Paintbrush Picture PBrush PBrush 0 0 60 64 Show & Tell Charles V. Balch. F96.1 With modern software, great electronic presentations are almost easy. This handout shows you how to use PowerPoint and discusses various presentation concerns. Now if content were as easy as the graphics... Using PowerPoint The presentation software of choice at UVI is Microsoft PowerPoint. In addition to being a great stand-alone product, PowerPoint works well with the rest of Microsoft office. Starting up: The easiest way to begin a presentation is to start the AutoContent Wizard and carefully enter/select the appropriate information. PowerPoint starts in the presentation Outline View. If you used the Wizard mentioned above, the displayed outline is a professionally developed guide for the selected topic area. Replace the text with your own thoughts in the suggested areas. Add new areas or erase unwanted areas by following the usual word processing process (I.E. press enter at the end of a line. In the Outline View, each numbered area with a represents a new slide (the second icon indicates that the slide has a graphic). The top line is the slide title and following lines are individual items on the slide. The lines follow an outline format and, using the arrow keys to the left of the screen, can be promoted and demoted as needed.. (You can also promote and demote from the slide view. Arrows are on the top.) Review your slide show by selecting, Slide Show from the View Menu. New slides are presented and builds are initiated with a left mouse click. Stop the show with the ESC key. Select the Slide Sorter view from the View Menu to rearrange slides and adjust flow. There are two types of flow. Transition controls changes from slide to slide. Press the transition button to sample transitions. Build controls how lines are added to you slides. You can select one slide or multiple slides in this view. To select multiple continuous slides, click and drag across them. Use shift-clicks to select discontinuous slides. There are two places to add or change the format of slide backgrounds, pictures and text. Select Slide from the View menu to change individual slides and select Master/Slide Master from the View menu to change the appearance of all slides. Change backgrounds by using Look Wizard found under the Format menu or pressing the speed bar button. Insert pictures from the Insert menu. Change the bullets on text with the Bullet option under the Format menu. Finishing Up: Don’t forget to save your work! There is a public domain application called PowerPoint Viewer that allows presentations on computers that are not equipped with PowerPoint. Presentation Considerations: Simplify. Fonts. One or two fonts is enough. Make sure that there is good contrast between you letters and their background. Minimum text size for any text (including charts) is 24 points. Larger is better. Consider 44 points for slide titles and 32 for primary content lines. Consider replacing standard bullets with appropriate Windings. Light colors appear to project forward off dark backgrounds; text in light colors should be larger and reserved for important messages. Use word art. Graphics should be uncluttered and meaningful. They should not interfere with reading of text. When in doubt, remove it. Consider changing background colors to signify a new content subarea. Use this sparingly. It is very effective to build images to build ideas. It’s OK for text to overlap a picture. Use arrows to indicate areas of special interest. Charts should be as large as possible. Media. Make sure that your presentation will look good on the projection system it will be viewed with. I.E. what looks good on your screen may be unviewable on an LCD plate. Content. A presentation is supposed to focus the audience’s thoughts on the flow of your presentation. Slide Transitions and Screen Builds should be consistent and meaningful. Say what your going to say, say it, then say what you said. Consider replicating slides for effect. I.E. after building body text of a slide point by point, show a slide with all the points for review. Keep lines simple. Don’t display every word that you intend to say. A message should not be more than about eight words or more than one line long. When the audience reads they are not listening to you. If you want to present longer information, consider handouts. Check your spelling and grammar. Capitalization, size and punctuation should be consistent. Avoid text only slides if possible. Consider a unifying element such as a small logo that appears on every slide. It is OK to remove the element to make a special point. Finish with an action statement telling your audience what to next. 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