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GOVERNMENT OF
THE VIRGIN ISLANDs OF THE UNITED STATES
-0
DEPARTMENT OF PROPERTY AND PROCUREMENT
day of
to
Provide Janitorial Services at various locations for the Virgin Islands Department of
Education(CharlotteAmalieHigh School, JaneTuitt Elementary School, and Julius
Sprauve Elementary School) in the St. Thomas/ St. John District by and between the
Government of the Virgin Islands, hereinafter called the "GOVERNMENT", and Jaydee's
Building Maintenance & Sales, LLC, whose address isP.O.Box600202St.Thomas,VI00801
hereinafter called the "CONTRACTOR",
*
SUPPLY CONTRACT
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This AGREEMENT, made this 
******************a****** 
2
WITNESSETH:
For, and in consideration of the acceptance of the Contractor's proposal, under the
Request for Quote No. RFQ-001-T-2020 (Q) opened on October 16, 2020 and the award of this
contract to the Contractor, notification hereof having been made to the Contractor on December
16, 2020, and, in further consideration of the covenants and agreements of the Parties herein
contained, to be well and truly observed and faithfully kept by them, and each of them, it is
mutually agreed between the Parties as follows:
SECTION 1.
That for and in consideration of the price or prices and agreement in this
bid hereto attached and made a part of this Contract, the said Contractor agrees to furnish and
deliver all of the services described in the said Request for Quote No. RFQ-001-T-2020 (Q) and
the Scope of Work (Addendum I) at the price or prices stated therein and in strict accordance
with the conditions of said accepted proposal. The Advertisement, Request for Quote, Scope of
Work (Addendum 1), Compensation (Addendum I), General Provisions (Addendum I),
and
Termination of Contracts (Addendum IV), any Supplemental Provisions and Specifications and
the Purchase Order, including any change thereof, are all part and parcel of this Contract and are
by this reference, incorporated in this Contract as fully and effectively as if set forth in detail
herein.
SECTION 2.
The Government, for and in consideration of the full and true performance
of the work by the Contractor, agrees to pay the price or prices set forth in the attached Request
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for Quote and the line items as indicated in Addendum I (Scope of Work) and Addendum II
(Compensation), in lawful money of the United States, and the payment shall be made at the time
and in the manner set forth in the Request for Quote, and Addendum II (Compensation).
SECTION 3.
This Contract shall commenceuponexecutionbytheCommissioner of
theDepartmentofPropertyand Procurement and shall terminate one(1)vearthereafter,
unless mutually extended or terminated by the parties. The services under this contract shall be
for a period ofone(1)vear with a renewal option for a period ofone(1)year. No alterations or
variations of the terms of the proposal shall be valid or binding upon the Government unless
made in writing and approved by the Government.
SECTION 4.
This Contract will remain in force for the full period specified and until all services
ordered before the date of termination shall be satisfactorily performed and accepted and/or until all terms and
conditions have been met, unless:
terminated prior
to expiration by satisfactory delivery against orders of entire quantities
(a)
contracted for; or
extended upon written authorization of the Government and accepted by the Contractor, to
permit ordering of unordered balances or additional quantities at contract price or prices and in
b)
accordance with the contract terms.
SECTION5.
Failureofthe Contractor to deliver within the time specified, or within a reasonable time
as interpreted by the Government, or failure to make replacement of rejected commodities when so requested,
immediately or as directed by the Government, will constitute authority for the Government to purchase in the
open market to replace the commodities rejected or not delivered.
The Government reserves the right to
authorize immediate purchases in the open market against rejections on this contract when necessary.
On all
such purchases, the Contractor agrees promptly to reimburse the Government for excess costs occasioned by
such purchases.
Such purchases will be deducted from contract quantities. However, should public necessity
demand it, the Government reserves the right to use or consume commodities delivered which are substandard
in quality, subject to an adjustment in price to be determined by the Government.
SECTION 6.
By execution of this contract, the Contractor certifies that it is eligible to receive
contracts awarded using federally appropriated funds and that it has not been suspended or debarred from
entering into contracts with any federal agency.
The Contractor shall include this provision in each of its
subcontracts hereunder and shall furnish its subcontractors with the current "LIST OF PARTIES EXCLUDED
FROM FEDERAL PROCUREMENT OR NON-PROCUREMENT."
In the event the Contractor or any
subcontractor misrepresents its eligibility to receive contract awards using federal funds, the Contractor or
subcontractor agrees that it shall not be entitled to payment for any work performed under this contract or any
subcontract and that the Contractor or subcontractor shall promptly reimburse the Government of the Virgin
Islands for any progress payments heretofore made.
SECTION 7.
Contractor warrants that it shall not, with respect to this Contract, make or present any
claim upon or against the Government of the Virgin Islands, or any officer, department, board, commission, or
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other agency thereof, knowing such claim to be false, fictitious, or fraudulent.
Contractor acknowledges that
making such a false, fictitious, or fraudulent claim is an offense under Virgin Islands law.
SECTION 8.
Contractor acknowledges that this Contract is funded, in whole or in part, by federal
funds.
Contractor warrants that it shall not, with respect to this Contract, make or present any claim knowing
such claim to be false, fictitious, or fraudulent. Contractor acknowledges that making such a false, fictitious, or
fraudulent claim is a federal offense.
SECTION9.
The Contractor shall only perform services in accordance with the schedule outlined in
SECTION 10. This Contract is subject to the appropriation and availability of funds and to the approval
SECTION 11. The following insurance coverages
are required by Contract
and Contractor shall
Addendum I (Scope of Work) attached hereto and made a part hereof.
of the Commissioner of the Department of Property and Procurement.
maintain these insurance coverages during the term of this Contract.
