C D M F E D E R A L P R O G R A M S C O R P O R A T I O N August 31, 1992 Mr. Peter Savoia Monitoring and Management Branch U.S. Environmental Protection Agency 2890 Voodbridge Avenue Edison, NJ 08837 Project: TES V, EP A Contract No. 68-W9-0002 Work Assignment: C02048 Site: Tutu Wellfield Subject: Submit tal of SAS client request Nos.1148 & 1049. Dear Peter: I am submitting for your review and approval two SAS Client requests for TPH and Methyl tertiary butyl ether(MTBE), n-propylbenzene and 1,2-dibromoe thane analysis of water samples to be collected at the Tutu Wellfield site. These SAS requests have been prepared based on previously approved SAS requests 1088 and 1089. Sampling is scheduled to occur during the week of September 28, 1992. I trust that these submit tals will meet with your approval. Please feel free to call me at (908)757-9500, if you have any comments. Sincerely, CDM Federal Programs Corporation Vasu Desikan CLP coordinator cc: Caroline Kwan EPANYC Sally Odland CDM Federal NYC Scott Graber CDM Federal NYC TUT OO6 174" 107-F Corporate Boulevard South Plainfield, NJ 07080 908 757-9500 *64881* 64881 SAS CLHWT RSQUEST FORM 1148 TUTU VBLLttBLD ST. THOMAS, U.S. VIRGIN ISUNDS BFA CONTRACT NO.« 68-W9-OOOZ 90BK ASSIGNMENT: C02048 Prepared Byt V*«u TUT OO6 1744 U.S. ENVIRONMENTAL PROTECTION AGENCY SAS No. CLP Sample Management Office 1148 300 North Lee Street, Suite 200 P.O. Box 818 Alexandria, Virginia 22314 Phone: 703/557-2490 - FTS/557-2490 SPECIAL ANALYTICAL SERVICES Client Request Regional Transmittal A. EPA Region/Client: Region II/CDM FPC - TES V B. RSCC Representative: Kathy Kinsella C. Telephone Number: (908) 549-3112 D. Date of Request: August 24, 1992 E. Site Name/ SS ID: Tutu Wellfield St. Thomas, U.S. Virgin Islands Cerclis No.: VID982272569 Please provide below a description of your request for Special Analytical Services under the Contract Laboratory Program. In order to most efficiently obtain laboratory capability for your request, please address the following considerations, if applicable. Incomplete or erroneous information may result in a delay in the processing of your request. Please continue response on additional sheets, or attach supplementary information as needed. 1. General description of analytical services requested: Analysis of aqueous samples for Total Petroleum Hydrocarbons (TPH). 2. Definition and number of work units involved (specify whether whole samples or fractions; Whether organics or inorganics; whether aqueous or soil and sediments and whether low, medium or high concentration): Five (5) low-concentration aqueous samples (including 1 Fieldblank) for TPH analysis. 3. Purpose of analysis (specify whether Superfund enforcement or remedial action, RCRA, NPDES, etc.): TES V Enforcement, RI/FS Compliance 4. Estimated Date(s) of collection: Samples are scheduled to be collected during the week of September 28, 1992. TUT 006 1745 5. Estimated date(s) and method of shipment: Samples will be shipped the day they are collected via Federal Express. The laboratory must refrigerate all samples at 4 degrees Celcius. The laboratory must have personnel available on Saturdays (except legal holidays) to receive, log in, and refrigerate samples. The laboratory shall have all applicable USDA permits including the USDA Compliance Agreement and the Application and Permit to Move Soil to allow entry of soil samples into the U.S. from the Virgin Islands. These permits shall be signed by the appropriate regulatory officials, and legible copies of these documents must be provided to CDMFPC prior to the initial sampling date. 6. Number of days analysis and data required after laboratory receipt of samples: Samples must be analyzed within 26 days of VTSR. The complete data package containing all the sample delivery group(s) (SDG's) associated with the case must be submitted as one data package in it entirety within 35 days of verified time of receipt of the last sample in this case. 7. Analytical protocol required (attached copy if other than a protocol currently used in this program): Aqueous samples must be prepared and analyzed as per MCAW 418.1 8. Special Technical instructions (if outside protocol requirements, specify compound names, GAS numbers, detection limits, etc.): The maximum number of samples in a sample delivery group is 20. Any modification of the required method must be approved by SMO, prior to samples analysis. An aqueous method blank must be prepared and analyzed along with each batch of water samples extracted by extracting 1 L of distilled, dibnized water along with the water samples. A method control sample (aqueous) must be prepared by spiking with an appropriate amount of TPH standard 1 L of distilled, dionized water, and then extracting this sample along with the water samples. 