GOVERNMENT OF

THE VIRGIN ISLANDS OF THE UNITED STATES



re | eee



DEPARTMENT OF PROPERTY AND PROCUREMENT



SUPPLY CONTRACT



No. SO36VINGCI9 (BT'TR)



for the Trash Management Services for the St. Croix Military Facilities, U.S.V.1. by and between the



Government of the Virgin Islands, hereinafter called the “GOVERNMENT”, and BATES TRUCKING

AND TRASH REMOVAL, INC, (an individual[ |), (a partnership| ]), Goint venture] ]).(a corporation



| X ]), (incorporated in the state of [ X ]) (Territory of St. Croix, United States Virgin Islands), doing



business as Bates Trucking and Trash Removal, Inc. whose address is P.O. Box 834, Kingshill, St.



Croix, VI_00841 hereinafter called the “CONTRACTOR”, Witnesseth:



For, and in consideration of the acceptance of the Contractor’s proposal, under Invitation for Bids

No. IFBO31VNGC19 (S) opened on August 9, 2019 and the award of this contract to the Contractor,

notification hereof having been made to the Contractor on September 9, 2019, and, in further

consideration of the covenants and agreements of the parties herein contained, to be well and truly

observed and faithfully kept by them, and cach of them, it is mutually agreed between the parties as

follows:



SECTION |. That for and in consideration of the price or prices and agreement in this proposal

hereto attached and made a part of this Contract, the said Contractor agrees to furnish and deliver any or

all of the commodities described in the said Invitation for Bids No. IFBO31VNGC19 (S)) and the Scope

of Work (Addendum 1) at the price or prices stated therein and in strict accordance with the conditions of

said accepted proposal. The Advertisement, Invitation for Bids. General Provisions (Addendum 1),

Termination of Contracts (Addendum III). any Supplemental Provisions and Specifications and the

Purchase Order, including any change thereof, are all part and parcel of this Contract and are by this

reference, incorporated in this Contract as fully and effectively as if set forth in detail herein.



SECTION 2. The Government, for and in consideration of the full and true performance of the

work by the Contractor, agrees to pay the price or prices set forth in the attached Invitation for Bids and

the line items as indicated in Addendum I, in lawful money of the United States, and the payment shall be

made at the time and in the manner set forth in the Invitation for Bids and the General Provisions,



SECTION 3. This Contract shall commence on September 25, 2019 and shall terminate on

September 24, 2020. unless mutually extended or terminated by the parties. The services under this

contract shall be for a period of One (1) year with a renewal option for a period of One (1) year. No

alterations or variations of the terms of the proposal shall be valid or binding upon the Government unless

made in writing and approved by the Government.



SO36VINGC19 (BTTR) | initiekg

SECTION 4. This Contract will remain in force for the full period specitied and. services of

termination shall-be satisfactorily delivered and accepted and/or until all ternis and conditions have been

met, unless:



(a) terminated prior to expiration by satisfactory delivery against orders of entire-quantities

contracted for; o .



(b) extended upon written authorization of the Government and accepted by the Contractor,

to permit ordering 6f unordered balances or additional quantities at contract price or

prices and in accordance. with the contract terms.



SECTION 5. Failure of the Contractor to deliver within the time specified, or within a

reasonable time as interpreted by the. Government, or failure to make replacement of rejected

commodities when-so requested, immediately or as directed by the Government, will constitute authority

for the Government to purchase in the open market to replace the.commoditics rejected or not delivered.

The Government reserves: the right to authorize immediate purchases in the open market against

rejections. on this contract when necessary, On all such purchases. the Conte aclor agrees promptly lo.

reimburse the Government for excess costs occasioned by such purchases. Such purchases will be

deducted. from contract quantities. However, should public necessity demand it, the Government

reserves the right to use or consume commodities delivered which are substandard in. quality, subject to:

an adjustinent in price to be determined by the Government.



SECHON 6. By execution of this contract, the. Contractor certifies that it is eligible to receive

contracts awarded using federally appropriated. funds and that it has net been suspended or debarred

from entering into contracts with any federal agency, The Contractor shall include this:provision ineach

of its. subcontracts hereunder and shall furnish-its-subcontractors with the current “LIST OF PARTIES

EXCLUDED FROM FEDERAL PROCUREMENT OR NON PROCUREMENT.” In the event the

Contractor or any subcontractor misrepresents its eligibility to receive contract awards using federal

funds, the Contractor or subcontractor agrees that it shall not be entitled to payment for any work

performed under'this contract or any subcontract and that the Contractor or subcontractor shal! promptly

reimburse the Government of the Virgin [stands for any progress:payments heretofore made.



SECTION 7: Contractor warrarits that it shalt not, with respect to this Contract, make:or present

any claim upon or against the Government of the Virgin Islands, ‘or any officer. department, board,

commission, of other agency thereof, Knowing such claim to be faise, fictitious, or fraudulent.

Contractor acknowledges that making. such a false, fictitious, or fraudulent claim is an. offense under

Virgin Islands law.



