe 9093) 
eX 
TITLE 44—PUBLIC PROPERTY 
AND WORKS | 
Chapter |—General Services 
Administration 
Subchapter A—Archives and Records 
Management 
Part 8—PRESERVATION AND USE OF HI6- 
TORICAL MATERIAL IN THE FRANKLIN D. 
ROOSEVELT LIBRARY 
MISCELLANEOUS AMENDMENTS 
Part 3 under the subheading of Mu- . 
seum is hereby amended by— 
- 
(1) Inserting after the word “busl- 
ness” in paragraph (e). of § 3.20 the fol- 
Jowing language: “and uniformed mem- 
bers of the armed forces of the United 
States”, and 
‘TITLE 44—PUBLIC PROPERTY 
AND WORKS 
Chapter !—General Services 
Administration 
Subchapter A—Archives and Records 
; 
Management 
Part 1—UsE OF RECORDS IN THE CUSTODY 
OF THE ARCHIVIST OF THE UNITED STATES 
AUTHENTICATION AND ATTESTATION OF 
COPIES; COSTS 
Section 
1.4 of rules relating to the 
— 
availability of official records of General 
Services Administration as set forth in 
Part 1, Subchapter A, Chapter I, Title 
44, Code of Federal Regulations (15 F. R. 
7710) hereby is amended to read: 
_ 
of Le costs. 
v 
$1.4 
Authentication and attestation 
The General Counsel, 
~5= 
tions of official records. 
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Exhibit 5, Appendix AD 
GSA Reg. 3-IV-302, 05 and 303. 05 
— (hn25-52) 
(2) Adding at the end thereof a new 
. 
’ section to read as follows: 
$3.22 
Checking of certain personal 
property. 
Visitors to the museum rooms 
of the Franklin D. Roosevelt Library 
must check all parcels, luggage, and such 
other personal property as may be de- 
termined by the Director at a place 
designated by the Director. 
(Sec. 205, 63 Stat. 389; 41 U. 8. O. Bup. 285, 
Interpret or apply sec. 207, 68 Stat. 1065) 
These amendments shall become effec- 
tive upon publication in the FEDERAL 
REGISTER, 
‘Dated: August 30, 1951. 
JESS LARSON, 
' 
Administrator. 
{F. R. Doo, 61-10814; Filed, Sept. 6, 1961; 
© 
9:02 a. m.] 
‘ 
with respect to official records located 
within the Central Office of General Ser- 
vices Administration, and the Region 
Counsel, with respect to official records 
located within each regional office of 
General Services 
Administration, 
are 
authorized to authenticate and attest, 
for and in the name of the Administrator 
of General Services. copies of reproduc- 
Such copies or 
reproductions will be furnished in ap- 
propriate cases upon payment of costs. 
(Sec. 8, 48 Stat. 1122, as amended; 44 0.8, O. 
800c) 
-Dated: January 3, 1952. 
RUSSELL FORBES, 
Acting Administrator. 
{F. R. Doc. 
52-242; 
Filed, 
Jan. 
8, 1952; 
8:48 2. m.] 
(Published , 
in the Federal Register, January oy 1952, 17 FeR. 23h) 
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aa 
Boas 
j 
oe 
IX A 
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VVn 
news 
CIA-RDP70-00211R001000100002-9 
; 
as TATE OF REQUEST 
eee 
eee 
REQUEST FOR OFFICIAL PERSONNEL 
FOLDER 
PREG. 3s 1V- 302. 
. 
(SEPARATED EMPLOYEE) 
Submit 
_in duplicate 
to the Federal Records Center, 
St. Louis, Missouri 
SECTION 
| - TO BE COMPLETED BY REQUESTING OFFICE’ 
: 
General Services Administration 
‘Records Management Service, Region 6 
Federal Records Center 
~ 
1724 Locust Street 
St. Louis 3, Missouri 
2. NAME (Last, 
first, middle) 
3. NAME UNDER WHICH 
FORMERLY EMPLOYED 
FEO- 
4. 
DATE OF BIRTH 
ERALLY 
(If other 
than item 2) 
5. FORMER FEOERAL 
EMPLOYING OFFICE (Agency; bureau 
or equivalent; 
address; 
and dates of employment ) 
{if formerly employed by agencies in addition to above, 
list under item 7) 
PERSONNEL 
FOLDER 
ACTION 
(Check appropriate box) 
. 
? 
[+ Currently eriployed. 
Request transmission 
b. Request transmission 
[Js Consolidate attached papers 
of folder covering previous. Federal employ- 
of folder 
for tempo- 
with official personnel 
ment 
for permanent 
retention 
rary use 
folder previously forwarded 
@ REMARKS 
«SECTION 
11 - FOR USE BY FEDERAL RECORDS CENTER, 
ST. LOUIS, MISSOURI 
CONSOLIDATE ATTACHED PAPERS WITH FOLDER PREVI- 
8a. 
OUSLY: FORWIROES 
= FLAGGED, 
FOLDER TO BE FORWARDED WHEN LOCATED 
[ ] FOLDER ENCLOSED 
e. [J rouver PREVIOUSLY REQUESTED 
1S ENCLOSED 
Paes 
FOLDER FORWARDED ON A LOAN BASIS 
IN LIEU OF IN 
[] FOLOER NOT LOCATED 
: 
. 
f. 
FORMATION REQUESTED. 
IF EMPLOYEE 
IS REHIRED, 
FOLOER SHOULD 
BE RETAINED 
BY YOUR AGENCY 
J. _REWARKS 
NOTE: 
Original will be used as charge-out by Federal Records Center. 
Duplicate will be returned as transmittal sheet 
when. appropriate. 
es 
: 
TO: 
[ 
. 
, 
; 
| 
ADORESS: 
DORESS 
REQUESTING AGENCY WILL TYPE NAME AND ADDRESS 
os 
“OF OFFICE SUBMITTING REQUEST 
IN AODRESS BOX. 
& 
TO BE USED TO MAIL FOLDER OR REPLY. 
pa oe 
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