(a) COMMERCIAL GENERAL LIABILITY: Commercial general liability insurance, in a form
acceptable to the Government, on a "per occurrence" basis with a minimum limit ofnot less than
one hundred thousand dollars ($100,000.00) for any one person per occurrence for death or
personal injury and one hundred thousand dollars ($100,000.00) for any one occurrence for
property damage. Insurance policy(ies) shall name the Government of the Virgin Islands as the
certificate holder and additional insured via an endorsement.
(b) WORKERS'
COMPENSATION:
Contractor
shall
supply
current
coverage
under
the
Government Insurance Fund or other form of coverage
SECTION 12. Either Party may terminate this Contract for cause by providing ten (10) days written
notice to the other party specifying the date of termination. The Government may also terminate this Contract
for convenience
on ten (10) days written notice in accordance
with
the Provisions of Addendum IV
(Termination of Contracts).
SECTION 13. A facsimile, electronic or digital signature on this Contract shall be deemed an original
and binding upon the Parties hereto.
SECTION 14. This Contract shall become effective immediately upon and as of the day of signature by
the Commissioner of the Department of Property and Procurement.
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ADDENDUMI
SCOPE OF WORK
Jaydee's Building Maintenance& Sales, LLC shall provide Janitorial services at various locations for the
Virgin Islands Department of Education (Charlotte Amalie High School, Jane Tuitt Elementary School, and
Julius Sprauve Elementary School) at the prices quoted in Contractor's bid in response to RFQ-001-T-2020 (Q),
which is attached hereto and incorporated by this rcference.
TABLE OF cONTENTS
STANDARDS OF PERFORMANCE
SUPERVISORS AND WORKERS
INSPECTIONS AND REPORTING REQUIREMENTS
I.
I.
II.
IV.SPECIFICREQUIREMENTS-CUSTODIAL SERVICES
V.
SPECIFICATIONS
A. OFFICE/ COMMON AREAS
B. CLASSROOMS
C. KITCHEN AREAS
D. FITNESS ROOM
E. RESTROOMS
F. SHOWER FACILITIES-LOCKER ROOMS
I.
STANDARDS OF PERFORMANCE
These standards are an outline of general expectations of cleanliness but are not meant to replace or supersede
the latest industry standards or materials and equipment manufacturers' recommendations.
Jaydee's Building Maintenance & Sales, LLC shall be equipped with the necessary equipment to carry out
the proper performance of the cleaning as specified. Equipment shall always be available and in possession of
the Jaydee's Building Maintenance & Sales, LLC Employee's while carrying out their duties.
Service Level (Acceptable Quality): The level of services as outlined in these Specifications shall consistently
be maintained. During the Contract period, VIDE will conduct monthly inspections of the facilities under this
Contract. The inspections are based on standards for commercial facilities within the maintenance industry.
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Blinds: Blinds shall be cleaned with a vacuum clcaner using tools designed for cleaning blinds.
Standard: Blinds shall befreeofdust and give an overall clean appearance.
Chrome Surfaces: Cleaning chrome requires the removal of surface spots, fingerprints, smudges, etc., with the
appropriate chrome polish.
Standard: Surfaces will present a clean uniform shiningappearance free ofall soil, marks, smudges, streaks.
Damp Mopping: Damp mopping requires the use of cotton or similar yarn type string mops (24 oz.) that have
been mechanically wrong/squeezed to remove excess solution for purposes of removing light soil, dirt, liquid or
other foreign material from a floor that does not requirc the complete mopping of the area or when the area is
not soiled sufficiently to require wet mopping.
Standard: A dampmoppedfloor shallbefreeofall dirt, debris soil, liquids orotherforeign material. All splash
marks/spots on walls andfurniturelfixtures shall be removed before completion ofthe damp mopping task. All
items moved to accomplish this task shall be returned to their original positions.
Disinfecting: Disinfecting is the application of a germicidal solution to surfaces to kill or neutralize 99.9% of
the material containing or supporting the growth of bacterial/viral organisms. Surfaces should remain "wet" for
a minimum of 10 minutes or per manufacturer's recommendation.
Standard: Surfaces shall be asfree ofmaterial containing living bacteria, viruses, or other contaminations that
are capable ofcausing infections.
Dusting: Normal or low dusting includes all levels up to six (6) feet in height. All high dusting will be above
six (6) feet high.
Standard: Items shall befreeofany laden airborne materials, streaks, smudges, and cobwebs. Laden airborne
matter shall be removed by either mechanical, chemical, or manual means. Devices, which merely displace or
redistribute the matter, such asfeather dusters, will not be used, unless treated to attract and hold the matter.
All items moved to accomplish this task shall be returned to their originalposition.
Entrance Glass: Cleaning of glass is cleaning the inside and outside glass surfaces and the surrounding
boundary of the applicable entrance area.
Standard: Glass shall befreeofstreaks, smudges, fingerprints, etc. Surfaces surrounding the entrance shall be
freeofdirt, dust, fingerprints, and have a clean appearance.
Entrance Mats: Carpet mats shall be vacuumed with a commercial vacuum before spot cleaning. Entrance
mats made of rubber or polyester shall be swept, shaken, vacuumed or washed. Entrance mats shall be lifted,
moved to remove soil and moisture underneath, and replaced.
Standard: There shall be no dirt left on surfaces.
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Fixtures: Cleaning of restroom & kitchen fixtures and fountains require the removal of dust, dirt, debris, spots,
stains, and smears from sinks, slop sinks, toilets, urinals, and fountains with a germicidal solution.
Standard: Fixtures will be disinfected and there shall be no dust, dirt, spots or debris on thefixtures.
