Form No. DPP-IFB-55-75 APPROVED Com. DPP October 30, 1974 REVISED: March 18, 2008 GOVERNMENT OF THE VIRGIN ISLANDS OF THE UNITED STATES ) DEPARTMENT OF PROPERTY AND PROCUREMENT ) INVITATION FOR BIDS ) Invitation No.: IFB021 VITT15(C) Date: August 5, 2015 Pursuant to Laws of the Government of the Virgin Islands sealed bids in set of five (5) copies for the work described herein and will be received until Tuesday, August 25, 2015 at 10:00 a.m. LOCATION OF BID OPENING: _ Department of Property and Procurement Division of Procurement Building #1 3" Floor, Room 316 Subbase, St. Thomas, VI And at the time publicly opened at 10:15 a.m. on Tuesday, August 25, 2015. Description of Work and Project Number: Qualified contractor(s) to furnish all labor, materials and equipment necessary for the Security Fencing Installation at Virgin Islands Territorial Emergency Management Agency (VITEMA) Facility, St. Thomas, Virgin Islands Pre Bid Conference: A Pre-Bid Conference will be held on Tuesday, August 18, 2015 at 1:00 o’clock p.m., at the Department of Property and Procurement, Building #1 3 Floor, Room 316 Subbase, St. Thomas, Virgin Islands Cost Per Set: $50.00 NON REFUNDABLE Information regarding bidding documents Bidding Documents include the Public Notice, this Invitation to Bid, Instruction to Bidders, Contractor’s Qualification Statement, the Contract, Performance and Payment Bonds, General Provisions, Special Provision, Supplemental Specifications, Plan and Specifications. All documents may be obtained from the Department of Property and Procurement. Form No. DPP-IFB-55-75 APPROVED Com, DPP October 30, 1974 REVISED: March 18, 2008 Each bid must be accompanied by a Bid Guarantee as provided for in Form No. P&P-ITB-CC-16-73 (Instruction to Bidders) which is hereby made a part of this Invitation and by this reference incorporated herein as fully and effectively as if set forth in detail. Bid Guarantee for Preferred Bidders will be a specified in 31 V.I.C. 236a (Act No. 2995 approved April 16, 1971) if Preferred Bidders Act applies. If Preferred Act does not apply, failure to provide a Five (5%) percent bond will render the bid unresponsive. It is the Bidder’s responsibility to determine if the Act Applies. The Bid Guarantee for bidders not claiming or having the status of a preferred bidder will be Five (5%) per cent of the bid price. Bid Guarantee will be in the form of a Bond (Corporate or Individual Surety), Money Order, Certified Check, Irrevocable Letter of Credit or Cash. No Bidder will be allowed to withdraw his bond within a period of thirty (30) calendar days following the date set for the opening thereof. Preferred Bidder: Any bidder claiming eligibility as a “preferred bidder” under the provision of the Preferred Bidder’s Act (31 VIC 236a — Act No. 2995, approved April 16, 1971) must request that his name be added to a preferred bidder’s list to be maintained by the Commissioner of Property and procurement. If a bidder has not previously filed a notarized Certificate wit the Commissioner of Property and Procurement, copies thereof may be obtained from the Department of Property and Procurement, Division of Procurement, Building No. 1, Submarine Base, Third Floor, St. Thomas, Virgin Islands and/or from 3274 Estate Richmond, Christiansted, St. Croix, Virgin Islands. Certifies must be fully completed, notarized and filed in the Division of Procurement before the day and hour set for bid opening. Contractor’s Qualification Statement Each bidder must submit with his bid an executed copy of Contractor’s Qualification Statement which is hereby made a part of this Invitation and by this reference incorporated herein as fully and effectively as if set forth in detail. BONDS: A Bid Bond, Performance Bond and Payment each are required as follows: Bid Bond: 5% of the Contract Performance Bond: 100% of the Contract Payment Bond: 100% of the Contract FORM No. DPP-BLSC-21-73 APPROVED: 3/26/73 COMM. OF PROP. & PROC. REVISED: 3/18/08 GOVERNMENT OF THE VIRGIN ISLANDS OF THE UNITED STATES 0 Department of Property and Procurement BID FOR UNIT PRICE CONSTRUCTION CONTRACT Place saccte ea ay ean atc Chance ees, INVITATION No. IFB021VITT15(C) Dates es i eee HE ee ea ES Proposal of (hereinafter called “Bidder”) a corporation*, partnership or joint venture organized and existing under the laws of the State of an individual doing business as To the Government of the Virgin Islands, Department of Property and Procurement (hereinafter called the “Government”). GENTLEMEN: The Bidder, in compliance with your invitation for bids for the construction of: PCCP Pee ee eee ee eee eee eee cee eee eee eee eee eee eee eee ore eee ee errr reer errr rer eer ee rere eer ee eee PPP PPPS eee eee ee ee eee eee ee eee eee ee eee eee eer rere rere rrce rece rr rrr rer rere rere eres CPPCC P eee eee eee eee eee ee eee eee eee eee eee rece cee ere Cee eee eee ree rer having examined the plans and specifications with related documents and the site of the proposed work, and being familiar with all of the conditions surrounding the construction of the proposed project including the availability of materials and labor, hereby proposes to furnish all labor, materials and supplies, and