2016 UVI Website Policy page 1  
  
  
UVI Website Policy  
www.uvi.edu  
December 2016  
     
   
Web Policy Sections  
1. Purpose & Scope ........................................................................................3  
2. Governance ................................................................................................3  
3. Statements & Disclosures ..........................................................................4  
4. Content Development & Maintenance Best Practices  ...............................5  
5. UVI.edu Microsites  ....................................................................................5  
6. myUVI.net Professional Webpages  ...........................................................6  
7. Externally Hosted UVI Websites  ................................................................7  
8. Accessibility .......................................................................................... 8-12  
9. Assessment  ............................................................................................. 12  
10. Violations  ........................................................................................... 12-14  
Appendix  
1. Role & Responsibility of Public Relations  ................................................ 15  
2. Role & Responsibility of the Webmaster  ................................................. 16  
3. Role & Responsibility of the Website Committee ..................................... 17  
4. Role & Responsibility of Website Content Contributors  ..................... 18-19  
5. Web Content Accessibility Guidelines 2.0 Checklist  .......................... 20-25  
6. Web Writing Style Guide .......................................................................... 26  
7. Glossary  ............................................................................................ 27-28  
8. Resources & Tools  .................................................................................. 29  
 
 
 2016 UVI Website Policy page 2  
  
UVI Website Policy  
The University of the Virgin Islands (UVI) recognizes the value and potential of web 
technologies to communicate UVI’s excellent teaching, innovative research, and 
responsive community service to the public.  UVI is committed to making its websites 
and other electronic information and services accessible to all, regardless of disability.  
Faculty, staff, students and all units are encouraged to take full advantage of the UVI 
website to assist the University in accomplishing its mission and vision.     
A Website Committee was formed in December 2012 to research best practices, audit 
content, and host focus groups to ensure the website holistically represented the 
mission and vision of the University.  The University’s Public Relations Office and 
Website Committee worked collaboratively to launch a new website through a 
comprehensive website redesign and content auditing process.  The overall branding, 
functionality and appearance of the website was managed by the Public Relations 
Office.    
The UVI website utilizes modern layout, universal responsive design, ISO/IEC 
40500:2012 compliance, enhanced content, improved navigation, social media and 
multimedia integration, electronic submission forms, Google internal search engine, 
Google Analytics website traffic analysis, Google eForms, Cascade Server content 
management system and Spectate web marketing tools. The UVI homepage welcomes 
and serves as the primary institutional information finder for internal and external 
stakeholders.  Information presented on the website is organized in five formats:   
audience based navigation, task based navigation, departments/units, directories, and 
search results.    
Contributing Authors:  
• 
Bailey, Donald - Research and Public Service Representative  
• 
Castillo, Bernard* – Faculty Representative  
• 
Farrelly, Nanyamka* - Public Relations Director  
• 
Jackson, Dionne* - Vice President for Institutional Advancement  
• 
Koopmans, Tina – Vice President for Information Technology Services and 
Assessment  
• 
Metz, Gary* - Institutional Advancement Representative  
• 
McKayle, Camille – Provost & Vice President of Academic Affairs  
• 
Mills, Natasha* - Access and Enrollment Services Representative  
• 
Neaves, Mitchell – Interim Vice President for Institutional Advancement  
• 
Pascal, Tyrone* - Student Representative  
• 
Pinkett, Moneca - Webmaster   
• 
Polydore Simon, Caroline - Microsite Representative  
• 
Sanchez, Aimee* - Outreach and Retention Representative  
 2016 UVI Website Policy page 3  
  
• 
Schweizer, Amy* - Faculty Representative  
• 
Shorb, Justin* - Faculty Representative  
• 
Thomas, Dannica - Information and Technology Services Representative  
• 
Towal, Patricia - Student Affairs Representative  
• 
Wheatley, Cherie* - Customer Service Representative  
• 
Wilkinson, Daricia* – Student Representative   
* former contributors to the previous versions of this policy  
1. Purpose & Scope  
 
The purpose of this policy is to outline good and acceptable UVI website 
(http://www.uvi.edu including internally hosted uvi.edu microsites) publishing guidelines. 
These rules are in place to protect the consistency of the UVI brand and UVI 
information published online.  Recommendations are included for externally hosted UVI 
websites, and UVI faculty and student websites hosted within http://sites.myuvi.net .   
 
2. Governance  
 
The overall framework of the UVI website (www.uvi.edu) is managed by the Public 
Relations Office.  The Public Relations Office maintains the UVI homepage, 
announcements, press releases, sitemap, contact us (services directory), search 
engine, About UVI, audience gateways, events calendar and Public Relations section of 
the UVI website.  Under the supervision of the Director of Public Relations, the 
webmaster focuses on website security, internal navigation, audience gateways, 
website traffic, website speed, and workflow.  In addition, the webmaster researches 
emerging technologies, trains content contributors, administers the website content 
management system, and chairs the Website Committee.    
Public Relations and Website Committee work closely together to communicate 
stakeholder needs, industry trends and resource allocation.  The Website Committee is 
directly responsible for issues related to content, policy, accessibility, and connectivity 
for all web pages hosted within the uvi.edu content management system. The Website 
Committee is limited to ten members representing Institutional Advancement, 
Information and Technology Services, Research and Public Service, Student Affairs, 
and Access & Enrollment Services; committee positions are also reserved for a faculty 
representative, student representative, and the webmaster, chair of the committee.  The 
President, Provost, Vice President for Information Technology Services and 
Assessment, and Vice President for Institutional Advancement provide administrative 
and advisory support.      
 2016 UVI Website Policy page 4  
  
Using shared governance and decentralized content development model, each UVI 
department, center, college, school and component is responsible for ensuring that their 
web presence accurately communicates information to their audience.  A website 
content management system, Cascade Server, is in place to ensure that website 
updates are easy. The webmaster offers technical trainings and documentation 
(manuals) to assist departments in adding and editing content.   
Information about system updates, new content, and assessment results are shared 
each semester with all uvi.edu website content contributors and advisory committee 
members.  UVI website requests should be directed to the webmaster by emailing 
webmaster@myuvi.net.    
 