Furniture: Cleaning of furniture and tables requires dusting and/or damp wiping.
Standard: Surfaces are to befreeofdirt, dust, debris, marks,andfilm.
Glass/Window: Glass and window cleaning requires the removal of dirt, soil, smudges, fingerprints, and other
foreign material from glass window, doors, partitions, or any other items, which may consist in whole or part of
a glass, or similar material including mirrors.
Standard: Glass surfaces shall befree ofall dirt, soil, smudges, streaks, smears, film, or anyotherforeign
substances. All excess spray/solution must beremovedfrom any surrounding trim or surfaces and glass/window
surfaces shall have a uniformly bright appearance. Any items moved to accomplish this task must be returned to
their original positions.
Policing: Policing is picking up paper, trash, empty bottles, containers, and other discarded materials; spillages,
accidents, plumbing failures, and inclement weather.
Standard: Area(s) beingpoliced shallbefreeofdebris. Area(s) shallpresent an overall clean appearance.
Polishing: Polishing requires the use of a high-speed floor machine and a clean pad designed for polishing or
buffing.
Standard: Thefloor should have a "non-yellowed" high-gloss appearance.
Receptacles and Cleaning: Cleaning and disinfecting receptacles is defined as wiping or washing containers
with a germicidal solution and replacing plastic liners.
Standard: Receptacles shall be considered properly cleaned when both the inside and outside are clean, free of
stains, dried refuse and odors, and a plastic liner replaced, ifnecessary.
Standard: Outside surfaces shall present an overall clean appearance.
Restrooms: Cleaning of restrooms requires the removal of trash, cleaning of floors, fixtures, urinals, toilets,
receptacles, faucets, handles, dispensers, walls, partition stalls, and doors with a germicidal solution. All glass,
chrome, and stainless steel surfaces shall be cleaned and buffed to a shine.
Standard: Restrooms shall be consideredproperly cleaned when floors are mopped, fixtures, urinals, toilets,
waste receptacles, wash basins, faucets, handles, dispensers, partition stalls, and doors are cleaned with a
germicidal solution. All glass, chrome, and stainless steel surfaces shall be cleaned and bufed to a shine, waste
receptacles emptied, and dispensers refilled.
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Scrubbing: Machine scrubbing requires the use of mechanized scrubbing/vacuum machines to be more
aggressive than wet mopping; this may include large arcas such as halls, lobbies, garages, ramps, or similar
large areas which would otherwise require extensivelaborto complete ina reasonable time period.
Standard: Machine scrubbing shall be held to the same quality standard as wet mopping and shall remove all
scuff
marks.
Shower Curtain/Doors: Cleaning of curtains/doors requires washing curtains with an approved cleaner that
will eliminate fungus and green mold.
Standard: Washed with a germicidal solution with no mold andlor odor remaining.
Shower Stalls: Cleaning of shower stalls is defined as the removal of soap scum, mold, stains, and odors from
surfaces (including grout) and cleaning the entire enclosure with a germicidal solution or steam cleaning.
Standard: Walls, ceiling, enclosures, grout,andfixtures are cleaned with a germicidal solution and chrome is
buffed to shine. There shall be no mold and/or odor remaining
Shower Safety Mats: Cleaning of mats requires washing mats with an approved cleaner that will eliminate
fungus and mold.
Standard: Shower safety mats shall be considered properly cleaned when they are washed with a germicidal
solution.
Spot Cleaning: Spot cleaning requires the removal of dirt, soil, debris, liquids, stains, or other foreign materials
from carpeted areas which can be accomplished by cleaning only the immediately affected area where cleaning
the whole area would not be necessary. Spot cleaning may be accomplished by any of the methods contained
herein and as dictated by the circumstances of the soiling. Carpet spots shall be removed immediately with an
approved carpet cleaning solution in such a manner, which will not leave rings or discoloration.
Standard: Spot cleaning shall remove completely any evidence of the soiling which necessitated the cleaning,
and returnthefinishofthe area affected to its pre-soiled condition without evidenceofoccurrence or cleaning.
Sweeping or Dust Mopping: Sweeping/dust mopping requires the removal of loose dirt, dust, debris, and other
foreign material through either manual or mechanized methods, as appropriate for the location and situation.
Standard: A swept area shall befree ofall loose dirt, grit, lint, dust, debris, or otherforeign material with no
build up in corners, crevices, under or aroundfurnitureparts. All items moved to remove dirt shall be returned
to their original location.
Trash/Waste Removal: Trash/waste removal requires the collection of all materials, which have been placed
into appropriate containers, and taken to a specified site for disposal.
Standard: All trash/waste and soiled liners shall beremoved from all trash/waste containers, and a new
trash/waste liner shall befitted into all such containers.
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Vacuuming: Vacuuming requires the mechanical removal of loose dust, dirt, soil, debris, and other foreign
material from carpeted floors and other items (e.g. couches, chairs, walls, curtains/drapes), which require this
method of cleaning.
Standard: There shall be no evidence ofany dust or dirt or any other looseforeign material. Materials shall be
left in a lintfree state. All items moved during this process shall be returned to their original positions.
Wet Mopping: Wet mopping requires the removal of built up dirt, soil, liquids, or other foreign materials from
a floor using clean cotton or similar yarn type string mops (24 oz.) and mechanically wrung out so as to have
sufficient neutral detergent and water solution or disinfecting detergent and water solution. This shall include
rinsing if required or as recommended by the detergent manufacturer.
Standard: A wet moppedfloor shallbefreeofall dirt, debris, soil, liquids, or otherforeign material. It will
present a uniform appearancefreeofstreaks, smudges, heel marks, or any other marks, which can be
reasonably removed through this cleaning method. All splash marks/spots on wallsandfurniturefixtures shall
be removed before completion ofthe wet mopping task. All items moved to accomplish this task shall be
returned to their original positions.