SECTION 8. Contractor acknowledges that this Contract is funded; in whole or im part, by

federal funds. Contractor warrants that jt shall not, with respect to this Contract, make or present any



claim Knowing such claim to be: false, fictitious, or fraudulent. Contractor acknowledges that making

such a false, fictitious, of fraudulent claim is 4 federal offense.



S036VINGC19 (BTTR). 2 Initiale J

This Contract shall become effective immediately upon and as of the day of signature by the



Parties hereto.



IN WITNESS WHEREOF, the parties to these presents have executed this CONTRACT in



eleven (11) counterparts, each of which shall be deemed an original, in the year and day mentioned in



the first paragraph.



Witnesses:



NT OF THE VIRGIN ISLANDS



as



d



ee ee



By



Anthony



: Thom as



> CLrraa— if



Date



‘a 4



Commissioner



fluo sees



Department of Property and Procurement



Witnesses:



NTRACTOR



Ti



-——



Tad



Pe ee a a ae ee eo ee ee



By



es A, Bates



ate



resident



an



Bates Trucking & Trash Removal, Inc.



(Corporate seal, if Contractor is a corporation)



SO36VINGC19 (BTTR)



Initiale JB

ADDENDUM!



SCOPE OF WORK



The Virgin islands National Guard has a requirement for trash/salid waste: collection: ‘services far.its St.

Croix facilities. This Statement of Wark (SOW) describes the minimum acceptable standards for

trashisalid waste-collectian and disposal services for the following facilities:



« Army Aviation Operating Facility, Estate Mannings Bay, Kingshill, Vi 00850

« Sprat Hall Facility, Estate Sprat. Hall, Frederiksted, Vi 00840

« “Estate Bethlehem Military.Compound, 10A & 18 Estate Bethlehem,. Kingshill, VI 00850



** Four Callection Stations



SECTION 1 GENERAL:



1.1 SCOPE OF WORK. The contractor shall provide all-personnel, equipment, tools, materials,

supervision and other items necessary to‘perform trash/solld waste collection and disposal services as



defined in this SOW for ali St. Croix facilities as listed above: The contractor shali perform to the’

Standards in. this-contract,



4.2 QUALITY CONTROL: The contractor shall establish.and maintain a. complete quality control program

for the performance requirements of this contract.



SECTION 2 TECHNICAL DEFINITIONS PEGULIAR TO THIS SOW:



2.1 Bulk Container. .A large container that can either be pulled-or lifted mechanically inta.a service

vehicle.



2.2 Collection Station: The locations designated during: sité visi where refuse may be‘aSsembled- and

stored in bins for collection.



2.3 Coliection Frequency. The umber af times callection is provided ina given period.



2.4 Trash Collection Containers. Bins which can be secessed easily and muitiplé bins which are handled

by mechanical, truck-mounted hoists..



2:6 Trash. Includes all garbage, debris, .rubbist, and other similar waste mateftial intended for disposal.

Not included are explosives and incendiary waste, hazardous and universal waste and contaminated

waste from medical and radiological processes.



2.6 Trash Callection. A system of transporting trash from collection stations to points:of dispasal.

2.7 Sanitary Landfill, A site where trash is dispased using-an engineered ‘method in a. manner that

protests the environment by Spreading the waste tn thin layers, compacting it to the smaltest practicat

volume, and covering It with-sail by the end of each working day. These procedures must méet the

conditions of the Virgin (stands Waste Management Authority.



SECTION 3 CONTRACTOR FURNISHED ITEMS AND SERVICES:



3.1 GENERAL. The contractor-shail furnish all equipment and labor required to. perfoimi this statement of

work.



Page L.of4



$036VINGC19 (BTTR) Init JO-

3.2 MINIMUM QUALITY STANDARDS. All trash/solid waste:collection vehicles shall be specifically

designed for that purpose.



‘3:3 Vehicles. The contractor shall provide.all the vehicles necessary. to fuffill the requirements of this

cantract.



3.3.4 All vehicles must be in operable condition and. meet local requirements.



3.3.2 Vehicles shall present a neat. appearance and have the contractor's name affixed thereon for easy

‘identification.



3:3. All vehicles shall be operated in. accordance with facility traffic regulations,

3.4 Containers: The contractor stall provide bulk containers that meet the following requirements:

3.4.1.All bulk containers shal! be leak-proof'and in goad condition.



3.4.2.All bulk containers ‘shall be clearly marked, warning personnel to stay clear of the container when

‘emptying and not to park vehicles within a specified distance.



3.4.3.All buik contaifers mounted on wheels must havea positive braking/locking device to prevent

Inadvertent movement.



3.4.4 Missing or deteriorated containers will be replaced or repaired by the contractor atno additional cost



to the goverhment.

3.4.5 All containérs must be-covered:and have locking mechanism,



SECTION 4 SPECIFIC TASKS:



4.1 COLLECTION REQUIREMENTS. The’contractor shall provide 'the:services of refuse collection and:

disposal as.described below.



4.2 The contractor shall place the following sized containers’and collect the-trash accord ing fo the

following schedule:



¢ Army Aviation Operating Facility: one-(1)'6-yard container-- once biweekly every other

Tuesday*



*  Sprat Hail Facility: one (1) 6-yard container-- once per week avery Tuesday*



* Bethlehem Compound: four (4) 6-yard containers - twice per weak.on Monday &

Thursday”

*Special collection requirements will be requested by separate quotation, when needed.