3. Statements & Disclosures  
 
The University of the Virgin Islands will not support, condone, or accept on its web 
pages activities that violate this web policy, other UVI policies, territorial laws, federal 
laws, activities that infringe on others’ rights and freedoms.  Commercial and personal 
business activities are forbidden.    
This policy does not regulate content beyond what is stated by existing University 
policies:  
• 
Acceptable Use Policy  
• 
Brand Identity Style Guide  
• 
Faculty Policy Manual  
• 
Graduate Bulletin  
• 
Human Resource Policy  
• 
Sexual Harassment Policy  
• 
Student Code of Conduct  
• 
Student Handbook  
• 
Undergraduate Catalog  
Applicable territorial and federal laws:  
• 
Americans with Disability Act  
• 
Digital Millennium Copyright Act  
• 
Family Education Rights and Privacy Act (FERPA)  
• 
Federal Student Aid Consumer Information Disclosure Requirements 
• 
Rehabilitation Act  
• 
Student Right-to-Know and Campus Security (Clery) Act  
• 
Technology, Education and Copyright Harmonization Act  
 2016 UVI Website Policy page 5  
  
• 
Telecommunications Act   
UVI is not responsible for unofficial University webpages, unofficial content contributors, 
unofficial web servers, and unofficial social media forums.  The University reserves the 
right, however, to remove any web information, website, web server or any file on the 
UVI website that is found to be in violation of copyright laws, UVI policies and interests, 
or that is detrimental to the overall UVI brand.  Unofficial webpages and social media 
sites may under no circumstances use the UVI logo or wordmark unless written 
permission is granted by the Director of Public Relations.  The authority of this policy 
does not extend to externally hosted websites.  This policy was developed using 
ISO/IEC 40500 which is exactly the same as WCAG 2.0.   
 
 
4. Content Development & Maintenance  
 
The UVI website utilizes Cascade Server website content management system for 
browser-based, simplified content management. Each department/unit is responsible 
for content development and maintenance of its webpages on the UVI website and for 
complying with University web policies and guidelines. Maintenance in this context 
means keeping existing content current, adding new content when necessary, deleting 
obsolete content, and making corrections.  The Website Committee recommends 
revisiting and updating webpages every 180 days.    
Employees and qualified students, with valid UVI email accounts, are responsible for 
the content and maintenance of their web pages and are required to comply with all 
University policies, including accessibility.  Website content contributors are selected 
and approved by department leaders.  These content contributors are trained in website 
publishing best practices.  Content management responsibility includes managing text, 
search engine optimization (SEO), social media integration, multimedia integration, web 
marketing, web advertising strategies, and graphics. Valid file types include PDF, GIF, 
and JPG; for all others, contact the University webmaster.  PDFs must be unlocked so 
the text can be highlighted and therefore interpreted by search engines, screen readers 
and other devices.  Videos are best hosted in YouTube.com and streamed from 
uvi.edu.  Sound files are best hosted in SoundCloud.com and streamed from uvi.edu.  
[See appendix for accessibility policy.]  
All web content must comply with the University’s Acceptable Use Policy which 
requires, among other things, compliance with intellectual property law.  University 
content cannot contain copyrighted or trademarked material without permission except 
as permitted by law.  Photographs, drawings, video clips, or sound clips may not be 
used without permission of the person who created the content or who owns the rights 
except as permitted by law.  [See appendix for release forms.]  
 2016 UVI Website Policy page 6  
  
Release Forms  
Departments are responsible for maintaining electronic copies of their completed photo, 
graphic, and video release forms.  Forms with original signatures must be submitted to 
the Office of Public Relations within five business days of publishing the content online.    
Student Content Contributors  
Many students serve as excellent website content contributors.  Students are 
encouraged to use their design and communication skills on the UVI website; however, 
all student content must be approved by a full-time UVI employee prior to online 
publishing.  Workflow is a requirement for student website content contributors.    
Employee Directory  
The Human Resources Office adds and removes employees to the employee online 
directory (phone.uvi.edu). Once added, UVI faculty and staff can update their contact 
information (except for email address), expertise, research interests, office hours, 
webpage link, etc.  Employee names, job titles and departments are managed by 
human resources.      
 
5. UVI.edu Microsites  
 
The UVI Website Committee understands the need for custom design elements for a 
targeted audience.  University website content management system supports 
customized and unique website template designs for auxiliary units.  Custom designs 
are available upon request.  Authorized microsite content contributors have the ability to 
make changes to pages at anytime from anywhere utilizing UVI’s website content 
management system.  During web publishing trainings, content contributors learn how 
to modify existing pages and can approve proposed changes.  In addition, microsite 
content contributors are able to modify menus, pages, and widgets.  Each microsite 
receives website content management system account access, custom internal Google 
search engine, web publishing training, Content Contributor User Manual, and Google 
Analytics website traffic reports. Subdomain names (for example, cell.uvi.edu) are 
restricted to websites hosted within the UVI website content management system.  All 
microsites must take full responsibility for their content contributions.       
All UVI microsites must include the following content:  
• 
Header Requirements  
 UVI logo with link to www.uvi.edu and UVI wordmark in the upper left corner  
 Title of the website, department, center or institute  
 2016 UVI Website Policy page 7  
  
 University header navigation   
• 
Body Requirements  
 Director’s contact information (name, address, phone number and e mail)  
 Name and email address of the site manager  
• 
Footer Requirements  
 Copyright notice with a copyright symbol (©) in the lower left corner  
 Sitemap link  
  
 
6. Recommendations for myUVI.net Webpages  
 
UVI is committed to protecting the rights of students and employees to intellectual and 
academic freedom of expression and free academic inquiry and discovery.  With this 
intellectual and academic freedom, individuals must in turn respect the rights of other 
individuals, respect the integrity of the systems and related physical resources, and 
observe all relevant policies, laws, regulations, and contractual obligations.    
UVI does not offer personal or professional webpages under the uvi.edu domain.  
However, the University through the Information and Technology Services component 
has developed a system to support employee and student professional webpages, 
blogs, and portfolios.  In accordance with the Acceptable Use Policy, employee and 
student webpages can be hosted via Google and ITS’s http://sites.myuvi.net service.  
To request a myUVI.net web page, contact ITS by emailing helpdesk@uvi.edu.   
Employees are welcome to post their biography, research, outreach, courseware, and 
professional information online in a myuvi.net website.  Information posted online 
leaves an Internet trail that is essentially permanent.  Users are encouraged to carefully 
consider communicating in clear, complete, and concise messages.  Take full 
responsibility for your content contributions.   Do not post or share someone else’s 
material without the owner’s permission.  Delete or transfer the site before you leave 
UVI.   
 