VIDE, OWNERS OR FACILITIES: Services and their authorized representations shall be understood to
mean one and the same.
APPROVED: Means approved by the Virgin Islands Department of Education (VIDE)
APPROVED EQUAL OR EQUIVALENT: As hereinafter used, shall mean a material or methods equal to or
better than the required materials or methods.
AS SHOWN: Shall mean as shown or designated in the Contract.
SITE VISITATION: The Contractor shall visit and inspect the site before submitting his/her bid. By
submitting his/her bid, the Contractor acknowledges that he/she has satisfied him/herself as to the nature and
location of the work.
CHANGES: Should any changes in the Scope of Work and/or specifications be required, the Contractor shall
address same to the Contract Administrator in writing for approval before work which deviates from the
original requirements is started. In event of disagreement on the necessity of such changes, the Contract
Administrators decision shall befinal
CONTRACT CHANGE ORDERS: A Contract Change Order Agreement shall be executed for all changes
and/or additional work or materials in excess of the requirements covered in specifications.
INVOICING: The Contractor providing services must submit an invoice for services rendered. The Contractor
shall invoice only for services rendered. A monthly report shall be attached to invoice(s) submitted for payment,
addressed to:
Virgin Islands Department of Education
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Division or Procurement/Warchouse
Att: Cher Commissiong
1834 Kongens Gade, Charlotte Amalie
St. Thomas, US Virgin Islands
II. SUPERVISORS AND WORKERS
The Contractor shall at all times employ sufficient skilled labor in accordance with Federal and Local labor
laws; and the proper equipment for completing the required tasks in the manner and time required by the
Contract. All equipment that is to be used shall be of sufficient size and in such mechanical condition as to
produce satisfactory quality of work. Any person employed by the Contractor who, in the opinion of the School
Principal or Contract Administrator, does not perform their work in a proper manner, is intemperate or
disorderly shall, at the written request of the Contract Administrator, be removed from the work site by the
Contractor and shall not be employed again in any portion of the work without the approval of the Contract
Administrator. Should the Contractor fail to remove such person as required above, or fail to furnish suitable
and sufficient personnel for the proper execution of the work, the Contractor Administrator may suspend the
work by written notice until such orders are followed by the Contractor. The Contractor shall hold VIDE
harmless from damages or claims for compensation that may occur in the enforcement of this section. The
Contractor will supervise and direct all work. The Contractor will be solely responsible for the means, methods,
and safety practices of the employees, subcontractors, techniques, sequences, and procedures when performing
work. The Contractor will employ and maintain on the work site a qualified Supervisor who shall have been
designated in writing by the Contractor as the Contractors' representative. The Supervisor shall have full
authority to act on the behalfof the Contractor and all communications given to the Supervisor shall be binding
as if given to the Contractor. The Supervisor shall be present on site at all times as required to perform adequate
supervision and coordination of the work.
III. INSPECTIONS AND REPORTING REQUIREMENTS
A. Monthly reports for each facility shall be prepared, signed, and dated by the Contractor's Supervisor and
contain the following information as a minimum:
1. Checklist of all tasks performed for each facility and the signature ofthe employee who performed
them.
2. Discrepancies from the routine work scheduled and an explanation of the circumstances involved.
3. Any damage or defect of VIDE property where the Contractor has responsibility shall be documented
on reports with sufficient description and identified location for follow up by the respective School principal or
designee.
4. Signature of the Contractor attesting that they have reviewed and agreed with the employee work
summary. Failure to provide the report on a monthly basis with the requested information to the Contractor
Administrator will result in VIDE withholding payment from the monthly contractor amount for the days of
work in question. In addition, all daily, twice weekly, weekly, monthly, quarterly, semi-annual, and annual tasks
shall be clearly listed on the monthly report. VIDE will verify the information presented on the invoice with the
monthly report. If a task is not listed on the monthly report, the Contractor will not be paid for the service. If the
Contractor fails to provide reports in a timely manner, this shall be sufficient cause to terminate the contract. All
monthly reports shall be delivered to the Administrator responsible for payment of the invoiced work. Monthly
reports and forms are the responsibility of the Contractor.
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IV. SPECIFIC REQUIREMENTS
A. The Contractor will furnish all labor, cquipment, cleaning supplies, supervision, and transportation
for custodial services. Contractor shall use environmentally-friendly products, whenever possible, pre-approved
by VIDE.
B. The Contractor shall provide garbage can liners and Green Seal or equivalent cleaning products:
restroom cleaner, neutral floor cleaner, glass cleaner, and degreaser.
C. All work shall be performed under the supervision of a qualified supervisor.
D. The Contractor's personnel will conduct themselves on site in a workmanlike manner at all times.
E. The Contract Administrator or designated representative will inspect work performed by the
Contractor on a regular basis. In the event of work performance deficiencies, the Contract Administrator or
designated representative will notify the Contractor in writing. VIDE may choose to require the Contractor to
rectify the deficiency within 24 hours. The Contractor is encouraged to schedule inspection times/dates with the
VIDE's Contract Administrator or designee.
F. The Contractor shall establish a work schedule as set forth in the contract. In no case shall work be
performed before or after the schedule times without approval by the Contract Administrator or designee.
G.VIDE will provide a building schedule which will includethedates, days, and times cach facility will
be available for servicing. In the event, this schedule is changed or modified, VIDE will provide adequate
written notification to the Contractor.
H. The Contractor will provide a list of employees to VIDE and.
I. Each employec shall cary identification card issued by the contractor to be worn in a visible location
on their person at all times while performing services on the VIDE premises. No temporary employee will be
allowed to work on VIDE premises without prior authorization. The Contractor shall not allow children, pets,
and non-employees on the premises.