* The contractor will be notified when to initially place the bins, Orice-the initial placement.

of the bins has taken place, then the regular schedule for pick-up will commence.



4.3 The contractor shatt establish rautes so as to.gain access to.thée compound/facility through the main

gate and collectian operations. shall be made between the hours of 6:00 a.m, and.5:00 p.m. Collection

operations outside established tours will require prior approval of the Construction & Facilities

Management Office. )



4.4 Points of Collection.



4.4.1 The.paints of collection for pickup of trashisolid waste by the contractor shall be restricted only to

the designated points. af callection for each respective facility



Page.2 of 4



SO36VINGCI9 (BTTR) Initial: CR

4.4.2 The.gavernment reserves tte right to. change the capacity requirements. at.any collection station as.

loang-as it dees nat increase the overall cubic yard capacity réquirement-of this Specification:



4,5 Frequency of Collection, The contractor stiail pick.up refuse bulk containers according to the

schedule listed in Section: 4,2



4,6 Pasition of Containers.



4.6.1 The contractor shall position the containers at collection stations to best aid the user in:disposing of

tefuse; The contractor shall also position to minimize interference with adjacent parking lots, roadways,

“overhead utilities, and other potential obstructions.



4.6.2 When more than one cantainer is positioned at. one collection station, the contractor shall place the

containers as close together as feasible for user convenience.



4:6,3 The contractor shail return bins to-their proper’station in an uptight position with the ids securely in

place,



4.6.4 The contractor shall furnish replacement:cantainets for all containers removed for cleaning,

maintenance, or repair to ensure that collection stations have adequate réfuse containers,



4.7 Spillage. The contractor.shall pick up-all spillage around bulk containers within a 10-foot radius, The

sontractor shall clean.and.disinfect the area within that 10-foot radius.



4,8 Special Refuse Collection, In addition to.the regular scheduled refuse. collections, the contractor shall

be requited to make speciat collections within 24 hours of notification.by the Ganstruction & Facilities

Management Office (CFMOQ).



4.9 Inclement Weather Schedule. The contractor shall collect refuse during inclement weather except in

cases of unduly severe weather and’as authorized by the CFMO, Make-up collections shail be performed

24 hours after the severe weather has terminated. Jf all make-up collections cannot be:made:in 24.hours,

the contractar shall submit a revised schedule to the GEMO for approval:



4.10 Off-Site Disposal. The contractor shall dispose of all refuse at the local landfill, Disposal shall be

according to existing local regulations. The contractar shall be.responsibie for all arrangements

associated with the use of the local landfill.



SECTION 5 TERMS:



5.4. This contract will be in effect for an initial period of twelve (12) montis. Upon agreement of the

parties, the: contract may be extended. for an’ add itional optional 12-month period. ~



5.2 The. contractor shal} obtain the signature of the facility representative upon delivery of the bins. The

receipt shall be submitted with each invoice.



5.3 The contractor-shail submit an invoice at the end of each month. Invoices and supporting documents



shai) be submitted to: otag-info@otag vi gov.



5.3.1 The-invoices shall be itemized. with the names and amounts. for each facility.

5.4 The conttactor shall provide a monthly rate for each facility — Army Aviation, Sprat Hall-and



Bethlehem Compound. The Bethlehem Compound will be further broken down. as RT, USPFO, JFHQ

and 104". TC,



Page '3.of4



me

SO36VINGC19 (BTTR) tniviatse/ (—

SEGTION 6 SECURITY



6:1 The contractor and its employees shall be: subject to and shall at all times conforin with any and all

rules, regulations, policies and- procedures pertaining ta security at the above listed facilities. Any:

Violations or disregard. for the rules, regulations and. policies: may be cause for immediate termination of

the contractor.



6.2 The contractor's employees shall at ail times produce and display picture identification identifying the

individual as an employee of the contractor.



SECTION 7 SAFETY



Safety requirements shall bein accordance with all fed eral and territotial laws and codes. The current

Department of Labor safety and health regulations will govern the overall job. safety program. The

guidance from current:version of the USACE EN 385-1-1 is also acceptable for the overall job safety

pragram.



SECTION 8 ENVIRONMENTAL.



8.1 The Virgin Islands National Guard (VING) has-instituted an enivifonmental Management System.

(eMS) Policy. its aim is to implement and communicate long-term goals fa renvironmental protection,

improvementand stewardship. This will be.achieved through continuous monitoring, assessing,



reviewing and approving. our envitanmental objectives and targets:



8.2 All personnel — military, civilian workers, contractors and visitors — daing business with VING must

conform to the eMS protocals in and around VING facilities and training areas. Ernbodied in.the

Adjutant General's eMS Policy is the tequirement to adhere to.and comply with all Environmental,

‘Federal, Yerritorial, Department of Defense and VING laws, rules, regulations arid policies.



END: OF SECTION



Page 4 of 4



S036VINGC19 (BTTR) Initigh oI