7. Recommendations for Externally Hosted UVI Websites  
 
The UVI logo, wordmark and color scheme are to be evident on all externally hosted 
webpages.  Externally hosted websites are funded and managed by their respective 
units and not eligible for uvi.edu subdomain names.  Externally hosted websites must 
adhere to Section 504 of the Rehabilitation Act of 1973, Section 508 of the Americans 
with Disabilities Act, University policies, territorial laws, and federal laws [see section 8].  
Externally hosted UVI websites must adhere to the UVI Branding Style Guide for color 
 2016 UVI Website Policy page 8  
  
scheme, typeface and page layout options.  Each externally hosted website is 
responsible for maintaining their content, website, domain name, cybersecurity, 
analytics, accessibility, user testing, and system documentation.  For externally hosted 
webpages, a prudent attempt must be made to achieve compliance by September 30, 
2016.  All webpages should be revisited and updated every 180 days with clear, 
complete, and concise information.  Any member of a project, group, organization or 
other unit that has a website affiliated with UVI is responsible for the content and 
maintenance of its own website, and for complying with the established UVI web and 
other policies.  Management of the site by a representative of that area is mandatory.   
All externally hosted UVI websites must include the following:  
• 
Header Requirements  
 In the upper left corner, UVI logo and UVI wordmark with links to 
www.uvi.edu   
 Title of the website, department, center or institute  
 Search microsite  
 Search all UVI content  
• 
Body Requirements 
 Director’s name, title, phone number, email address, mailing address, and 
office location (including building, floor, and room #)  
 Site manager’s name and email address  
• 
Footer Requirements  
 In the lower left corner, copyright notice with a copyright symbol (©)   
 UVI mission statement  
 Sitemap link  
  
Externally hosted websites are strongly encouraged to migrate their existing graphics 
and text to UVI’s official website content management system.  UVI website surfers 
should be able to search for all website content on the www.uvi.edu and link to 
appropriate information without leaving the UVI domain.  Also, UVI Internet traffic 
analytics should include all hits and link referrals.  Presentations, demonstrations, 
trainings and custom designs are available for support auxiliaries migrating back to the 
uvi.edu domain.    
 
8. Accessibility Requirements  
 
University of the Virgin Islands is committed to providing equal access to web-based 
information in accordance with Section 504 of the Rehabilitation Act of 1973 and 
Section 508 of the Americans with Disabilities Act.  In addition, this policy satisfies 
 2016 UVI Website Policy page 9  
  
minimal accessibility standards for web pages as defined by the World Wide Web 
Consortium (W3C), http://www.w3.org.  An accessible website is one that can be 
navigated and understood by everyone, regardless of disability. Making a website 
accessible means applying specific web development standards in order to make web 
content perceivable, operable, understandable, flexible, and robust.    
Each externally hosted website is responsible for identifying how to implement and 
maintain accessibility.  All internally hosted and new web pages are responsible for 
satisfying these requirements effective immediately.  For externally hosted webpages, a 
prudent attempt must be made to achieve compliance by September 30, 2016.   
508 Standards for Webpages:  
(A) A text equivalent for every non-text element shall be provided (for example, "alt", 
"longdesc", or in element content).  
a. Every image, applet, embedded media, plug-in, etc. that conveys content 
has equivalent alternative text (alt, longdesc, or in the element context).  
b. The alternative text succinctly describes the content conveyed by the 
element, without being too verbose (for simple objects) or too vague (for 
complex objects).  
c. Complex graphics (graphs, charts, etc.) are accompanied by equivalent 
text, either through a description in the body of the page, a link to a 
description on a separate page, and/or the longdesc attribute.  
d. Images that have a function (images within links, image buttons, and 
image map areas) have alternative text which describes the associated 
function.  
e. Decorative graphics are CSS background images or have null/empty alt 
values (alt=” “).  Images with text alternatives in element content are given 
empty alt text to avoid redundancy.  
f. Transcripts are provided for audio content.  
(B) Equivalent alternatives for any multimedia presentation shall be synchronized 
with the presentation.  
a. Video and audio broadcasts must have synchronized captions.  
b. Audio description tracks are preferred but not required for video.  
(C) Web pages shall be designed so that all information conveyed with color is also 
available without color, for example from context or markup.  
a. Color is not used solely to convey important information.  
b. Sufficient contrast is provided.  
(D) Documents shall be organized so they are readable without requiring an 
associated style sheet.  
 2016 UVI Website Policy page 10  
  
a. Style sheets may be used for layout, but the document is still readable and 
understandable (even if less visually appealing) when the style sheet is 
turned off.  
(E) Redundant text links shall be provided for each active region of a server-side 
image map.  
(F) Client-side image maps shall be provided instead of server-side image maps 
except where the regions cannot be defined with an available geometric shape.  
a. Client-side image maps are used instead of server-side image maps. 
Appropriate alternative text is provided for the image as well as each hot 
spot area.  
(G) Row and column headers shall be identified for data tables.  
a. Data tables have column and/or row headers appropriately identified 
(using the <th> element).  
b. Tables used strictly for layout purposes do NOT use the <th> element.  
(H) Markup shall be used to associate data cells and header cells for data tables that 
have two or more logical levels of row or column headers.   
a. Data table cells are associated with the appropriate headers using the 
scope or id/headers attributes.  
(I) Frames shall be titled with text that facilitates frame identification and navigation.  
a. Each frame is given a title that describes the frame's purpose or content.  
(J) Pages shall be designed to avoid causing the screen to flicker with a frequency 
greater than 2 Hz and lower than 55 Hz.  
a. No element on the page flashes at a rate of 2 to 55 cycles per second, 
thus reducing the risk of optically-induced seizures.  
(K) A text-only page, with equivalent information or functionality, shall be provided to 
make a web site comply with the provisions of this part, when compliance cannot 
be accomplished in any other way. The content of the text-only page shall be 
updated whenever the primary page changes.  
a. A text-only version is created only when there is no other way to make the 
content accessible or when it offers significant advantages over the main 
version for certain disability types.  
b. The text-only version provides equivalent content and is up-to-date with 
the main version.  
(L) When pages utilize scripting languages to display content, or to create interface 
elements, the information provided by the script shall be identified with functional 
text that can be read by assistive technology.  
(M)When a web page requires that an applet, plug-in or other application be present 
on the client system to interpret page content, the page must provide a link to a 
plug-in or applet that complies with ADA Section 508 Standard 1194.21.  
a. When a web page requires that an applet, plug-in or other application be 
present on the client system to interpret page content, the page must 
 2016 UVI Website Policy page 11  
  
provide a link to a plug-in or applet that complies with ADA Section 508 
Standard 1194.21.  
b. All applets, scripts and plug-ins (including PDF, mp3 and mp4 files, etc.) 
and the content within them are accessible to assistive technologies, or 
else an alternative means of accessing equivalent content is provided.  
(N) When electronic forms are designed to be completed on-line, the form shall allow 
people using assistive technology to access the information, field elements, and 
functionality required for completion and submission of the form, including all 
directions and cues.  
a. <input>, <textarea>, and <select> elements have descriptive labels.  
b. Scripting of form elements does not interfere with assistive technologies 
or keyboard.  
(O) A method shall be provided that permits users to skip repetitive navigation links.  
a. A link is provided to skip over navigational menus or other lengthy lists of 
links. A good heading structure also facilitates navigation.  
(P) When a timed response is required, the user shall be alerted and given sufficient 
time to indicate more time is required.  
a. The user has control over the timing of content changes.  
 
