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UNITED ST/*TES DEPARTMENT OF LABOR 
BUREAU OF EMPLOYMENT SECURITY 
WASHINGTON, D. C. 
TITLE 20 «= EMPLOYEES' BENEFITS 
PART 609 «=| REGULATIONS TO IMPL'MENT TITLE xv 
OF THE SOCIAL SECURITY ACT, AS AMPNDED == 
RESPONSIBILITIES OF FEDERAL AGENCIES 
Pursuant to the avthority vested in me by Section 1509, 
title XV of the Social Security Act (P.L. 767, 83rd Congress, 68 
Stat, 1130), the following regulation relating to the responsi~ 
bilities of Federal agencies in the administration of title XV, 
is hereby prescribed: 
Sec. 
609.1 
Definitions 
609.2 
Information to Federal Employees 
609.3 
Findings by Federal Agencies 
609.) 
Additional Information to State Agencies or the Secretary 
609.5 
Allocation of Terminal Annual Leave Payment 
609.6 
Assignment of Federal Service and Federal Weges 
609.7 
Request for Adcitional Information, Correction and 
Reconsideration of Findings 
609.8 
Appeal by Federal Agency 
609.9 
Liaison 
AUTHORITY: 
Sections 609.1 to 609.9 issued under Section 
1509, Title 1V of the Social Security Act, as amended (P.L. 767, 
83rd Congress, 68 Stat. 1130). 
Interpret or apply Sections 1501 
thru 1505, 1507, and 1509, Title XV of the Social Security Act, 
as amended (P.L. 767, 83rd Congress, 63 Stat. 1130). 
Secticn 609.1 
Definitions. 
As used in these regulations, 
unless the context clearly indicates otherwise, 
(a) 
"Federal agency" means any department, agency, or 
governmental body of the United States (including any instrumentality 
wholly owned by the United States) employing persons in Federal 
service as defined in this section. 
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(o) 
"Federal employee" means an individual who hes performed 
Federal service, as defined in this section, 
(c) 
"Federal service’ means service performed after Decem-— 
ber 31, 1952, in the employ of the United States or any instrvmen- 
tality wholly owned by the United States, except that ule term 
shall not include service performed -~ 
(1) 
by an elective officer in the executive or legislative 
branch of the Government of the United States; 
(2) 
as a member of the Armed Forces of the United States; 
(3) 
by foreign service personnel for whom special separa- 
tion allowances are provided by the Foreign Service Act of 19))6 
(60 Stat. 999); 
(4) 
prior to January 1, 1955, for the Bonneville Power 
Administrator if such service constitutes employment under section 
3306 (c) of the Internal Revenne Code of 195h3 
(5) 
outside the United States by an individual who is not 
a citizen of the United States; for the purpose of this para- 
graph, the term United States means the States, Alaska, Hawaii, 
the District of Columbia, Puerto Rico, and the Virgin Islands; 
(6) 
by any individual as an employee who is excluded by 
Executive Order from the operation of the Civil Service Retirment 
Act of 1930 because he is paid on a contract or fee basis; 
(7) 
by any individual as an employee receiving nominal 
canpensation of $12 or less per annum: 
(8) 
ina hospital, home, or other institution of the 
United States by a patient or inmate thereof; 
(9) by any individu-l as an employee included under 
section 2 of the Act of August 4, 197 (releting to certain 
interns, student nurses, and other student enployees of hosptials 
of the Federal Government, 5 U.S.C. sec. 1052); 
(10) 
by any individual as an employee serving on a tempo- 
rary basis in case of fire, storm, earthquake, flood, or other 
similar emergency; 
(11) 
by any individual who is employed under a Federal 
relief program to relieve him from unemployment; 
(12) 
by any individual as a member of a State, county, 
or community committee under the Production and Marketing Adminis- 
tration or of any other board, council, committee, or other 
similar body, unless such board, council, committee or other body 
is composed exclusively of individuals otherwise in the full-time 
employ of the United States: 
or 
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(13) 
by an officer or a member of a crew on or in connec- 
tion with an American vessel: 
(a) owned by or bare~-koat 
chartered to the United States end (b) whose business is conducted 
by a general agent of the Secretary of Comrerce, if contributions 
on account of such service arb required to be made to an unemploy- 
ment fund under a State unemployment compensation law pursuant to 
section 3305 (g) of the Internal Revenue Code of 195k. 