J. The Contractor or his/her employees must not remove or consume any property belonging to the
VIDE, its employees, or students. This policy includes any articles that may be deposited for disposal in trash
receptacles.
K. The Contractor and his/her employee may not use VIDE or Public property, including telephones,
Fax, or copy machines, ladders, lifts, maintenance equipment, or the like, for personal use unless given
permission by an authorized VIDE representative.
L. Smoking shall not be permitted in any VIDE facility.
M. The Contractor and his/her employees, if working after normal business hours, will ensure that all
doors, windows, and gates giving access to VIDE facilities are secured. All lights, except night lights, will be
turned off before leaving the premises. Failure to properly secure VIDE facilities may result in a reduction of
payment.
N. The Contractor may be issued necessary building key set(s). In no case shall the Contractor make
duplicates of any VIDE issued key(s). VIDE will deduct $50.00 from payments to the Contractor for each
building key lost, broken through neglect or misuse, or not returned to the VIDE at the expiration of this
contract.
0. The Contractor shall report any building damage or potential hazard immediately to the Contract
Administrator during normal business hours of 8:00 a.m. to 5:00 p.m. For life-threatening emergencies, calls
shall be directed to 911.
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P.Incidents, altercations, or accidents involving facility visitors, Contractor's employees or VIDE
employees shall be reported to the Contract Administrator or school principal within 24 hours of the incident.
All incidents, altercations, or accidents involving Contractor personnel require a written report from the
Contractor describing the incident or accident.
VI. SPECIFICATIONS
A. OFFICEI COMMON AREAS
1. REFUSE-CONTAINERS
a) Empty Containers/Replace Liner:
b) All refuse containers shall be completcly emptied and a clean, appropriately sized liner installed.
c) Wipe Clean Containers:
d) Containers shall be damp wiped clean to remove stains, smudges, and dried refuse.
e) Clean & Disinfect Waste Receptacles:
Containers shall be cleaned and disinfected so as to remove stains, smudges, and dricd refuse.
2. CLEAN & DISINFECT
a) Clean Doors, Walls, and Frames:
b) Remove finger marks, furniture rubs, and scuff marks from walls, doors, frames, and kick plates.
c)Clean and Disinfect Handles, Handrails, and Covers:
d) Clean and disinfect door handles, handrails, electrical switch plates, and outlet covers.
e) Clean and Disinfect Drinking Fountains:
Stainless steel fountains are to be cleaned with a stainless cleaner, disinfected, inside and out, as well as
fixtures. Fountains are to be free of water spots, stains, and smudges.
g)Clean and Disinfect Communication Equipment: Disinfect and remove dirt, smudges, and finger marks from
telephones.
3. WINDOWs, GLASS
a) Clean Entry Glass: Entry glass shall be cleaned and streak free inside and out.
4. CARPET
a) Vacuum Carpet: Carpeted areas of lobbies, conference rooms, hallways, corridors, entrances, including
entrance mats are to be thoroughly vacuumed dirt free. Furnishings (chairs, wastebaskets, etc.) are to be moved
and returned to their original locations to provide for vacuuming.
b) Vacuum with Edging Tool
All Cormers: Carpet edges and corners where floor and wall intersect, where
floor and thresholds meet or around the bases ofany object permanently placed on a carpet surface are to be
vacuumed with an edging tool.
c) Routine Spot Clean Carpet: Carpet is to be kept in a stain-free condition. The Contract Administrator and the
Contractor shall agree as to whether carpet shampooing/extraction supersedes spot cleaning.
d) Baseboard Cleaning: Baseboards (wood, vinyl, rubber) shall be kept cleaned with an appropriate product so
as not to discolor or seratch.
5. FLOORING -CERAMIC TILE
a) Sweep Ceramic Tile Floors: Ceramic tile flooring shall be swept with a broom so as to leave the floor in a
dirt (dust) free state.
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b) Damp Mop and Disinfect Ceramic Tile Floors: Ceramic tile floor surfaces shall be damp mopped with a
disinfectant.
c) Machine Scrub Ceramic Tile Floors: Ceramic tile floor surfaces shall be machine scrubbed with an effective
detergent cleaner and neutralized. Ceramic tile flooring shall be maintained to remove stains, smudges, scuff
marks, and dried refuse.
d) Baseboard Cleaning: Baseboards (ceramic tile) shall be cleaned with an appropriate product so as not to
discolor or scratch.
6. FLOORING-RUBBER/VINYL TILE
a) Sweep Tile Floors: Resilient tile flooring (rubber, vinyl) shall be swept with a broom or dust mopped so as to
leave the floor in a dirt (dust) free state.
b) Damp Mop Tile Floors: Resilient floor surfaces shall be damp mopped to remove any dirt and all spills. Scuff
marks or stains are not cxpected to be removed with damp mopping.
c)Baseboard Cleaning: Baseboards (vinyl, rubber) shall be cleaned with an appropriate product so as not to
discolor or scratch.
7.FLOORING-CONCRETE
a) Sweep Concrete Floors: Concrete floors shall be swept with a broom so as to leave the floor in a dirt (dust)
free state.
b) Damp Mop Concrete Floors: Concrete floor surfaces shall be damp mopped to remove any dirt and all spills
where applicable. Scuff marks or stains are not expected to be removed with damp mopping.
c)Baseboard Cleaning: Baseboards (wood, vinyl and/ or rubber) shall be cleaned with an appropriate product so
as not to discolor or scratch.