 
 2016 UVI Website Policy page 12  
  
508 Standards for Scripts, Plug-ins, Java and Multimedia:  
(A) When software is designed to run on a system that has a keyboard, product 
functions shall be executable from a keyboard where the function itself or the 
result of performing a function can be discerned textually.  
(B) Applications shall not disrupt or disable activated features of other products that 
are identified as accessibility features, where those features are developed and 
documented according to industry standards. Applications also shall not disrupt 
or disable activated features of any operating system that are identified as 
accessibility features where the application programming interface for those 
accessibility features has been documented by the manufacturer of the operating 
system and is available to the product developer.  
(C) A well-defined on-screen indication of the current focus shall be provided that 
moves among interactive interface elements as the input focus changes. The 
focus shall be programmatically exposed so that assistive technology can track 
focus and focus changes.  
(D) Sufficient information about a user interface element including the identity, 
operation and state of the element shall be available to assistive technology. 
When an image represents a program element, the information conveyed by the 
image must also be available in text.  
(E) When bitmap images are used to identify controls, status indicators, or other 
programmatic elements, the meaning assigned to those images shall be 
consistent throughout an application's performance.  
(F) Textual information shall be provided through operating system functions for 
displaying text. The minimum information that shall be made available is text 
content, text input caret location, and text attributes.  
(G) Applications shall not override user selected contrast and color selections and 
other individual display attributes.  
(H) When animation is displayed, the information shall be displayable in at least one 
non-animated presentation mode at the option of the user.  
(I) Color coding shall not be used as the only means of conveying information, 
indicating an action, prompting a response, or distinguishing a visual element.  
(J) When a product permits a user to adjust color and contrast settings, a variety of 
color selections capable of producing a range of contrast levels shall be 
provided.  
(K) Software shall not use flashing or blinking text, objects, or other elements having 
a flash or blink frequency greater than 2 Hz and lower than 55 Hz.  
(L) When electronic forms are used, the form shall allow people using assistive 
technology to access the information, field elements, and functionality required 
for completion and submission of the form, including all directions and cues. 
 2016 UVI Website Policy page 13  
  
(M)Accessible alternatives must be provided for spreadsheets (ie MS Excel) and 
presentations (ie Power Point), and other non-ADA compliant and non-mobile 
friendly files; these types of documents should be converted to unlocked PDFs.    
 
  
9. Assessment  
 
The success of the UVI website is evaluated monthly by quantitative measures and 
annually by qualitative measures.  The webmaster evaluates page load rates, visits, 
page views, bounce rates, and visit durations to monitor and improve the website.  
Surveys and focus groups are also conducted to gather quantitative and qualitative 
data.  Google Analytics website traffic reports can be emailed to content contributors 
and other decision makers to evaluate website traffic for their department’s webpages.  
 
10. Violations  
 
Violations of this policy can result in restricted access to the University website content 
management system.  Content may be removed from navigation menus, indexes, 
audience gateways, search results or the web server.  This policy outlines two types of 
violations:  technical and imminently detrimental.  
Technical Violations  
Issues related to non-compliant content, coding errors, and other minor policy violations 
are considered technical violations.     
• 
Prohibited activities include  
• typos and grammar mistakes  
• non-ADA compliant content  
• content formatting problems  
• broken links  
• media not displaying correctly  
• non-mobile friendly content  
Written exemptions may be requested.  To prevent such violations, departments should 
audit their content twice a year.   
• 
Resolution steps:    
• The webmaster will evaluate the complaint and forward recommendations to 
the website content contributors responsible for the web content.    
• Written notification about the violation will be shared with the leader of the 
department responsible for the web content.    
 2016 UVI Website Policy page 14  
  
• Recommendations or another solution must be completed within 5 business 
days.    
• Based on the discretion of the webmaster, appropriate action may be taken.    
• Documentation will be shared and filed with the Website Committee.    
• If warranted, the Website Committee could forward documentation of the 
violation to the top level administrator for that component. Further action 
could be implemented by the administrator.  
• Retraining and workflow may be required for policy violators.    
Imminently Detrimental Violation   
Issues related to disrespecting or presenting a negative image of the UVI brand 
including misrepresentation are considered imminently detrimental violation.  
• 
Prohibited activities include  
o Advertising commercial activities and personal business.  
o Displaying material containing nudity or pornographic material of any kind.  
o Posting offensive material including but not limited to blatant expressions of 
bigotry, prejudice, racism, hatred or profanity.  
o Promoting or soliciting for participation in multi-level marketing, pyramid 
schemes, or gambling.  
o Conducting raffles or contests that require any type of entry fee.   
o Displaying material that exploits children under 18 years of age.  
o Using the website for personal promotions or promotions of an external entity.   
o Using web pages for acts of copyright, trademark patent, trade secret or other 
intellectual property infringement, including but not limited to offering pirated 
computer programs or links to such programs, information used to circumvent 
manufacturer installed copy protective devices, including serial or registration 
numbers for software programs, or any type of cracker utilities.  
o Violating Internet standards for the purpose of promoting a personal website.  
o Developing pages that consist of hyperlinks to content not allowed on the UVI 
network (violation of Acceptable Use Policy).  
o Sharing content contributor access with other individuals not authorized for 
access to the website content management system.      
o Violation of territorial or federal law.  
All departments are responsible for the content (text, images, videos, etc) posted online 
by their website content contributors.     
• 
Resolution steps:    
1. The webmaster will evaluate the complaint and take action to resolve the 
issue.    
 2016 UVI Website Policy page 15  
  
2. Written notification about the violation will be shared with the website content 
contributors and managers responsible for the web content.    
3. Documentation will be shared and filed with the Website Committee.    
4. If warranted, the managers and/or Website Committee could forward 
documentation of the violation to top level administrator for that component.   
Further action could be implemented by the administrator.   
5. Website account access may be restricted or eliminated for policy violators.   
Retraining and workflow may be required.    
  