to construct the project in accordance with the Contract Documents, within the time set forth therein, and at the prices stated below. These prices are to cover all expenses incurred in performing the required under the Contract Documents, of which this proposal is a part. Bidder hereby agrees to commence work under this contract on or before a date to be specified in written ‘Notice to Proceed” by the Government and to fully complete the project the project within sixty (60) calendars days thereafter as stipulated in the specifications. Bidder further agrees to pay as liquidated damages, the sum of $100.00, as hereinafter provided in Paragraph 19 of the General Conditions. Bidder acknowledges receipt of the following addendum: BASE PROPOSAL: Bidder agrees to perform all of the work described in the specifications and shown on the plans for the Sum Of foc ssdcicucensvcnsnd des sera eens Uiasdavensucatas sovuskedinivnasnkenaeraee Ten ed Keiauweetecabecs bane fish yaiaaty Poutatnee mapa ts enn latest mates (BD oe ccececceeseceeesceeeesesescesreserssseeseesseeees (Amount shall be shown in both words and figures. In case of discrepancy, the amount shown in words will govern.) Bidder understands that the Government reserves the right to reject any or all bids and to waive any informalities in bidding. Insert corporation, partnership or individual as applicable. FORM No. DPP-BLSC-21-73 APPROVED: 3/26/73 COMM. OF PROP. & PROC, REVISED: 3/18/08 The Bidder agrees that this bid shall be good and may not be withdrawn for a period of 30 calendar days after the scheduled closing time for receiving bids. Upon receipt of written notice of the acceptance of this bid, Bidder will execute a formal contract within 10 calendar days and deliver a Surety Bond or Bonds as required by the Invitation to Bid. The Bidder agrees that if awarded a Contract hereunder he will, within such time as determined by the Contracting Officer, before or after the date of commencement of work, prepare and submit to the Contracting Officer for approval a practicable schedule, showing the order in which he proposes to carry on the work; the date on which he will start several salient features (including procurement of materials and equipment) and the contemplated dates for completing the same. The schedule shall be in the form of a progress chart of suitable scale to indicate appropriately the percentage of work scheduled for completion at any time. The Contractor shall enter on the chart the actual progress at the end of each week or at such intervals as directed by the Contracting Officer, and shall immediately deliver to the Contracting Officer three (3) copies thereof. If, in the opinion of the Contracting Officer, the Contractor falls behind the progress schedule, the Contractor shall take such steps as may be necessary to improve his progress and the Contracting Officer may, inter alia, require him to increase the number of shifts, and/ or overtime operations or days of work and to submit for approval such supplementary schedule or schedules in chart form as may be deemed necessary to demonstrate the manner in which the agreed rate of progress will be regained, all without additional cost to the Government. Failure of the Contractor to comply with the requirements of the Contracting Officer under the provisions thereof shall be grounds for determination by the Contracting Officer that the Contractor is not prosecuting the work with such diligence as will ensure completion within the time specified. Upon such determination the Contracting Officer may terminate the Contractor’s right to proceed with the work, or any separable part thereof, in accordance with the delays-damages article of the contract. The bid security attached in the sum: Of :< 2.255007 i ec he ees eke s een eed eee seen iatecrd caput Me tatime scion ats Cb natiradetondeeaenan vissesseesese) IS to become the property of the Government in the event the contract and bond are wee executed wathin he tue set forth, as liquidated damages for the delay and additional expense to the Government caused thereby. Respectfully submitted: (Signature) (SEAL - if bid is by a corporation] (Official Designation) (Business Address) ACCEPTANCE AND NOTIFICATION THE GOVERNMENT OF THE VIRGIN ISLANDS The above proposal by Bidder is hereby accepted and he is so notified. Dates ec ei aia see A eve Commissioner of Property and Procurement and Contracting Officer VIRGIN ISLANDS TERRITORIAL EMERGENCY MANAGEMENT AGENCY (VITEMA) SECURITY FENCE INSTALLATION PROJECT SCOPE OF WORK AND SPECIFICATIONS SCOPE OF WORK This Scope of Work is for the Virgin Islands Territorial Emergency Management Agency (VITEMA) Security Fence Installation at 8221 Nisky, St. Thomas, VI 00802. All work shall be done in accordance with the Plans, Manufactures Specifications, Bid Schedule and Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects (FP-03), the Virgin Island Building Codes and the direction of the Project Engineer in writing. I Prior to the commencement of Work by Contractor, contractor will have all applicable bonds, licenses, sureties and permits in place prior to the commencement of work. Contractor shall be exclusively responsible for