8. STAIRS-CONCRETE
a) Sweeping Stairwells: Stairs and landings shall be swept with a broom, dust mopped so as to leave the treads
in a dirt (dust) free state.
b) Damp Mop Stairwells: All stairwells and landings will be damp mopped, where applicable.
9. FLOORING- HARDwoOD AND cORK
a) Sweep Hardwood and Cork Floors
b) Hardwood and cork floors shall be dust mopped so as to leave the floor in a dirt (dust) free state.
c) Hardwood and Cork Floors
d) Damp mop ONLY with water or neutral floor cleaner
e) Baseboard Cleaning: Baseboards (vinyl, rubber) shall be cleaned with an appropriate product so as not to
discolor or scratch.
B. CLASSROOMS
1. REFUSE-CONTAINERS
a) Empty Containers/Replace Liner: All refuse and recycling containers shall be completely emptied and a
clean, appropriately sized liner installed.
b) Wipe Clean Containers: Containers shall be damp wiped clean to remove stains, smudges, and dried refuse.
c) Clean & Disinfect Waste Receptacles: Containers shall be cleaned and disinfected so as to remove stains,
smudges, and dried refuse.
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2. CLEAN & DISINFECT
a) Clean Doors, Walls, and Frames: Remove finger marks, furniture rubs, and scuff marks from wals, doors,
frames, and kick plates.
b) Clean and Disinfect Handles and Covers: Clean and disinfect door handles, electrical switch plates, and
outlet covers.
3. FURNITURE
a) Furniture Placement: Desk, chairs, refusc, and recycle containers are to be placed back in their appropriate
locations.
b) Furniture
Damp Wipe: Furniture shall be damp wiped with disinfectant to remove stains, smudges, and
dricd refusc.
4. FLOORING VINYL TILE
a) Vinyl tile: Flooring shall be swept with a broom so as to leave the floor in a dirt (dust) free state.
b) Damp Mop Tile Floors: Resilient floor surfaces shall be damp mopped to remove any dirt and all spills. Scuff
marks or stains are not expected to be removed with damp mopping.
c) Baseboard Cleaning: Baseboards (vinyl, rubber) shall be cleaned with an appropriate product so as not to
discolor or scratch.
5. FLOORING-CONCRETE
a) Sweep Concrete Floors: Concrete floors shall be swept with a broom so as to leave the floor in a dirt (dust)
free state.
b) Damp Mop Concrete Floors: Concrete floor surfaces shall be damp mopped to remove any dirt and all spills.
Scuff marks or stains are not expected to be removed with damp mopping.
c) Baseboard Cleaning: Baseboards (wood, vinyl, rubber or concrete) shall be cleaned with an appropriate
product so as not to discolor or scratch.
C. RESTROOMS
1. REFUSE-CONTAINERS
a) Empty Containers/Replace Liner: All refuse containers shall be completely emptied and a clean,
appropriately sized liner installed.
b) Wipe Clean Containers: Containers shall be damp wiped clean to remove stains, smudges, and dried refuse.
c) Clean & Disinfect Waste Receptacles: Containers shall be cleaned and disinfected so as to remove stains,
smudges, and dried refuse.
1. CLEAN& DISINFECT
a) Clean Doors, Walls, and Frames: Remove finger marks, scuff marks, and debris from walls, doors, frames,
and kick plates.
b) Clean and Disinfect Handles, Handrails, and Covers: Clean and disinfect door handles, handrails, electrical
switch plates, and outlet covers.
c) Prime Floor Drains: Floor drains are to be flushed with water so as to clean out the traps and eliminate odors.
If necessary, a disinfectant odor neutralizer is to be used in conjunction with the water.
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2. RESTROOM FIXTURES
a) Clean Dispensers, Walls, and Partition: Clean dispensers, walls, and partitions to be frec of soap scum, finger
prints, dirt, smudges, and graffiti.
b) Clean and Disinfect Restroom Fixtures: Clean and disinfect all porcelain and stainless steel sinks, faucets,
handles, toilets, flush urinals, and urinal partitions to be free of deposits, stains, soap, and odors.
c) Clean and Disinfcct Fixture Exteriors: Fixtures (sinks, faucets, toilets, urinals) exteriors, undersides, and
bases are to be cleaned and disinfected with an appropriate cleaner so as to remove any deposits which may
Occur.
d) Clean and Polish Chrome and Stainless Steel: Plumbing fixtures are to be cleaned and polished so as to
produce a shiny appearance.
3. GLASS
a) Clcan Mirrors: Mirrors shall be kept clean, fog, and strcak frce.
4. FLOORING-CERAMIC TILE
a) Sweep Ceramic Tile Floors: Ceramic tile flooring shall be swept with a broom so as to leave the floor in a
dirt (dust) free state.
b) Damp Mop and Disinfect Ceramic Tile Floors: Ceramic tile floor surfaces shall be damp mopped with a
disinfectant.
c) Machine Scrub Ceramic Tile Floors: Ceramic tile floor surfaces shall be machine scrubbed with an effective
detergent cleaner and neutralized. Ceramic tile flooring shall be maintained to remove stains, smudges, scuff
marks, and dried refuse.
d) Baseboard Cleaning: Baseboards (ceramic tile) shall be cleaned with an appropriate product so as not to
discolor or scratch.
D. SHOWERFACILITIES-LOCKER ROOMS
1. REFUSE-CONTAINERS
a) Empty Containers/Replace Liner: All refuse containers shall be completely emptied and a clean,
appropriately sized liner installed.
b) Wipe Clean Containers: Containers shall be damp wiped clean to remove stains, smudges, and dried refuse.
c) Clean& Disinfect Waste Receptacles: Containers shall be cleaned and disinfected so as to remove stains,
smudges, and dried refuse.
