lege in Hampton, VA; and Winston-Salem State University in Winston- Salem, NC. Dr. Allen has been an active member of many professional organizations and civic groups that fa- cilitate, promote, and support academic achievement and attain- ment among students, especially students of Af- rican descent. Addition- ally, he is a member of several education honor societies and Kappa Alpha Psi Fraternity, Inc. He and his wife, Dr. Carolyn Allen, are the proud parents of their eight-year old son, Saiid. Xuri Maurice Allen came aboard as Director of Ad- missions and Recruitment at the University of the Virgin Islands on October 1, 2010. Since then he has quickly adjusted to Caribbean life and has become a proud member of the UVI, Territory, and Eastern Caribbean communities. Dr. Allen earned a Bache- lor’s degree in English and a Master’s degree in Counselor Education from the University of Virginia, and a Ph.D. in Counseling and Coun- selor Education from the University of North Carolina at Greensboro. Among the institutions at which he has worked prior to UVI include: the College of William and Mary in Williamsburg, VA; Virginia Common- wealth University in Richmond, VA; St. Philip’s College in San Antonio, TX; Thomas Nelson Community Col- SPOTLIGHT DID YOU KNOW? ADMISSIONS . . . Admissions/ Recruitment engaged in 92 new student re- cruitment and out- reach activities in Academic Year 2010 – 2011? These activities consisted of 26 campus tours, 22 formal admis- sions presentations, 19 school visits, 17 outreach presentations, and eight college/career fairs (including fairs in An- guilla, the British Virgin Islands, and Puerto Rico). The Admissions web page now contains a link to view the Ad- missions/ Recruitment Calen- dar? New student re- cruitment and outreach activities in which UVI’s Admissions Office par- ticipates are posted on MARCH 9, 2012 VOLUME 1, ISSUE 1 ACCESS AND ENROLLMENT SERVICES (ACES) NEWSLETTER Greetings The members of staff of the Access and Enrollment Services Office extend greet- ings to the University of the Virgin Islands Community. As we celebrate UVI’s 50th birthday, it is fitting that we showcase the operation and functions of the Admissions, Registrar and Financial Aid Offices. These operations, although in existence from 50 years ago, primarily on the St. Thomas campus, have under- gone dramatic changes in ser- vice delivery, from manual to technology-based processes. Therefore, we are pleased to mark our progress, and salute the commitment of the staff that have transformed and expanded our services. Please read and view the information contained within these few pages and give us your feed- back. Your comments can only help us to move from good to great. Judith W. Edwin, Ed.D Vice Provost Access and Enroll- ment Services MESSAGE FROM THE VICE PROVOST the calendar to inform both external and internal constituents and especially prospective students – when and where Admis- sions/Recruitment will be present. Customer service en- hancements have been made to the online admissions applica- tion? Persons who com- plete the online admis- sions application can now enter high school and/or prior college information into the application via College Entrance Exami- nation Board (CEEB) codes. In addition Admissions/ Recruitment now receives Graduate Record Examina- tion (GRE) scores elec- tronically. Recruitment outreach efforts have extended to the Territory’s His- panic Community in an effort to attract more Hispanic persons to the university? To date this academic year, Admis- sions/Recruitment staff members have sought pro- spective Hispanic students at two Hispanic cultural events on St. Croix and one event on St. Thomas. New student recruitment efforts have included travel to Anguilla, Anti- gua, St. Lucia, Tortola, and the metropolitan Washington, DC area? In addition to future recruit- ment within the Territory, upcoming Out-of-Territory recruitment travel will occur in Dominica, St. Kitts and Nevis. Moreover, follow-up recruitment visits are sched- uled for St. Lucia and metro- politan Washington, DC. Admissions/Recruitment outreach has been con- ducted with UVI Fine Arts Performances? In 2011, Dr. Judith Edwin recruited in Antigua in Octo- ber and St. Lucia in Novem- ber during the Concert Band’s Eastern Caribbean performance and recruitment tour. In January 2012, Dr. Xuri Maurice Allen and Mr. Campbell Douglas conducted new student recruitment out- reach at H. Lavity Stoutt Community College in Tor- tola before and after the UVI performances of the play “Old Story Time.” Dates: March 22, April 11, and April 17, 2012 Location: CATS computer lab (CA Building Room 123) Registration: ACES Office Cost: $77/test to College Board and $15 admin fee (pre -pay UVI) Payment: Check, money order, credit card (No Cash) Test Time: 9:30 am Contact: cmorris@uvi.edu Identification: Current Driver’s License, State, Fed- eral or Tribal ID, Naturaliza- tion Card, Certificate of Citi- zenship Dates: March 15, 29 and April 12, 2012 Location: EVC (Room 304) Registration: ACES Office Cost: $77/test to College Board and $15 admin fee (pre -pay UVI) Payment: Check, money order, credit card (No Cash) Test Time: 8:00-11:00 am Contact: fbarry@uvi.edu Identification: Current Driver’s License, State, Fed- eral or Tribal ID, naturaliza- tion Card, certificate of citi- zenship . Submit Admissions Applica- tion • Official High School or College Transcript • Official Test Scores -Undergraduate , SAT or ACT -Graduate, GMAT or GRE Depending on Program • Application Fee $25.00 DID YOU KNOW? PAGE 2 VOLUME 1, ISSUE 1 College Level Exam Pro- gram (CLEP) St. Thomas St. Thomas Contact Numbers Admissions/Registrar (340) 693-1160 Enrollment Services (340) 693-2150 Financial Aid (340) 693-1090 Business Services/ Cashier (340) 693-1437 St. Croix Contact Numbers Registrar’s Office/ Academic Services (340) 692-4158 Financial Aid (340) 692-4193 Business Office (340) 692-4160 College Level Exam Pro- gram (CLEP) St. Croix Fall 2012 Admissions Ap- plication Deadline: April 30, 2012 Financial Aid Outreach Activities – St. Thomas Campus Tuesday, February 07, 2012 Seventh Day Adventist School 5:30 p.m. – 8:30 p.m. Promoting the Finan- cial Aid Office On- Campus Monday, February 13, 2012 Cafeteria 11:00 a.m. – 2:30 p.m. Financial Aid On-Line Workshop Friday, February 17, 2012 UVI CAB Computer Lab, Rm 103 11:00AM -2:00PM Promoting the Finan- cial Aid Office Off- Campus Tuesday, February 21, 2012 Ivanna Eudora Kean High School 9:00 a.m. – 12:30 p.m. Financial Aid Outreach Activities – St. Croix Campus Thursday, February 9, 2012 St. Croix Educational Com- plex High school PTSA 6:00PM -8:00PM Promoting the Finan- cial Aid Office on Cam- pus Monday, February 13, 2012 Student Activities Courtyard 11:00AM -12:30PM 2012-13 New Verification Regulatory Require- ments for Documenta- tion A new regulation mandates that applicants selected for income verification must submit a 2011 Tax tran- script and not the standard 1040 tax return to his/her aid administrator. Bona fide U.S Virgin Islands residents who filed their taxes with the Virgin Islands Inter- nal Revenue Bureau (IRB) must request an IRB tran- script from the bureau. Non Virgin Islands residents who filed their taxes with the Fed- eral Internal Revenue Service can use the IRS Retrieval tool available on the Free Applica- tion for Federal Student Aid (FAFSA) to retrieve their 2011 tax data or request an IRS transcript from Federal Internal Revenue Service of- fice. New untaxed documen- tation is required for verification. Recipients of Supplemental Nutrition Assistance Program (SNAP) benefits formerly known as the Food Stamp Program must submit docu- mentation from the Depart- ment of Human Services Food and Nutrition program office to his/her aid administrator. Melvin H. Evans Center Li- brary Terrace 3:30PM - 5:30PM Financial Aid Night: “How to Pay for College” Financial Aid Seminar, UVI Tuesday, February 14, 2012 Great Hall, Rm. 134-136 6:00PM-8:00PM Financial Aid Work- shop Wednesday, February 15, 2012 St. Croix Central High School PTSA 5:30PM-7:30PM Financial Aid On-Line Workshop Thursday, February 16, 2012 UVI Computer Lab, Rm 133 11:00AM -1:00PM Application Deadline: March 1, 2012 Applications are available online at www.uvi.edu on the Financial Aid page. Priority Deadline for Free Application for Federal Stu- dent Aid (FAFSA) March 1, 2012. www.fafsa.gov FINANCIAL AID Did You Know? Financial Aid Scholar- ships Free Application for Fed- eral Student Aid Our Promise is… -To smile -To greet everyone we meet -To know our jobs and the university -To treat your concern as our concern -To follow up on every- thing -To treat our co-workers as we would a customer -To always remember that communication and cour- tesy matter Our Mission is to… -Work creatively, and diligently to obtain enroll- ment targets through re- cruitment and retention efforts -Support the academic mission of the university while continually working toward enhancing stu- dents’ success -Value and respect others regardless of circum- stances -Become leaders on cam- pus in the service area as well as a model for quality enrollment services PAGE 3 VOLUME 1, ISSUE 1 In October 2011, the ACES staff traveled to St. John for its second annual retreat. Our day was filled with camaraderie, laughter and fun. We were treated to a history tour of the island led by former Professor of English and Lan- guages Dr. Gilbert Sprauve. We explored the Annaberg Ruins, Cinnamon Bay, Hawksnest Bay, The Myrah Keating Clinic and The Virgin Islands National Park. We ended the day by visiting the St. John Academic Center where we were given words of encouragement by the Vice Provost, Judith W. Edwin. REGISTRAR ACES RETREAT tion form online. Transcripts may be sent electronically for no extra charge. Degree Evaluation The Curriculum Advising and Program Planning (CAPP) feature gives students access to an electronic outline of program requirements and assists with the preparation of class schedules. Apply to Graduate Students can now apply and make payment online for graduation. The applica- tion deadline is March 15, 2012. (No paper appli- cations will be accepted.) We have introduced a number of other online services in Banner Self- Service for the conven- ience of our students. These services can be found on http://banweb.uvi.edu Registration - the majority of students now register online. Enrollment Verifications Persons who have a US social security number can generate verification of attendance online. Online & E-Transcripts Students may complete and submit a transcript applica- Our Services include….. Admissions, Re-admissions and Re- matriculation Coordination of Commencement Ex- ercises Financial Aid International Student Services, F-1 Visas Maintenance of Academic Records Student Recruitment Assisting with Registration of Classes Student Information and Verification CLEP Transcripts/Academic Records Veterans’ Affairs Services