the safety, security, and condition of all of materials and equipment and personal stored/working on the construction site, and no such stored or loose materials shall be deemed a part of the Project until after the same have been properly installed by the Contractor in the Project, accepted and paid for by the Contractor. Contractor shall exclusively bear the risk of loss of such stored materials prior to proper installation even if the stored material has been paid for by the contractor. Further, Contractor shall be responsible for any damages done to material, equipment or ‘property by its workforce, subcontractors, or vendors. Unless otherwise authorized in writing in advance by the Contractor, Contractor states that the Work performed under this Agreement will be performed by the Contractor and his regularly employed employees. Not later than the time of delivery of materials to the job site, Contractor shall provide all “materials safety data sheets” pertaining to materials being brought onto the site. Contractor further agrees that it shall comply with all local, federal laws, ordinances and regulations in connection with the Contractor's Work including, but -not limited to OSHA Standards, Rules and Regulations. During the term of this Agreement, Contractor shall pay particular attention to the daily clean up and removal of all trash and rubbish generated on the job site by the Contractor or its vendors. Contractor shall be responsible for the removal of all rubbish and trash it has generated, from its work area on a daily basis and place all such rubbish and trash in waste containers located throughout the Project. In the event Contractor fails to perform this daily cleaning and trash removal agreement, Contractor may assess a portion of the cost of daily clean up of the job site including, but not limited to, the cost of the maintenance of said trash and rubbish receptacles against the Contractor in the form of a negative change order after fair and prior notice has been given. Upon the completion of the Contractor's Work, and when practical, the Contractor shall furnish the User Agency with a warranty acceptable in all respects to the User Agency to repair and/or -replace at the Contractor's sole expense all defects in materials and labor in the Contractor's Work appearing or occurring within one (1) year after the issuance of the certificate of occupancy of the premises upon which Subcontractor's Work is performed. Additionally, in the event the manufacturer of any material supplied by the Contractor to the Project exceeds the term of the Subcontractor's letter of credit or warranty, The Contractor shall further assign and deliver to the User Agency said manufacturer's warranty. Performance of warranty repair work and replacement of materials for defects occurring within the warranty period shall be the Contractor's sole and exclusive Contractor Initials DPW Initials responsibility at the Contractor's sole and exclusive expense. 8. Any Work that is in addition to the work required by this Subcontract shall be construed as extra work ("EXTRA WORK"). Extra Work will be subject to prior written approval by the Department of Public Works and shall be granted or denied prior to the execution of any such Extra Work. Approved Extra Work shall be subject to the execution of a change order signed by an authorized representative of the Contractor and the Owner or Contractor which shall be executed prior to the furnishing of such materials or performance of such labor or both. Any Extra Work not so authorized in advance shall be performed or furnished at the sole expense of the Contractor, and neither the Contractor nor the Owner shall be liable or responsible to the Contractor for the payment of any such Extra Work. Extra work must be approved before it is done. 9. All materials supplied or used by the Contractor in the performance of its Work shall be as specified and approved by the Department of Public Works. Contractor shall submit all such materials to the Department of Public Works for approval prior to the installation thereof on the premises unless otherwise agreed or waived by the Department of Public Works in writing. All work and materials will be per the plans and specifications provided unless authorized in writing prior to starting the work. 10. If job is subject to inclement weather it is the responsibility of the Contractor to keep track of these days and present to the Department of Public Works on a weekly basis to compare against their daily log. Days that are in agreement will be placed in a change order format and will be presented with scheduled monthly payment. 11. The Contractor is contracted to provide complete construction, including code requirements, and workmanship of equal or better finishes based on the VI Building Code and to the intent of the contract documents. It is common and known that items of importance are sometimes overlooked in drawings and in specifications. If missing items would normally be included in a particular scope of work, or required for the completion of a particular trades work, then it is included in this contract and not an opportunity for change order. 