(d) 
"Federal wages" means ell remuneration for Federal 
service, including cash allowances and remuneration in any medium 
other than cach. 
(e) 
"Official station" means the place designated on the 
Federal employee's notification of personnel action terminating 
his Federal service (Standard Form 50 or its equivalent) as 
his "headquarters" or "duty station" if it diffefs from "head- 
quarters," 
If the form of notification does not specify his 
"headquarters" or "duty station," his official station shall be 
the place of employment designated on such forme 
(f) 
"State agency" means any agency administering a State 
unemployment compensation or employment secuity law which has 
entered into en arreement with the Secretary under title XV of 
the Social Security Act, as Amended, and the agencies in Puerto 
Rico and the Virgin Islands to which the Secretary has delegated 
the authority to make determinations of entitlement under title XV. 
(gz) 
"Secretary" means the Secretary of Labor of the 
United States, 
(nh) 
"Title XV" means title XV of the Social Security Act, 
ag Amended, entitled "Unemployment Compensation for Federal 
Employees." 
Sention 609.2 Information 
to Federal Employees. 
Fach 
Federal agency shall: 
(a) 
Furnish information to its employees explaining their 
rights and responsibilities under title XV; 
(b) 
Complete Standard FormNo. 8 
, "Notice to Separated 
Federal Employee," in accordance with instructions thereon, and 
furnish a completed copy of such form to each of its employees at 
the time of his separation from Federal service, 
Section 609,3 
Findings by Federal Agency. 
(a) 
Upon 
receipt from a State agency or the Secretary of a "Request for 
Wage and Separation Information" (Form ES-931), the Federal agency 
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shall promptly make findings with respect to: 
(1) 
Whether the 
claimant has performed Federal service for that agency during his 
base; period specified on the Form ES-931, (2) The claimant's 
Federal wages for such base period, by auarters or weeks, as indi- 
cated, and (3) The reasons for the termimation of his Federal 
service. 
It shall thereupon complete all copies of the Form 
ES-931 received. 
If the documents necessary for the completion 
of the Form have been consigned to an agency record center or to 
the Federal Records Center in St. Louis, the Federal agency shall 
obtain the necessary information from the records center. 
Any 
records center shall give priority to such requests, 
(bo) 
Each Federal agency shall maintain such a control of 
the Forms ES-931 reneived by it that will enable it to ascertain 
at any time the number of such Forms that have not been returned 
to the reauesting State agency, or the Secretary, 
as the case may 
be, and the date of the receipt of such unreturned Forms by the 
Federal agency. 
(c) 
Within four working days of the Federal agency's 
receipt of Form ES-931, it shall complete and return the number 
of copies of the Form reouested to the State agency or to the 
Secretary, as the case may require. 
When the completed Form cannot 
be returned within such time, the Federal agency shall immediately 
inform the State agency or the Secretary, as the case may require, 
and shall include an estimate of the time by which the completed 
Form will be returned. 
(d) 
The findings of the Federal agency made pursuant to 
section 609.3 (a) of this regulation shall be final and conclusive, 
unless the claimant requests additional information with respect 
to, or reconsideration and correction of, such findings in accord- 
ance with sections 609.7 (a) and (b) of this regulation. 
(e) 
With the exception of the findings by a Federal agency 
specified in section 609.3 (a) of this regulation, 
a claimant's 
right to compensation under title XV will be determined by the 
State agency under the applicable provisions of the State unemploy- 
ment compensation law. 
Except for the findings by the Federal 
agency under section 609.3 (a) of this regulation, the determina~ 
tion by a State agency is subject to review in the same manner and 
to the same extent as other determinations of entitlement under 
the State unemployment compensation law, unless it is a determina- 
tion by the State agency of Puerto Rico or the Virgin Islands, in 
which event it is subject to review in accordanoe with the regula~ 
tions of the Secretary. 
Section 609, 
Additional Information 
to State agencies or 
the Secretary. 
Each Federal agency shall furnish 
to a State 
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agency or the Secretary, a6 the case may require, any additional 
information (which it is not otherwise prohibited from releasing 
by lew) that may be necessary for the administration of title xV. 
Section 609,5 
Allocation of Terminal Annual Leave Payment. 
The Federal agency shall 
allocate any 
lump-sum paymen 
for 
terminal 
Annual leave over the period for which it was paid. 