  
Report Violations  
• 
Website Policy violations should be reported to webmaster@myuvi.net or call (340) 
693-1495.  
• 
Acceptable Use Policy violations should be reported to helpdesk@uvi.edu or (340) 
693-1466.    
Submit questions regarding apparent violation this policy to webmaster@myuvi.net .    
 
 2016 UVI Website Policy page 16  
  
Appendix #1 – Role & Responsibility of Public Relations 
 
The UVI Public Relations Office (PRO) manages the brand and image of the University 
of the Virgin Islands through internal, local and regional avenues, while expanding the 
University’s national and international profile through news and information 
dissemination, media relations, publication production, advertising, publicity, marketing 
and the UVI website. The office creates strategy to best position the University, utilizing 
traditional and emerging media, building key relationships, and anticipating 
stakeholders’ needs. The PRO also establishes policy and protocol.  
  
The following list encompasses many of the functions of the PRO:  
• 
Brand Compliance – The PRO ensures that the University’s website is always 
presented in an easily identifiable, clear and consistent manner, utilizing the 
University’s logo, wordmark, color scheme, and other official UVI images – while 
maintaining a professional look and adhering to all set standards.  
• 
Internal Communications – The PRO shares information with internal stakeholders 
by providing regular updates, emergency notifications, and special announcements 
to UVI employees, faculty and staff.  PRO often posts this information on the UVI 
internet and intranet website.    
• 
Marketing – The PRO shares information about UVI accomplishments, events and 
services on the UVI website.  Marketing messages, themes and promotional 
materials developed by PRO should be thoroughly integrated into the UVI website.   
• 
Media Relations – The PRO works with the media to share UVI news, information 
and stories about the University by building solid relationships with members of the 
media.  Such media content is posted on the UVI internet website.    
• 
Publications – The PRO produces several UVI publications, including the UVI 
Magazine, the Alumni newsletter “Alumni Chronicles” and the Development Office’s 
newsletter “Philanthropy and You”. The PRO also provides oversight and guidance 
for many other online and print UVI publications.  
• 
Social Media – The PRO manages UVI’s official social media presence through 
sites such as Facebook, Twitter, YouTube, Blogger, Instagram and LinkedIn.  PRO 
is analyzing and utilizing social media sites that are most relevant to reaching UVI 
stakeholders and the general public.   
• 
Web Presence – The PRO manages the UVI website www.uvi.edu and monitors the 
online presentation of UVI on the internet.  
 
 2016 UVI Website Policy page 17  
  
UVI’s Public Relations Office serves the University community – faculty, staff, students 
and alumni – as well as media representatives and the general public. 
 
#2 Role & Responsibility of the Webmaster  
Appendix #2 – Role & Responsibility of the Webmaster 
 
The webmaster serves as the architect, manager and a primary visionary for the 
University's website (www.uvi.edu). He/she oversees the maintenance and continuing 
development of the UVI website, while working with the University community to take 
advantage of the site's extensive capabilities.   
  
The webmaster works in collaboration with UVI administrators, faculty and staff to 
upgrade web pages and sections on a timely basis and to design and produce 
additional University web pages or sections, as needed.   
  
The webmaster, in collaboration with the hosting agency, monitors the website to 
ensure uptime. It is the webmaster's responsibility to troubleshoot issues related to UVI 
website content, appearance (graphics), policy, accessibility and connectivity for all web 
pages hosted in the UVI Internet component of website content management system. 
This also includes "backend" system and navigation updates, and troubleshooting 
potential system problems, while ensuring that all links are operational. The webmaster 
will monitor the ability of the site to display properly on popular browsers, and be 
responsible for search engine optimization and tracking site traffic.    
  
The webmaster provides initial as well as ongoing training for web publishing, traffic 
analysis, SEO, and eForms. He/she also works closely with administrators to identify 
additional site contributors as needed.   
  
The UVI webmaster does not monitor UVI microsites, externally hosted websites and 
ITS web systems.  Such externally hosted websites, microsites, and ITS systems are 
responsible for their accessibility, technology, resources and assessments.    
  
The webmaster also acts as a liaison with University communication efforts and the 
University's Office of Information & Technology Services to assure coordination of 
website functions with related web-based services such as BanWeb, myCampus, etc.    
  
 
 2016 UVI Website Policy page 18  
  
 
Appendix #3 – Role & Responsibility of the Website Committee 
 
With UVI Administration, the Website Committee plans, organizes and oversees overall 
content, layout, design and functionality of the UVI website (www.uvi.edu).  The 
Committee advises on matters relating to the content and design and on the overall 
functionality of the UVI website, including issues relating to navigation, indexing, 
archiving, and resource allocation. Another critical function of the Committee is to 
advise on the development of principles and guidelines for the UVI website, and to 
proactively encourage contributing units (schools, divisions, departments, centers, etc) 
to apply these in order to maintain accurate, timely, and effective sites that conform to 
accessibility, usability, security, and privacy guidelines.   
  
Website Committee is directly responsible for issues related to content, policy, and 
strategy for all web pages hosted within the university’s website content management 
system. Website Committee members are responsible for communicating website 
features, outcomes, strategy and policy with department leaders and content 
contributors in their component.  Website assessments, meeting outcomes and 
presentations are routinely posted in the website community in the intranet.    
  
The diverse mix of the Committee leads to effective means for communicating with, and 
providing information to/from a variety of UVI stakeholders.  The Website Committee is 
limited to ten members representing Institutional Advancement, Information and 
Technology Services, Research and Public Service, Student Affairs, Access and 
Enrollment Services, and webmaster (chair of the committee). Adhoc committee 
positions are available to represent faculty, students, microsites, retention and 
recruitment.  Committee members are selected by the webmaster and confirmed by the 
component head.  Administrative and advisory support is provided by the President,  
Provost, Vice President for Information Services and Institutional Assessment, and Vice 
President for Institutional Advancement.  The Committee reports to the University 
President.    
  
  
  
 
 2016 UVI Website Policy page 19  
  
Appendix #4 – Role & Responsibility of Website Content Contributors 
 #4 Role & Responsibility of Website Content Contributors  
UVI website content contributors are responsible for creating and/or acquiring content 
for websites and other online communications media such as social media.  Online 
content can take many forms including text, PDFs, links, database entries, graphics, 
audio, video, eForms, social media streams, and chat rooms.   
  