9. Analytical results required (if known, specify format for data sheets, QA/QC reports, Chain-Of-Custody documentation, etc.). If not completed, format of results will be left to program discretion. Submit all documentation including SAS packing lists, chain-of-custody forms, SAS client request form, copy of airbill(s), copies of analyst's logbooks (signed by analyst) with date and time of sample preparation and analysis, sample data sheets with date sampled, date sample TUT 006 1746 received, extraction and analysis dates, actual method used, data results, laboratory duplicate and method blank results, all instrument calibration results, calibration curves, QA/QC information, standards information, and all raw data( including all instrument printouts). List the instrumentation and the actual methods used for preparation and analysis. Note the EPA QC reference samples or identify equivalent reference samples or identify equivalent reference samples as to source and lot number. Documentation of "true" values and associated 95% confidence limits must be provided for any reference samples used. All results must be reported in mg/L. The complete EPA sample numbers as they appear on chain-of-custody and CLP paperwork, must be used in the raw data and on all data reporting forms. A written case narrative describing problems encountered in the receipt of samples or during preparation and analysis and the corrective actions taken must be provided( including telephone record logs. etc.). The entire data package must be paginated. 10. Other (use additional sheets or attach supplementary information, as needed): The laboratory must provide a detailed example calculation that clearly demonstrates the manner in which the initial and final result was derived. Where applicable, each component of the calculation must be explained (e.g., if the calculation includes a dilution factor, it must be clear where, why, and how each dilution occurred). The laboratory must supply any and all information required to produce during independent data review, all results reported by the laboratory. The laboratorys copy of the SAS request along with documentation of communications with SMO which resulted in the amendment of this SAS request must be included in the data package. 11. Name of sampling/shipping contact: Sally Odland or Vasu Desikan Phone: (212) 393-9634 or (908)-757-9500 12. Data Requirements Precision Desired Parameter Detection Limit +/-% or cone.) Total Petroleum Hydrocarbons (aqueous) 1 mg/L +/- 25% TUT 006 1747 13. QC Requirements Please refer to section 7, 8, 9 and 14 for additional instructions. Audits Required Frequency of Audits Limits (Percent, Cone.) Instrument calibration Lab Duplicate (A) Method Blank (A) Method Detection Limit Calibration Standard Mid Range Calibration Standard Method Control Sample Matrix Spike Sample Daily and consisting of at least 4 points. One per 20 samples One per 20 samples or less See Footnote B. See Footnote B. One per 20 samples or less One per 20 samples or less Correlation coefficient r >0.995 +/- 25% RPD less than MDL (less than the mg/L detection limit) 75% - 125% Recovery 80% - 120% Recovery 80% - 120% Recovery 75% - 125% Recovery (A) The laboratory duplicates, matrix spike and method blank samples are to be brought through the entire preparation and analytical procedure. (B) The method detection limit calibration standard and Mid Range Calibration Standards must be analyzed immediately following initial instrument calibration and subsequently following every 10 samples. Note: Because the entire sample will be consumed by this test, extra volume will be provided to the CLP laboratory performing the analysis and will be identified as extra volume for laboratory duplicate and matrix spike analysis. 14. Action required if limits are exceeded Failure to obtain method blank values less than the detection limit requires that all samples prepared with that method blank be reprepared with a new method blank and reanalyzed. All blank data are to be reported and the necessity for reanalysis must be included in the narrative summary. If duplicate results exceed control limits, reanalyze sample and duplicate. If reanalysis fails to produce results in control, contact RSCC. TUT OO6 1748 Failure to obtain recoveries of the midrange calibration verfication standard and/or method detection limit standard within the specified control limits, requires that analysis be terminated. The instrument must be recalibrated, the problem corrected and analysis of samples should be resumed only after the recoveries of the verification standards are within the specified control limits. Failure to obtain a correlation coefficient r>^ 0.995 during instrument calibration requires that a new set of calibration standards be prepared and the instrument be recalibrated with this new set of standards. If the correlation coefficient is still not r>^ 0.995 for instrument calibration, contact SMO. Please return this request to the Sample Management Office as soon as possible to expedite processing of your request for special analytical services. Should you have any questioons or need any assistance, please contact your Regional representative at the Sample Management Office. TUT OO6 1749 SAS CLIENT REQUEST FORM 1149 TUTU VBLLFIULD ST. THOMAS, O.S, VIIMJIH ISLANDS BPA CONTRACT NO. s 68-V9-0002 WORK ASSIGNMENT NO.: COZ048 Prepured Byt Dat«t k By* \A Dat«i Vasu TOTflL P.03 TOTflL P.03 TUT O06 .1750 U.S. ENVIRONMENTAL PROTECTION AGENCY SAS No. CLP Sample Management Office 300 North Lee Street, Suite 200 1149 P.O. Box 818 Alexandria, Virginia 22314 Phone: 703/557-2490 - FTS/557-2490 SPECIAL ANALYTICAL SERVICES Client Request Regional Transmittal A. EPA Region/Client: Region II/CDM FPC - TES V B. RSCC Representative: Kathy Kinsella C. Telephone Number: (908) 549-3112 D. Date of Request: August 24, 1992 E. Site Name/ SS ID: Tutu Wellfield St. Thomas, U.S. Virgin Islands Site No. 2PID Cerclis ID# VID982272569 Please provide below a description of your request for Special Analytical Services under the Contract Laboratory Program. In order to most efficiently obtain laboratory capability for your request, please address the following considerations, if applicable. Incomplete or erroneous information may result in a delay in the processing of your request. Please continue response on additional sheets, or attach supplementary information as needed. 