The Federal 
agency shall follow the procedures described in the Federal Per- 
sonnel Manual, Sections L 1-3 and L 1-18,02 for computing the 
terminal annual leave payment to ascertain the last day with 
respect to which such payment was made. 
Section 609,6 
Assignment of Federal Service and Federal 
Wages. 
(a) When the completed Form fe-931 has been returned to 
é 
State agency or Secretary, 
as the case may require, the 
claimant's Federal service and Federal. wages for the period shown 
on the Form shall be deemed to have been assigned within the mean- 
ing of Section 150) of title XV. 
Unless this assignment is in 
error the Federal wages and Federal service s0 assigned may not 
be reassigned to another States 
(bo) 
Tach Federsl agency shall maintain 
a control of 
assignments of Federal service and Federal wages. 
“hen an assign- 
ment is made the Federal agency shall indicate on the basic docu- 
ment on which it maintains a record of each employee's Federal 
wages (such as the "Individual Pay Card"), the fact that wages 
have been assigned, the period concerned, 
and the State to which 
assigned, 
Section 609.7 
Reauest for Additional Information, Correc- 
tion and Reconsideration 
of Findings. 
(a) Tf the notice of deter- 
“$iination of a claimant's entitlement to unemployment compensation 
under title XV does not contain sufficient information to enable 
the claimant to understand the basis for any of the findings made 
by the Federal agency pursuant to section 609.3 (a) of this regu- 
lation, he may, within the time specified in the State unemploy- 
ment compensation Jaw for appealing from a determination, file a 
notice of appeal in accordance with the reauirements of the 
applicable State unemployment compensation law and concurrently 
file a reauest for more specific information, through the State 
agency or the Secretary, 
as the case may recuire. 
Upon receipt 
of this request the Federal agency shall (except where it would 
be inconsistent with general policies followed in the case of 
separations for security reasons) furnish to the State ayency or 
the Secretary, as the case may recuire, such additional informa- 
tion as will enable the claimant to understand the basis for the. 
finding, 
The Federal agency shall submit such information in the 
number of copies requested by the State agency or the Secretary, 
as the case may bes 
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(b) 
Any claimant who wishes a Federal asency to reconsider 
and correct any of its findings made pursuant to section 609.3 
(a) of this regulation shall (1) file @ notice of appeal in 
accordance with the requirements of the applicable State unemploy- 
ment compensation law, and (2) file a written request for such 
reconsideration and correction, together with such information as 
supports his request, through the State agency or the Secretary, 
as the case may reauire, within the time specified in the unemploy- 
ment compensation law of the State for appealing from a determina- 
tion of entitlement to unemployment compensation; 
rovided, thet 
such period may be extended for good cause by the State agency or 
the Secretary, as the case may be, 
The Federal agency, immediately 
upon receipt of a claimant's written request for reconsideration 
and correction, shall consider the information supplied by the 
claimant end shell review its findings. 
The Federal agency shall 
promptly correct any errors or omissions that it may find, and 
shall affirm, modify, or reverse any or all of its findings as 
may be appropriate, 
It shall then forward the requested number 
of copies of its reconsidered findings to the State 
e gency or 
the Secretary, 
as the case may require. 
(c) 
If at any time within one year after the Federal agency 
returns a completed Form F5-931 to a State agency or the Secretary, 
as the case may be, the Federal agency ascertains thet any of its 
findings made pursuant to section 609.3 (a) of this regulation 
are in error, it shall promptly correct its error and forward its 
corrected findings to the State agency or the Secretary, as the 
case mey requires 
Section 609.8 
Appeal by Federal Agency. 
If the terminating 
Federal agency believes that a State agency's determination award~ 
ing or denying unemployment compensation to a claimant under title 
XV is incorrect, it mey, unless otherwise prohibited by law, appeal 
from such determination in the same manner and to the same extent 
as other employers may appeal under the State unemployment compen- 
sation law, or if the determination is by the State agency of 
Puerto Rico or the Virgin Islands, the terminating Federal agency 
may appeal in accordance with regulations of the Secretary; in no 
event, however, may the terminating Federal agency appeal from the 
findings of another Federal agency made pursuant to section 609.3 
(a) of this regulation. 
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one of its officials to be its liaison with the Secretary. 
Effective Date. 
These regulations shall take effect on 
January 
1, 1955. 
Signed at Washington, 
D. C. 
this 29th day of October, 1954 
Secretary of Labor 
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