Responsibilities:  
1. Design  
• 
Contribute to audience research as a basis for design of the site.  
• 
Contribute to the process of information design, to ensure that content is 
appropriately structured to meet the goals for the site and the needs of users.   
• 
Contribute to the selection or design of appropriate content.  
• 
Schedule and manage the creation or acquisition of content.  
  
2. Content Creation and Maintenance  
• 
Prepare and edit textual content for websites (including feature articles, 
advertising copy, database content, links, FAQs, etc.).   
• 
Locate and select appropriate, existing multimedia content, including still images, 
animations, music and video.  
• 
Prepare scripts for audio voiceovers, for downloading from the site or distribution 
as ‘podcasts’.  
• 
Design web forms and route received data for processing.  
• 
Liaise with multimedia specialists in the creation of any new multimedia content.  
• 
Clear copyright for the use of any existing content.   
• 
Ensure content adheres to federal, territorial and UVI regulations.  
• 
Update and maintain time-sensitive material.  
• 
Audit web content every 180 days.  
  
3. Website Promotion   
• 
Use metadata and other methods to optimize search engine positions.  
• 
Communicate with other site owners in order to maximize incoming links.  
• 
Contribute to link referrals, web advertising and web marketing strategies.   
• 
 Ensure the site is listed in relevant indexes and directories.   
  
4. Communication with Users   
• 
Respond to user inquiries, comments and suggestions.  
• 
Moderate social media forums and chat sessions, if integrated into your website 
section.  
• 
Edit and/or approve content contributions made by users.   
 
 2016 UVI Website Policy page 20  
  
  
5. Evaluation   
• 
Conduct or commission ongoing audience research.  
• 
Compile and analyze website usage statistics.  
• 
Obtain and analyze user feedback.  
• 
Recommend changes in editorial policy and site design.  
  
Trainings are available to assist content contributors.    
  
  
 
 
 2016 UVI Website Policy page 21  
  
  
Appendix #5 - Web Content Accessibility Guidelines 2.0 Checklist  
Guideline 1.1 - Text Alternatives: Provide text alternatives for any non-text 
content  
• 
All images, form image buttons, and image map hot spots have appropriate, 
equivalent alternative text.  
• 
Images that do not convey content, are decorative, or contain content that is 
already conveyed in text are given null alt text (alt=" ") or implemented as CSS 
backgrounds. All linked images have descriptive alternative text.  
• 
Equivalent alternatives to complex images are provided in context or on a 
separate (linked and/or referenced via longdesc) page.  
• 
Form buttons have a descriptive value.  
• 
Form inputs have associated text labels.  
• 
Embedded multimedia is identified via accessible text. 
• 
Frames are appropriately title.  
 
Guideline 1.2 - Time-based Media: Provide alternatives for time-based media   
• 
A descriptive text transcript (including all relevant visual and auditory clues and 
indicators) is provided for non-live, web-based audio (audio podcasts, MP3 files, 
etc.).  
• 
A text or audio description is provided for non-live, web-based video-only (e.g., 
video that has no audio track).  
• 
Synchronized captions are provided for non-live, web-based video (YouTube 
videos, etc.)  
• 
A descriptive text transcript or audio description audio track is provided for non-
live, web-based video  
• 
Synchronized captions are provided for all live multimedia that contains audio 
(audio-only broadcasts, web casts, video conferences, Flash animations, etc.)  
• 
Audio descriptions are provided for all video content.    
• 
A sign language video is provided for all media content that contains audio.  
• 
When an audio description track cannot be added to video due to audio timing 
(e.g., no pauses in the audio), an alternative version of the video with pauses that 
allow audio descriptions is provided.  
• 
A descriptive text transcript is provided for all pre-recorded media that has a 
video track.  
• 
A descriptive text transcript (e.g., the script of the live audio) is provided for all 
live content that has audio.  
 
 2016 UVI Website Policy page 22  
  
Guideline 1.3 - Adaptable: Create content that can be presented in different ways 
(for example simpler layout) without losing information or structure  
• 
Semantic markup is used to designate headings (<h1>), lists (<ul>, <ol>, and 
<dl>), emphasized or special text (<strong>, <code>, <abbr>, <blockquote>, for 
example), etc. Semantic markup is used appropriately.  
• 
Tables are used for tabular data. Where necessary, data cells are associated 
with their headers. Data table captions and summaries are used where 
appropriate.  
• 
Text labels are associated with form input elements. Related form elements are 
grouped with fieldset/legend.  
• 
The reading and navigation order (determined by code order) is logical and 
intuitive.  
• 
Instructions do not rely upon shape, size, or visual location (e.g., "Click the 
square icon to continue" or "Instructions are in the right-hand column").  
• 
Instructions do not rely upon sound (e.g., "A beeping sound indicates you may 
continue.").  
Guideline 1.4 - Distinguishable: Make it easier for users to see and hear content 
including separating foreground from background  
• 
Color is not used as the sole method of conveying content or distinguishing 
visual elements.  
• 
Color alone is not used to distinguish links from surrounding text unless the 
luminance contrast between the link and the surrounding text is at least 3:1 and 
an additional differentiation (e.g., it becomes underlined) is provided when the 
link is hovered over or receives focus.  
• 
A mechanism is provided to stop, pause, mute, or adjust volume for audio that 
automatically plays on a page for more than 3 seconds.  
• 
Text and images of text have a contrast ratio of at least 4.5:1.  
• 
Large text (over 18 point or 14 point bold) has a contrast ratio of at least 3:1  
• 
 The page is readable and functional when the text size is doubled.  
• 
If the same visual presentation can be made using text alone, an image is not 
used to present that text.  
• 
If the same visual presentation can be made using text alone, an image is not 
used to present that text.  
• 
Text and images of text have a contrast ratio of at least 7:1.  
• 
Large text (over 18 point or 14 point bold) has a contrast ratio of at least 4.5:1  
• 
Audio of speech has no or very low background noise so the speech is easily 
distinguished.  
• 
Blocks of text over one sentence in length:   
 