1. General description of analytical services requested: Analysis of water samples samples for methyl tertiary butyl ether (MTBE), n-propylbenzene and 1,2-dibromoethane. 2. Definition and number of work units involved (specify whether whole samples or fractions; Whether organics or inorganics; whether aqueous or soil and sediments and whether low, medium or high concentration): Six (6) low-concentration low concentration water (including 1 fieldblank and 1 trip blank) samples for methyl tertiary butyl ether (MTBE), n-propylbenzene and 1,2-dibromoethane analysis. TUT OO6 1751 3. Purpose of analysis (specify whether Superfund enforcement or remedial action, RCRA, NPDES, etc.): TES V Enforcement, RI/FS Compliance 4. Estimated Date(s) of collection: The samples are scheduled to be collected during the week of September 28, 1992. 5. Estimated date(s) and method of shipment: Samples will be shipped the day they are collected via Federal Express All samples must be refrigerated at 4 degrees Celcius. The laboratory must have personnel available on Saturdays( except legal holidays) to receive, log in and refrigerate samples. The laboratory will be informed by 3 pm on Friday, if Saturday delivery is to be expected. The laboratory shall have all applicable USDA permits including the USDA Compliance Agreement and the Application and Permit to Move soil to allow entry of soil samples into the U.S. from the U.S. VIRGIN ISLANDS. These permits shall be signed by the approprite regulatory officials and legible copies of these documents must be provided to CDMFPC prior to the intial sampling date. 6. Number of days analysis and data required after laboratory receipt of samples: All samples must be analyzed within ten (10) days of verified time of sample receipt. A complete data package containing all the sample delivery groups(SDG's) associated with the case must be submitted in its entirety within thirty five(35) days of verified time of sample receipt of the last sample in the case. 7. Analytical protocol required (attached copy if other than a protocol currently used in this program): All samples must be prepared and analyzed per the protocols described in Section D, "Analytical Methods for Volatiles" of the current revision of the CLP RAS Statement of Work for Organics analysis OLM01.8, Rev.3/90. Any modifications of the specified procedures must be approved by SMO, prior to sample analysis. TUT 006 1752 8. Special Technical instructions (if outside protocol requirements, specify compound names, CAS numbers, detection limits, etc.): The maximum number of samples in a sample delivery group is 20. All calibration, QA/QC procedures, and analytical procedures as specified in the current revision of the CLP RAS Statement of Vork for Organics Analysis OLM01.8, Rev 3/90 must be performed. In addition to this the laboratory must: 1. Perform Method detection limit studies for the analytes of interest as described in 40 CFR Pt 136, App.B(attached). 2. The analytes of interest must be included in all calibration standards. 9. Analytical results required (if known, specify format for data sheets, QA/QC reports, Chain-Of-Custody documentation, etc.). If not completed, format of results will be left to program discretion. Submit all documentation including data sheets with data results, laboratory duplicate and method blank results, QA/QC information, raw data, calibration curves, SAS packing lists, chain-of-custody forms, SAS client request form, copy of airbill(s), sample tags, and all CLP deliverables required for the VGA fraction. The laboratory must submit all supporting documentation to demonstrate the performance of the MDL studies. The complete EPA sample numbers as they appear on chain-of-custody and CLP paperwork, must be used in the raw data and on all data reporting forms. The entire data package must be paginated. Results are to be reported on CLP data forms modified to include the analytes requested in Section 2 of this SAS Request. The laboratory must submit a lab generasted mass spectrum for all compounds detected above and below the detectionn limit stated in the method. A written case narrative describing problems encountered in the receipt of samples or during preparation and analysis and the corrective actions taken must be provided( including telephone record logs, etc.). The case narrative should explain any deviations and their effect on the final results. The data package must be equivalent to the CLP RAS data package as specified in the Statement of Vork for Organics analysis OLM01.8, Rev 3/90. TUT O06 1753 10. Other (use additional