2. CLEAN & DISINFECT
a) Clean Doors, Walls, Frames, and Dispensers: Remove finger marks, scuff marks, and debris from walls,
doors, frames, kick plates, and dispensers.
b) Clean and Disinfect Handles, Handrails, and Covers: Clean and disinfect door handles, handrails, electrical
switch plates, and outlet covers.
c) Prime Floor Drains: Floor drains are to be flushed with water so as to clean out the traps and eliminate odors.
If necessary, a disinfectant odor neutralizer is to be used in conjunction with the water.
3. SHOWERS
a) Restocking Dispensers: Shower dispensers (paper towels and soap) are to be checked daily. Dispensers shall
be filled as needed or as directed by the Contract Administrator.
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2. CLEAN & DISINFECT
a) Clean Doors, Walls, and Frames: Remove finger marks, fumiture rubs, and scuff marks from walls, doors,
frames, and kick plates.
b) Clean and Disinfect Handles, Handrails, and Covers: Clean and disinfect door handles, handrails, electrical
switch plates, and outlet covers.
c) Clean and Disinfect Communication Equipment: Disinfect and remove dirt, smudges, and finger marks from
telephones.
3. FURNITURE
a) Furmiture Placement: Furniture, chairs, refuse, and recycle containers are to be placed back in their
appropriate locations.
b) Furniture
Damp Wipe: Furniture including conference tables shall be damp wiped with disinfectant to
remove stains, smudges, and dried refuse.
c)Furniture - Vacuuming: Upholstered furniture shall be vacuumed clean, debris, and lint free.
4. DUSTING
a) Dust Horizontal Surfaces: Horizontal surfaces, window ledges, light fixtures, picture frames, and the like are
to be dust frec.
b) Dust Furniture: Conference and Court Room tables, chairs, and equipment are to be dust free.
c)High Dust- Vents, Grilles, Lighting, Etc.: High dusting shall be anything over 6' from the floor including
vents, grilles, exhaust fans, light fixtures, clocks, door tops, and frames.
5. WINDOWs, GLASS, AND BLINDS
a) Conference& Court Room Glass: Interior and exterior surfaces are to be cleaned and streak free, including
re-lites.
b) Clean Window Blinds: Blinds, horizontal, and vertical shall be clean, dust, and dirt free.
6. CARPET
a) Vacuum Carpet: Carpeted conference rooms are to be thoroughly vacuumed. Furnishings (chairs,
wastebaskets, etc.) are to be moved and retumed to their original locations.
b) Vacuum with Edging Tool
All Corners: Carpet edges and corners where floor and wall intersect, where
floor and thresholds meet or around the bases of any object permanently placed on a carpet surface are to be
vacuumed with an edging tool.
c)Routine Spot Clean Carpet: Carpet is to be kept in a stain-free condition. The Contract Administrator and the
Contractor shall agree as to whether carpet shampooing/extraction supersedes spot cleaning.
d) Baseboard Cleaning: Baseboards (wood, vinyl, rubber) shall be kept cleaned with an appropriate product so
as not to discolor or scratch.
7. FLOORING CERAMIC TILE
a) Sweep Ceramic Tile Floors: Ceramic tile flooring shall be swept with a broom so as to leave the floor in a
dirt (dust) free state.
b) Damp Mop and Disinfect Ceramic Tile Floors: Ceramic tile floor surfaces shal be damp mopped with a
disinfectant.
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c) Machine Scrub Ceramic Tile Floors: Ceramic tile floor surfaces shall be machine scrubbed with an effective
detergent cleaner and neutralized. Ceramic tile flooring shall be maintained to remove stains, smudges, scuff
marks, and dried refuse.
d) Baseboard Cleaning: Baseboards (ceramic tile) shal be kept cleaned with an appropriate product so as not to
discolour or scratch.
8. FLOORING- RUBBER/VINYL TILE
a) Sweep Tile Floors: Resilient tile flooring (rubber, vinyl) shall be swept with a broom or dust mopped so as to
leave the floor in a dirt (dust) free state.
b) Damp Mop Tile Floors: Resilient floor surfaces shall be damp mopped to remove any dirt and all spills. Scuff
marks or stains are not expected to be removed with damp mopping.
c)Bascboard Cleaning: Bascboards (vinyl, rubber) shall be cleaned with an appropriate product so as not to
discolour or scratch.
CharlotteAmalieHighSchool
wORK TO BE PERFORMED Daily: Supply all labor and materials necessary to perform general cleaning,
sanitary maintenance to Modular classrooms and daily ground maintenance.
WORK TO BE PERFORMED Annually: During August Summer Break before the reopeningofSchools:
1.
Machine scrub and Wax floors, hallways, office areas, lounges, lobbies, etc. 2. Wash and sanitize waste
baskets.
3. Clean carpets if necessary 4. Clean window louvers.
Emergency Janitorial- debris removal, and sanitization of all classrooms and adminstrative offices inclusive of
desks, chairs, floors, and books in all areas described in scope ofwork below.
Add on to Emergency Janitorial ONLY-Mold Remediation
GENERAL AREAS:
Music Suite (including bathrooms), Auditorium (including bathrooms),Gymnasium
(including bathrooms), and 12 regular and modular classrooms (old ROwSC campus) inclusive of all
classrooms, administrtaive offices, and bathrooms
BUILDINGN:
Room Nos.: 101, 103, 105, 106, 201, 202, 203, 204, 205 & 206. HEALTH CLASSROOMS:
H1, H2&H3. MISIV& AVIATION ROOMS.
CAMPUS GROUNDS: From gate through front yard to gym, including bleachers. From front gate through
back yard to kitchen area, and astern area from auto shops to tennis court.