12. Contractor agrees to perform all work in a good and workmanlike manner and in accordance with the highest standards of the industry in their trades, and as a minimum, the work shall be in accordance with all local, national codes, laws, ordinance and regulations, whichever governs, whether or not so indicated in the plans and specifications. It is the intent that the work be completed in all respects for the use intended as a part of this general scope. 13. Contractor agrees to furnish all labor, supervision, fasteners, tools, taxes, equipment, fuel fees, licenses, insurance and all other costs as required to perform all work covered in the construction scope of the applicable division that this Contractor represents itself as having expert knowledge in and regular engagement with. 14. Contractor shall call and cause all required inspections for his own work and convey all inspection results to the DPW Inspector/Engineer. If unsatisfactory results are discovered, this Contractor will immediately suspend its construction activities until such work is corrected and inspections are passed. Contractor Initials DPW Initials 15. 16. 17. 18. 19. 20. ad. 22. yx 24. 25. 26. 2). 28. Upon reward of this contract, Contractor shall perform due diligence and shall prepare all necessary basic diagrams or layouts outlining his/her concerns. If value engineering or alterations to the plans/specifications is involved, such shall be presented to the Department of Public Works prior to the execution of the contract. Contractor shall commence the work to be performed per the contract documents in accordance to the terms of this agreement commencing on the date specified and provided by the User Agency and shall complete all work by the finish date specified on the Construction Schedule or as adjusted from time to time by the Department of Public Works. Under NO CIRCUMSTANCES will there be additional money granted for extra work without previous written authorization and executed change order from the User Agency. Contractor shall be completely responsible and provide equipment for receiving, unloading, taking inventory, storing, protecting and signing for all materials installed under this agreement. This Contractor will verify all detail and dimensions for fit of work in all regards. Contractor acknowledges that he will provide the necessary manpower, required to maintain the project schedule in all phases of his work to include any required overtime. Hard Hats are a requirement of this contract. Provide Material Safety Data Sheets (MSDS) for all materials being provided or utilized under this Contract agreement. And its written OSHA policy and written Hazardous Materials Policy before work commences. Contractor will keep onsite material stockpiles and building workspace stockpiles to a minimum, organized and out of the way so as not to impede any other trades, and as directed by the Construction Manager. Contractor is responsible for loss, theft and damage of all materials installed or otherwise until such material has been installed, approved and paid for by Contractor. Contractor reserves the right, to supplement work after proper notification of non- performance has been given. Contractor will furnish the names of the Subcontractors it introduces to the project. Contractor will disclose the amounts of money owed to each subcontractor and submit proper lien waivers. Contractor shall make himself/herself available for either weekly or biweekly meetings (as mutually agreed upon with the Department of Public Works) to discuss project progress/concerns. Any problems deemed an emergency shall be IMMEDIATELY made known to the Department of Public Works. The undersigned Contractor shall furnish all labor, equipment, machinery, material and miscellaneous items for the completion of the Project as outlined in the Contact Drawings, Specifications and Bid Schedule. Contractor Initials DPW Initials Bid Schedule VITEMA Security Fence Installation St. Thomas, Virgin Islands The undersigned contractor proposes to furnish all labor, equipment, machinery, materials and contingencies for the completion of the VITEMA Security Fence lastallation at 822] Nisky as outlined on the contract specifications and Scope of Work. All works shall meet the conditions and regulations of the IBC, VI Building, and FP 03 Codes. No. DESCRIPTION UNITS QTY. UNIT PRICE UNIT PRICE IN WORDS TOTAL 1 Mobilization LS i Site Preparation - Clearing and Gmubbing, Grading and 2 miscellaneous disposals LS 1 within construction limits per Division 200 of FP 03. Install new 6 FT. PermaCoat PC-20 Black Chain Link Framework - Commercial Weight with 3 concrete footings per LF 470 manufacturers specifications VI building Code, the Plans and Specifications 32 31 13. Gate 4 ft. Pedestrian Installed TOTAL (NUMBERS): TOTAL (WORDS): CONTRACTOR'S NAME: CONTRACTOR'S SIGNATURE: GOVERNMENT OF THE VIRGIN ISLANDS OF THE UNITED STATES DEPARTMENT OF PUBLIC WORKS NW SECURITY FENG! RGTALLATION ON THE PROPERTY VIRGIN ISLANDS TERRITORIAL EMERGENCY eae MANAGEMENT AGENCY (VITEMA) SECURITY FENCE ‘gn ia AND LIGHTING INSTALLATION PROJECT ii = ge Virgin Islands Territorial Emergency ST. 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