sheets or attach supplementary information, as needed): The laboratory must provide a detailed example calculation that clearly demonstrates the manner in vhich the initial and final result was derived. Where applicable, each component of the calculation must be explained (e.g., if the calculation includes a dilution factor, it must be clear where, why, and how each dilution occurred). The laboratory must supply any and all information required to produce during independent data review, all results reported by the laboratory. Submit sample preparation logs, the concentrations and amounts of standards added for all QC analyses. The laboratory's copy of the SAS request, along with documentation of any communications with SMO that resulted in the amendment of the SAS request must be included in the package. 11. Name of sampling/shipping contact: Sally Odland or Vasu Desikan Phone: (212) 393-9634 or (908)-757-9500 12. Data Requirements Parameter MTBE n-propylbenzene 1-2-dibromoethane Detection Limit 10 ug/L* 10 ug/L* 10 ug/L* Precision Desired +/-% or cone. +/- 25% +/- 25% +/- 25% * Although these detection limits have been specified, it is recognized that the laboratory will perform Method Detection Limit studies as specified in Section 8 of this SAS request. 13. QC Requirements All QC requirements are per the current revision of the CLP RAS SOW for Organics OLM01.8, Rev 3/90. MTBE, n-propylbenzene, and 1,2-dibromoethane standards must be added to all calibration standards. System Monitoring Compounds (SMCs) should be added to all samples, blanks, matrix spike, and matrix spike duplicate prior to purging. The SMCs are used to evaluate the purge efficiency. TUT 006 1754 14. Action required if limits are exceeded Follow all actions specified in the current revision of the CLP RAS Statement of Work for Organics analysis OLM01.8, Rev 3/90. Failure to obtain method blank values less than the detection limit requires that all samples prepared with that method blank be re-prepared and re-analyzed. All blank data are to be reported and the necessity for re-analysis must be included in the narrative summary. If the duplicate results exceed control limits, re-analyze the sample and the duplicate. If re-analysis fails to produce results in control, contact SMO. Please return this request to the Sample Management Office as soon as possible to expedite processing of your request for special analytical services. Should you have any questions or need any assistance, please contact your Regional representative at the Sample Management Office. TUT 006 1755 TUT 006 1756 Pt. 136, App. B APPENDIX B TO PART 136-DEFiNmoN AND PROCEDURE FOR THE DETERMI- NATION OF THE METHOD DETECTION LIMIT—REVISION 1.11 Definition The method detection limit (MDL) is de- fined as the minimum concentration of a substance that can be measured and report- ed with 99% confidence that the analyte concentration is greater than zero and is de- termined from analysis of a sample in a given matrix containing the analyte. Scope and Application This procedure is designed for applicabil- ity to a wide variety of sample types ranging from reagent (blank) water containing ana- lyte to wastewater containing analyte. The MDL for an analytical procedure may vary as a function of sample type. The procedure requires a complete, specific, and -well de- fined analytical method. It is essential that all sample processing steps of the analytical method be included in the determination of the method detection limit. The MDL obtained by this procedure is used to Judge the significance of a single measurement of a future sample. The MDL procedure was designed for ap- plicability to a broad variety of physical and chemical methods. To accomplish this, the procedure was made device- or instrument- independent. Procedure 1. Make an estimate of the detection limit using one of the following: _ (a) The concentration value that corre- sponds to an instrument signal/noise in the range of 2.5 to 5. (b) The concentration equivalent of three times the standard deviation of replicate in- strumental measurements of the analyte in reagent water. (c) That region of the standard curve where there is a significant change in sensi- tivity, l.e.. a break in the slope of the stand- ard curve. (d) Instrumental limitations. It is recognized that the experience of the analyst is important to this process. Howev- er, the analyst must include the above con- siderations in the initial estimate of the de- tection limit. 4. . . 2. Prepare reagent (blank) water that is as free of analyte as possible. Reagent or Inter- ference free water is defined as a water sample in which analyte and interferent concentrations are not detected at the method detection limit of each analyte of interest. Interferences are defined as sys- tematic errors in the measured analytical iire caused by 40 CFR Ch. I (7-1-91 Edition) the presence of Interfering species (interfer- ent). The interferent concentration is pre- supposed to be normally distributed in rep- resentative samples of a given matrix. 