 2016 UVI Website Policy page 23  
  
o Are no more than 80 characters wide.  
o Are NOT fully justified (aligned to both the left and the right margins).  
o Have adequate line spacing (at least 1/2 the height of the text) and 
paragraph spacing (1.5 times line spacing).  
o Have a specified foreground and background color. These can be 
applied to specific elements or to the page as a whole using CSS (and 
thus inherited by all other elements).  
• 
Do NOT require horizontal scrolling when the text size is doubled.  
• 
Text is used within an image only for decoration (image does not convey content) 
OR when the information cannot be presented with text alone.  
Guideline 2.1 - Keyboard Accessible: Make all functionality available from a 
keyboard  
• 
All page functionality is available using the keyboard, unless the functionality 
cannot be accomplished in any known way using a keyboard (e.g., free hand 
drawing).  
• 
Page-specified shortcut keys and access keys (access key should typically be 
avoided) do not conflict with existing browser and screen reader shortcuts.  
• 
All page functionality is available using the keyboard, unless the functionality 
cannot be accomplished in any known way using a keyboard (e.g., free hand 
drawing).  
• 
Page-specified shortcut keys and access keys (access key should typically be 
avoided) do not conflict with existing browser and screen reader shortcuts.  
 All page functionality is available using the keyboard.  
Guideline 2.2 - Enough Time: Provide users enough time to read and use content  
• 
If a page or application has a time limit, the user is given options to turn off, 
adjust, or extend that time limit. This is not a requirement for real-time events 
(e.g., an auction), where the time limit is absolutely required, or if the time limit is 
longer than 20 hours.  
• 
Automatically moving, blinking, or scrolling content that lasts longer than 5 
seconds can be paused, stopped, or hidden by the user. Moving, blinking, or 
scrolling can be used to draw attention to or highlight content as long as it lasts 
less than 5 seconds.  
• 
Automatically updating content (e.g., automatically redirecting or refreshing a 
page, a news ticker, AJAX updated field, a notification alert, etc.) can be paused, 
stopped, or hidden by the user or the user can manually control the timing of the 
updates.  
• 
The content and functionality has no time limits or constraints.  
 
 2016 UVI Website Policy page 24  
  
• 
Interruptions (alerts, page updates, etc.) can be postponed or suppressed by the 
user.  
• 
If an authentication session expires, the user can re-authenticate and continue 
the activity without losing any data from the current page.  
Guideline 2.3 - Seizures: Do not design content in a way that is known to cause 
seizures  
• 
No page content flashes more than 3 times per second unless that flashing 
content is sufficiently small and the flashes are of low contrast and do not contain 
too much red.  
Guideline 2.4 - Navigable: Provide ways to help users navigate, find content, and 
determine where they are  
• 
A link is provided to skip navigation and other page elements that are repeated 
across web pages.  
• 
If a page has a proper heading structure, this may be considered a sufficient 
technique instead of a "Skip to main content" link. Note that navigating by 
headings is not yet supported in all browsers.  
• 
If a page uses frames and the frames are appropriately titled, this is a sufficient 
technique for bypassing individual frames.  
• 
The web page has a descriptive and informative page title.  
• 
The navigation order of links, form elements, etc. is logical and intuitive.  
• 
The purpose of each link (or form image button or image map hotspot) can be 
determined from the link text alone, or from the link text and its context (e.g., 
surrounding paragraph, list item, table cell, or table headers).  
• 
Links (or form image buttons) with the same text that go to different locations are 
readily distinguishable.  
• 
Multiple ways are available to find other web pages on the site - at least two of: a 
list of related pages, table of contents, site map, site search, or list of all available 
web pages.  
• 
Page headings and labels for form and interactive controls are informative. Avoid 
duplicating heading (e.g., "More Details") or label text (e.g., "First Name") unless 
the structure provides adequate differentiation between them.  
• 
It is visually apparent which page element has the current keyboard focus (i.e., 
as you tab through the page, you can see where you are).  
• 
If a web page is part of a sequence of pages or within a complex site structure, 
an indication of the current page location is provided, for example, through 
breadcrumbs or specifying the current step in a sequence (e.g., "Step 2 of 5 - 
Shipping Address").  
 
 2016 UVI Website Policy page 25  
  
• 
The purpose of each link (or form image button or image map hotspot) can be 
determined from the link text alone.  
• 
There are no links (or form image buttons) with the same text that go to different 
locations.  
• 
Beyond providing an overall document structure, individual sections of content 
are designated using headings, where appropriate.  
Guideline 3.1 - Readable: Make text content readable and understandable     
• 
The language of the page is identified using the HTML lang attribute (<html 
lang="en">, for example).  
• 
The language of page content that is in a different language is identified using 
the lang attribute (e.g., <blockquote lang="es">).  
• 
Words that may be ambiguous, unknown, or used in a very specific way are 
defined through adjacent text, a definition list, a glossary, or other suitable 
method.  
• 
Expansions for abbreviations are provided by expanding or explaining the 
definition the first time it is used, using the <abbr> element, or linking to a 
definition or glossary. NOTE: WCAG 2.0 gives no exception for regularly 
understood abbreviations (e.g., "HTML" on a web design site must always be 
expanded).  
• 
A more understandable alternative is provided for content that is more advanced 
than can be reasonably read by a person with roughly 9 years of primary 
education.  
• 
If the pronunciation of a word is vital to understanding that word, its pronunciation 
is provided immediately following the word or via a link or glossary.  
Guideline 3.2 - Predictable: Make Web pages appear and operate in predictable 
ways  
• 
When a page element receives focus, it does not result in a substantial change to 
the page, the spawning of a pop-up window, an additional change of keyboard 
focus, or any other change that could confuse or disorient the user.  
• 
When a user inputs information or interacts with a control, it does not result in a 
substantial change to the page, the spawning of a pop-up window, an additional 
change of keyboard focus, or any other change that could confuse or disorient 
the user unless the user is informed of the change ahead of time.  
• 
Navigation links that are repeated on web pages do not change order when 
navigating through the site.  
• 
Elements that have the same functionality across multiple web pages are 
consistently identified. For example, a search box at the top of the site should 
always be labelled the same way.  
 
 2016 UVI Website Policy page 26  
  
• 
Substantial changes to the page, the spawning of pop-up windows, uncontrolled 
changes of keyboard focus, or any other change that could confuse or disorient 
the user must be initiated by the user. Alternatively, the user is provided an 
option to disable such changes.  
Guideline 3.3 - Input Assistance: Help users avoid and correct mistakes  
• 
Required form elements or form elements that require a specific format, value, or 
length provide this information within the element's label.  
• 
If utilized, form validation errors are presented in an efficient, intuitive, and 
accessible manner. The error is clearly identified, quick access to the problematic 
element is provided, and user is allowed to easily fix the error and resubmit the 
form.  
• 
Sufficient labels, cues, and instructions for required interactive elements are 
provided via instructions, examples, properly positioned form labels, and/or 
fieldsets/legends.  
• 
If an input error is detected (via client-side or server-side validation), provide 
suggestions for fixing the input in a timely and accessible manner.  
• 
If the user can change or delete legal, financial, or test data, the 
changes/deletions can be reversed, verified, or confirmed.  
• 
Provide instructions and cues in context to help in form completion and 
submission.  
• 
If the user can submit information, the submission is reversible, verified, or 
confirmed.  
Guideline 4.1 - Compatible: Maximize compatibility with current and future user 
agents, including assistive technologies  
• 
Significant HTML/XHTML validation/parsing errors are avoided.  
• 
Markup is used in a way that facilitates accessibility. This includes following the 
HTML/XHTML specifications and using forms, form labels, frame titles, etc. 
appropriately.  
  