WORK TO BE PERFORMED DAILY IN CLASSROOMS:
1. Empty all trash containers.
2. Sweep and mop
floors 3. Clean Chalkboards 4. Wipe Windows
WORK TO BE PERFORMED DAILY IN OFFICES:
1. Empty all trash containers. 2. Sweep and sanitize
floors
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OPCMR
wORK TO BE PERFORMED DAILY IN BATHROOMS:
1. Empty all trash containers. 2. Sweep and mop
floors 3. Sanitize & Clean Toilets and showers 4. Wipe Windows
PRECAUTIONARYREQUIREMENTS&CONDITIONS
Offices, lounges, conference rooms and bathrooms are occupies during regular work hours; therefore the
contractor shall perform the work daily 4:00 p.m. to completion.
The contractor shall be held liable for any and all damages incurred to the premises and/or individuals as a
direct result of janitorial services being performed.
JaneE.TuittElementarySchool
WORK TO BE PERFORMED Daily: Supply all labor and materials necessary to perform general cleaning
and sanitary maintenance to (17) Classrooms, all bathrooms, PE Buiilding, Administrative Offices, Hallways,
Library.
WORK TO BE PERFORMED Annually: Summer Break before the reopeningofSchools:
1. Machine scrub
and Wax floors, hallways, office areas, lounges, lobbies, etc. 2. Wash and sanitize waste baskets. 3. Clean
carpets if necessary 4. Clean window louvers.
Emergency Janitorial- debris removal, and sanitization of desks chairs, floors, and books in all classrooms,
administrative offices, bathrooms, hallways
AddOn-Mold Remediation to Emergency Janitorial Only
PRECAUTIONARYREQUIREMENTS& CONDITIONS
All work shall be performed in accordance with VIDE's Janitorial Services Scope of Work. The Department of
Education has the Right to Schedule the Services at it's Discretion.
All cleaning materials shall be stored prior to use in a manner so as not to create a nuisance, hazard or otherwise
to users of the premises.
Offices, lounges, conference rooms and bathrooms are occupies during regular work hours; therefore the
contractor shall perform the work daily 5:00 p.m. to completion.
Offices, lounges, conference rooms and bathrooms are occupies during regular work hours; therefore the
contractor shall perform the work daily 5:00 p.m. to completion.
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S12ADOETZ1 (JBMS)
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WORK TO BE PERFORMED DAILY IN BATHROOMs:
1. Empty all rash containers. 2. Sweep and mop
floors 3. Sanitize & Clean Toilets and showers 4. Wipe Windows
PRECAUTIONARYREQUIREMENTS&CONDITIONS
Offices, lounges, conference rooms and bathrooms are occupies during regular work hours; therefore the
contractor shall perform the work daily 4:00 p.m. to completion.
The contractor shall be held liable for any and all damages incurred to the premises and/or individuals as a
direct resultofjanitorial services being performed.
JaneE.TuittElementarySchool
WORK TO BE PERFORMED Daily: Supply all labor and materials necessary to perform general cleaning
and sanitary maintenance to (17) CIlassrooms, all bathrooms, PE Buiilding, Administrative Offices, Hallways,
Library.
WORK TO BE PERFORMED Annually: Summer Break before the reopening of Schools:
1. Machine scrub
and Wax floors, hallways, office areas, lounges, lobbies, etc. 2. Wash and sanitize waste baskets.
3. Clean
carpets if necessary 4. Clean window louvers.
Emergency Janitorial- debris removal, and sanitization of desks chairs, floors, and books in all classrooms,
administrative offices, bathrooms, hallways
Add On-Mold Remediation to Emergency Janitorial Only
PRECAUTIONARYREQUIREMENTS&CONDITIONS
All work shall be performed in accordance with VIDE's Janitorial Services Scopc of Work. The Department of
Education has the Right to Schedule the Services at it's Discretion.
All cleaning materials shall be stored prior to use in a manner so as not to create a nuisance, hazard or otherwise
to users of the premises.
Offices, lounges, conference rooms and bathrooms are occupies during regular work hours; therefore the
contractor shall perform the work daily 5:00 p.m. to completion.
Offices, lounges, conference rooms and bathrooms are occupies during regular work hours; therefore the
contractor shall perform the work daily 5:00 p.m. to completion.
S12ADOET21 (JBMS)
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OPCMR
JuliusSprauveElementarySchool
WORK TO BE PERFORMED Daily: Supply all labor and materials necessary to perform general cleaning
and sanitary maintenance to 25 Classrooms, all bathrooms, PE Building, Administrative Offices, Hallways,
Library.
WORK TO BE PERFORMED Annually: Summer Break before the reopening ofSchools: 1. Machine scrub
and Wax floors, hallways, office areas, lounges, lobbies, etc. 2. Wash and sanitize waste baskets. 3. Clean
carpets if necessary 4. Clean window louvers.
Emergency Janitorial- debris removal, and sanitization of desks chairs, floors, and books in all classrooms,
administrative offices, bathrooms, hallways,
Add On- Mold Remediation to Emergency Janitorial ONLY
PRECAUTIONARYREQUIREMENTS&CONDITIONS
All work shall be performed in accordance with VIDE's Janitorial Services Scope of Work. The Department of
Education has the Right to Schedule the Services at it's Discretion.
All cleaning materials shall be stored prior to use in a manner so as not to create a nuisance, hazard or otherwise
to users of the premises.
Offices, lounges, conference rooms and bathrooms are occupies during regular work hours; therefore the
contractor shall perform the work daily 5:00 p.m. to completion.
The contractor shall be held liable for any and all damages incurred to the premises and/or individuals as a
direct result ofjanitorial services being performed.
s12ADOET21 (JBMS)
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