3. (a) If the MDL is to be determined in reagent (blank) water, prepare a laboratory standard (analyte in reagent water) at a concentration which is at least equal to or in the same concentration range as the esti- mated method detection limit. (Recommend between 1 and 5 times the estimated method detection limit.) Proceed to Step 4. (b) If the MDL is to be determined in an- other sample matrix, analyze the sample. If the measured level of the analyte is In the • recommended range of one to five times the estimated detection limit, proceed to Step 4. If the measured level of analyte is less than the estimated detection limit, add a known amount of analyte to bring the level of analyte between one and five times the estimated detection limit. If the measured level of analyte is greater than five times the estimated detection limit, there are two options. (1) Obtain another sample with a lower level of analyte in the same matrix if possi- ble.(2) The sample may be used as is for de- termining the method detection limit if the analyte level does not exceed 10 times the MDL of the analyte in reagent water. The variance of the analytical method changes as the analyte concentration increases from the MDL, hence the MDL determined under these circumstances may not truly reflect method variance at lower analyte concen- trations. 4. (a) Take a minimum of seven aliquots of the sample to be used to calculate the method detection limit and process each through the entire analytical method. Make all computations according to the defined method with final results in the method re- porting unite. If a blank measurement is re- quired to calculate the measured level of an- alyte, obtain a separate blank measurement for each sample aliquot analyzed. The aver- age blank measurement is subtracted from the respective sample measurements. (b) It may be economically and technically desirable to evaluate the estimated method detection limit before proceeding with 4a. This will: (1) Prevent repeating this entire procedure when the costs of analyses are high and (2) insure that the procedure is being conducted at the correct concentra- tion. It is quite possible that an Inflated MDL will be calculated from data obtained at many times the real MDL even though the level of analyte is less than five times the calculated method detection limit. To insure that the estimate of the method de- tection limit is a good estimate, it is neces- sary to determine that a lower concentra- tion of analyte will not result in a signifi- Environmental Protection Agency cantly lower method detection limit. Take two aliquots of the sample to be used to cal- culate the method detection limit and proc- ess each through the entire method, includ- ing blank measurements as described above in 4a. Evaluate these data: (1) If these measurements indicate the sample is in desirable range for determina- tion of the MDL. take five additional ali- quots and proceed. Use all seven measure- ments for calculation of the MDL. (2) If these measurements indicate the sample is not in correct range, reestimate the MDL, obtain new sample as in 3 and repeat either 4a or 4b. 5. Calculate the variance (S1) and stand- ard deviation (S) of the replicate'measure- ments, as follows: S' •/'] S=(S'>'" where: Xi; 1=1 to n, are the analytical results in the final method reporting units obtained from the n sample aliquots and £ refers to the sum of the X values from 1=1 to n. 6. (a) Compute the MDL as follows: MDL - t(. ,.,.. . o.«» (S) where: MDL = the method detection limit td.-i.i-. - .»> = the students' t value appro- priate for a 99% confidence level and a standard deviation estimate with n-I de- grees of freedom. See Table. S = standard deviation of the replicate analyses. (b) The 95% confidence interval estimates for the MDL derived in 6a are computed ac- cording to the following equations derived from percentiles of the chi square over de- grees of freedom distribution (xVdf ). LCL = 0.64 MDL UCL = 2.20 MDL where: LCL and UCL are the lower and upper 95% confidence limits respectively based on seven aliquots. 7. Optional iterative procedure to verify the reasonableness of the estimate of the MDL and subsequent MDL determinations. (a) If this is the initial attempt to com- pute MDL based on the estimate of MDL formulated in Step I, take the MDL as cal- culated in Step 6, spike the matrix at this calculated MDL and proceed through the procedure starting with Step 4. ' (b) If this is the second or later iteration 'of the MDL calculation, use S1 from the cur- rent MDL calculation and S1 from the previ- ous MDL calculation to compute the F- Pt. 136, App. B ratio. The P-ratio is calculated by substitut- ing the larger S2 into the numerator S*A apd the other into the denominator S',. The computed P-ratio is then compared with the F-ratio found in the table which is 3.05 as follows: if SVS2 B<3.05, then compute the pooled standard deviation by the following equation: 6S2t+6S2,1 V4 "IT- . if S2 A/S2 B>3.05, respike at the most recent calculated MDL and process the samples through the procedure starting with Step 4. If the most recent calculated MDL does not permit qualitative identi- fication when samples are spiked at that level, report the MDL as a concentration between the current and previous MDL which permits qualitative identification. (c) Use the S^.^ as calculated in 7b to compute the final MDL according to the fol- lowing equation: MDL= 2.681 (Spo,,,,,,) where 2.681 is equal to t