,.  Department of Property & Procurement 
Government of the United States Virgin Islands 

 
f 
3274 ESTATE RICHMOND, CHRISTIANSTED, U.S. VIRGIN ISLANDS 00820 
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8201 SUB BASE, SUITE 4, ST. THOMAS, U. S. VIRGIN ISLANDS 00802 
A"'TESB 
ST. CROIX MAIN OFFICE: 340.773.1561 I ST. THOMAS MAIN OFFICE: 340.774.0828 
ST. CROIX FAX: 340.773.0986 I ST. THOMAS FAX: 340.777.9587 
HTTP://DPP.VI.GOV 
AMENDMENT ONE (1) 
January 14, 2019 
TO: 
SUBJECT: 
INSERT: 
DELETE: 
IFB011DPWC19(C) Melvin Evans Highway (route 66) 
Pavement Rehabilitation and Safety Improvements 
Project VI-0066 (014) St. Croix, V.I. 
New Bid Schedule D-2 through D-6 and Pre-Bid 
Agenda; Questions & Answers 
Old Bid Schedule 
All other terms and conditions remain the same. 
A copy of this amendment must be returned with your bid

PRE-BID CONFERENCE



January 10, 2019

10:00. AM

VI-66(014)



Meivin Evans Highway Pavement



Rehabilitation and Safety improvements

Segment Number 3, St. Croix, from Williams



Agenda

Bid Opening Date:

Contract Time:

DBE Goal:

Project Management

& Inspection by:



DBE Program

Management:

Funding:



Office of Civil Rights:



Discussion Items:



Delight to West Airport Road



IFB-O11DPWCi9C



At 10:00 am on January 17, 2019



90 Calendar Days {Contract Book, D-1)



5 percent



DPW — Office of Highway Engineering



John Paul David P.E, Construction Program Managet

Bradford Marshall Jr, Project Engineer



Frederick Mohammed Jr, Materials Control/Construction

Inspector, Rishaun Burke Construction Inspector



Shelton Schulterbra ndt/Michael Fa rrington, DBE Program



Coordinator (both Absent)

100% Funded by Federal Highway Administration



Sharon Challenger-OJT Program (Present)



Bidders attention is directed to the following Sections: General Provisions (F1-F48),

Supplemental Specifications ($1 — S12), and Special Specifications (T1 -—124).-

Paragraph 40 {C) of the General Provisions of the contract which ‘references the 20%

of the liquidated damages specified in the table above should be deleted.



Paragraph 14 (a) page C-7 which reads “ in the event of tied bids..:.” Should be



deleted.



The successful bidder will be provided with a copy of the current Earth Change and

Building Permits issued by Department of Planning and Natural Resources (DPNR}.+

Due.to the nature of the types of operations involved in this contract, the

contractor’s. attention is required at all times to comply with the MUTCD and its

application in the enforcement of a strict speed limit regime within the construction

zone. The use of the appropriate signs, bartiers, flashers and enforcement is a

requirement in this contract under item 63501.



All milled. material is the property of DPW and must be stored at the DPW’s Anna’s

Hope Compound. Salvageable materials such as guardrails, posts and other

components must be neatly stored at the Anna’s Hope Compound.



Utility Agreements have not been executed with utility companies as no utilities

would be impacted by this project



Item 15201-Construction Su rvey and Stakeout- Bidders must pay attention to the full

‘scope of this item as per FP-14 and as amended by the Special Specifications. Survey

work must be undertaken by a professionally qualified land surveyor. In order to

properly execute this project, it is necessary that the.surveyor establish a centerline

profile of the existing roadway as the basis of construction to establish horizontal and.

vertical control for construction according to.the typical cross section details. The.

cross sections of the new asphalt surface are to be constructed as per the detail

sheets and should effectively tie in tothe existing dra inage structures-and cross

pipes.



Contractors must also pay attention to the survey details and requirements for

Modification of the roadway to facilitate drainage as illustrated in sheets number

C-24 to C-29. Note the benchmarks to be utilized for construction control and cycles

of asphalt milling that would be necessary to undertake the necessary work,



Attention is also drawn to items 1 through 8 Under Specification Item 152 (C)}

Material in FP-14.



Item 413-Asphalt Pavement Milling- Contractors are reminded of the requirements

of FP-14 paragraph 413.03 and in particular the requirements of 413.02 (4) The

requirements to contro! grade elevations by referencing from the existing

pavement by mearis ofa ski, matching shoe or independent grade control



Item 40301 - Hot Asphalt Concrete Pavement- Warm mix. Asphalt should be used in

all applications as part of the implementation of Every Day Count initiative (EDC). In

addition, safety edge should be used on paving machines so as to bring out the

desired effects. This is the second EDC initiative to be implemented in this project.

A brochure on warm mix has been included in the contract book. Further

information can be obtained from the materials control manager Mr. Frederick

Mohammed.



Information on the application of safety edge may be obtained at

https://www.youtube.com/watch PvewjqCLp_KqNg



A second brochure on this EDC initiative has been included in the contract book.



Specifications for WMA is also attached to the contract book.



Discussion Items.by Contracting Officer (Property anid Procu rement}:none



Questions / Comments / Clarifications: Mr. Schulterbrandt the DBE Program Coordinator

requested that contractors be reminded that all DBE forms BLCC as Well.as A585 must be

completed by al! contractors DBE and non DBE at the time of bid submittals. Failure to

comply with this directive will result in their bids being deemed non responsive.



Mr. Daniel Schierloh pointed out that since VI Paving Inc., has been contracted to do the

upgrade of the signal lights at the West airport Intersection, it follows that the last three.

items would become redundant. Consequently, the following items would be removed from

the originally issued bid schedule items: 63602-1000 Traffic Control and Lighting, 63602-6000

Video detection, 63613-0000 Signal Heads.



Some differences in the amounts were also noted in the bid schedule presented in the

contract plans and the schedule that is contained within the contract book. Therefore, the bid

schedule contained within the contract book shall govern save for the last three items

referenced above. The notes contained within sheet C2 in the contract drawings also shall

govern. The tabulations however should be ignored. Thus a new bid schedule will be issued

as Addendum 1 with the changes referenced above as well the inclusion of the following

items: 41101-1000 RS-1, Tack Coat 4000 GALS, 61711-0000 Guardrail terminal section-Median

impact Attenuator (1 To be installed at the Eastern Median of the West airport Intersection),

63406-0200 Permanent Pavement Markings Raised Pavement Markers (spaced at 40 ft)- 750

EA.



Note 6 Page C13- Disregard rounded W-Beam rail END Section may be used.



The meeting was adjourned until January 17, 2019 at 10:00 am.



Deadline for additional questions from Bidders is January 14, 2019 at noon



All other terms and conditions of this IFB remains the same

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