Source:  “Web Content Accessibility Guidelines (WCAG) 2.0”.  World Wide Web 
Consortium.  http://www.w3.org/TR/WCAG20/  
  
  
 
 
 2016 UVI Website Policy page 27  
  
Appendix #6 - Web Writing Style Guide  
  
Tips for Writing for the Web  
1. Don’t use all caps.  
2. Use bullets as appropriate.  
3. Use bold and italics sparingly.  
• 
Use bold for headings and then sparingly for any other emphasis. Too much bold 
or all bold text is harder, not easier, to read and differentiate.  
• 
Use italics for book and magazine titles, and words in foreign languages.  
4. Don’t waste time and space welcoming people to the webpage.  
5. Keep content as short as possible. Use clearly written sentences and paragraphs.  
• 
Write clear, direct headlines   
• 
Use the active voice.  
• 
Carefully limit the use of acronyms and initialisms.  
6. Write in an inverted pyramid style.   
• 
Place the most important information first in the paragraph.   
• 
Include remaining information in the order of importance, with least important 
details at the bottom.  
7. Eliminate unnecessary words.  
• 
After writing content, review it with the goal of eliminating any unnecessary 
words.   
• 
Ask a colleague to read content for accuracy and clarity.  
• 
Make a final review of content for any remaining unnecessary words.  
8. Add internal links, as appropriate.  
9. Proofread! Spell check! Fact check! Check all links!  
10. Ask a colleague familiar with your topic to review your content.  
  
  
 
 
 
 2016 UVI Website Policy page 28  
  
Appendix #7 – Glossary  
  
• 
ADA Compliance - The Department of Justice (DOJ) published the Americans with 
Disabilities Act (ADA) Standards for Accessible Design in September 2010. These 
standards state that all electronic and information technology must be accessible to 
people with disabilities.  
• 
Americans with Disabilities Act (ADA) – a wide-ranging civil rights law that was 
enacted the U. S. Congress in 1990 to prohibit discrimination based on disability.  
The ADA requires employers to provide reasonable accommodations to employees 
with disabilities, and imposes accessibility requirements on public accommodations 
including electronic and information technology.     
• 
Domain Name – a set of characters that make up a website address.  Typically, 
domain names end with a .com, .edu, .net, or .org extension.  A domain name 
typically costs about $50/year including registration and administration.  Example:  
http://www.reichholdcenter.com/ .    
• 
Externally Hosted Website – a proxy server hosting at least one webpage outside 
of UVI Information & Technologies Services and Public Relations units.  Example:  
http://www.sbdcvi.org/  
• 
Internally Hosted Website – a collection of at least two webpages hosted by UVI’s 
Information & Technologies Services or Public Relations units.  Example:  
http://webpac.uvi.edu/imls/DeChabert/index.html  
• 
ISO/IEC 40500:12 - ISO/IEC 40500:2012 covers a wide range of recommendations 
for making Web content more accessible. Following these guidelines will make 
content accessible to a wider range of people with disabilities, including blindness 
and low vision, deafness and hearing loss, learning disabilities, cognitive limitations, 
limited movement, speech disabilities, photo-sensitivity and combinations of these. 
Following these guidelines will also often make your Web content more usable to 
users in general.  
• 
World Wide Web Consortium (W3C) - ISO/IEC 40500:2012 covers a wide range of 
recommendations for making Web content more accessible. Following these 
guidelines will make content accessible to a wider range of people with disabilities, 
including blindness and low vision, deafness and hearing loss, learning disabilities, 
cognitive limitations, limited movement, speech disabilities, photo-sensitivity and 
combinations of these. Following these guidelines will also often make your Web 
content more usable to users in general.  
• 
WCAG 2.0 - Web Content Accessibility Guidelines (WCAG) is developed through 
the W3C  process in cooperation with individuals and organizations around the 
world, with a goal of proving a single shared standard for web content accessibility 
that meets the needs of individuals, organizations, and governments internationally.  
The WCAG technical documents are developed by the Web Content Accessibility 
 
 2016 UVI Website Policy page 29  
  
Guidelines Working Group (WCAG WG), which is part of the World Wide Web 
Consortium (W3C) Web Accessibility Initiative (WAI).  
• 
Content – textual, visual or aural communications on a webpage.  Content typically 
includes text, documents, videos, sounds, images and animations.  
• 
Content Contributors – individuals who add text, graphics, sounds, multimedia and 
other information to a website.    
• 
Microsite – a collection of webpages in a separate (but searchable) instance of our 
Cascade Server content management system  
• 
Social Media – online communities and networks that allow people to create, share 
and/or exchange content in real time.  
• 
Subdomain Name – a set of characters that make up a prefix of a domain name.   
Examples:  CELL.uvi.edu and CGTC.uvi.edu are subdomains of www.uvi.edu   
• 
Website Section – a collection of webpages in a folder  
• 
Workflow – A sequence of steps that allow web content to be electronically sent 
from an editor to another editor for approval before publishing online.    
o Student Workflow – Page edits are routed to a full-time designee for 
approval prior to publishing online.  
o Violation Workflow – Page edits are routed to Public Relations designee for 
approval prior to publishing online.  
• 
Disability – A disability can be any type of impairment:  visual, auditory, physical, 
speech, cognitive, neurological, etc.  A disability can be inherent or acquired; 
temporary or permanent; sudden or gradual.    
  
  
  
 
 
 
 2016 UVI Website Policy page 30  
  
Appendix #8 – Resources & Tools  
 
• 
General Photo Release Form  
• 
Photo Release Form for Minors  
• 
Graphics or Video Release Form  
• 
Website Feedback eForm  
• 
UVI Brand Graphics & Identity Style Guide   Acceptable Use Policy  
• 
Cornell University’s Northeast ADA Center   
• 
Utah State University’s Center for Persons with Disabilities  
  
Web-based Accessibility Checkers and Validators:  
• 
HiSoftware’s CynthiaSays  
• 
Powermapper’s SortSite  
• 
WAVE Web Accessibility Evaluation Tool