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Government of the United States Virgin Islands



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ST. CROIX MAIN OFFICE: 340.773.1561 | ST. THOMAS MAIN OFFICE: 340.774.0828



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ST. CROIX FAX: 340.773.0986 | ST. THOMAS FAX: 340.777.9587



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March 11, 2020



AMENDMENT #3 — RFP-011-T-2020 (P) - Cost Allocation Plan



DELETE



Proposal Due Date/Time



Friday, March 13, 2020 at 4:30 p.m. AST



INSERT



Revised Proposal Due Date/Time



Friday, March 20, 2020 at 4:30 p.m. AST



Questions and Answers



ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED



BIDDERS MUST ACKNOWLEDGE RECEIPT OF THIS AMENDMENT WITH THEIR BID



PROPOSAL

Amendment #1 RFP-011-T-2020 (P)

Page 2



Questions and Answers:



Please see the DHS responses in blue to questions submitted relative to RFP No. 011-T-2020 (P):



e Please provide the timeframe/due date for each of the deliverable items indicated in the RFP.

Response: _ The first 3 bulleted items should be completed approximately 90 days after the

Selected contractor has received all of the requisite documentation from DHS.

All of the other bulleted items take place over time, while the allocation plan

framework is approved by the federal approvers and should be in process for

about 8 months after the first 3 bulleted items are complete.



e ls there an existing cost allocation plan and methodology being utilized and if yes, is it

available for review.



Response: No, though theoretically the new GVI system “ECIVIS” has cost allocation

capability for the larger GVI. Title IV-E requires a separate one.



e ls there an existing indirect cost plan being utilized and if yes, is it available for review.

Response: _No, the GV! audits are not current. With permission from specific grantors some

programs are using indirect cost rates from 2019.



e The proposal indicates “develop and prepare detailed federal indirect cost allocation plans for

USVI in accordance with OMB Circular A-87”. Can clarification be received on whether the

plan is specific to the Department of Human Services or to all agencies in the Government of

the Virgin Islands.



Response: The cost allocation plan that is the subject of this RFP is specific to DHS.



e There are various places in the scope of services where “USVI” is indicated and not

Department of Health. Can clarification be received as to whether this should be interpreted

as Department of Health only.



Response: _ It should be interpreted as Department of HUMAN SERVICES only.