MEMORANDUM: 002-2020
To: 
All Prospective Bidders/ Respondents/ Vendors 
From:  
Anthony D. Thomas ______________ 
Commissioner 
Cc: 
All Executive Branch Departments  
Date:    
March 13, 2020 
Re:  
Electronic Submission of Bids and Proposals – Effective Immediately 
Please be advised that effective immediately, the Department of Property and Procurement will be 
accepting bids and proposals by email at ebids&proposals@dpp.vi.gov in lieu of receiving bids 
and proposals through the mail. 
All electronic submissions must include the Company’s Name – Solicitation Number – Due Date 
in the Subject Line of the email. For Example, ABC Company, Inc. – RFP No. 001 – T-2020(P) – 
March 16, 2020.  
The First Page of each electronic submission must also include Company’s Name – Solicitation 
Number and Due Date. The second page of each electronic submission must only contain the 
following words in red font: “CONFIDENTIAL BID SUBMISSION” 
All electronic submissions must be received at ebids&proposals@dpp.vi.gov no later than the 
date and time listed in each advertisement. There will be no exceptions. 
Notwithstanding the foregoing, bidders and respondents may still submit bids and proposals by 
hand delivery to the locations specified in the respective advertisements.   
This Memorandum is effective immediately and will remain in effect until further notice by the 
Department of Property and Procurement.  
Please contact Lisa M. Alejandro, Chief Deputy Commissioner of Procurement, Central Stores, 
Warehousing and Vendor Maintenance at (340) 774-0828 ext. 230, with any questions.