Department of Property & Procurement

Government of the United States Virgin Islands



3274 ESTATE RICHMOND, CHRISTIANSTED, U. S. VIRGIN ISLANDS 00820

8201 SUB BASE, SUITE 4, ST. THOMAS, U. S. VIRGIN ISLANDS 00802



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ST. CROIX MAIN OFFICE: 340.773.1561 | ST. THOMAS MAIN OFFICE: 340.774.0828 £ ee al

ST. CROIX FAX: 340.773.0986 | ST. THOMAS FAX: 340.777.9587 -

HTTP://DPPVI.GOV



February 25, 2020



AMENDMENT #1 — RFP-017-T-2020 (P) - Qualified and Licensed Vendors to

DELETE:



provide Independent Verification and Validation Services (VIBES)



Proposal Due Date/Time



Monday, March 9, 2020 at 4:30 p.m. AST

INSERT:



Revised Proposal Due Date/Time

Friday, March 20, 2020 at 4:30 p.m. AST



Questions and Answers



ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED



PROPOSAL.



BIDDERS MUST ACKNOWLEDGE RECEIPT OF THIS AMENDMENT WITH THEIR BID

Questions and Answers:



1. Describe the Program Lead's role: Is this a strategic role to coordinate the various IV&V projects?

Since the Project Manager is the primary contact person, is the Program Lead's role more behind-

the- scenes to ensure that all projects are continuing asplanned?



Response: We no longer are of the opinion that the Program Lead role is necessary.



2. Under Project Deliverable Management, the RPF states 'All project deliverable activities shall be

coordinated with the PMO Contractor’. In case of a difference of opinion between the IV&V and PMO

contractors, will there be a resolution mechanism in place? If not, can the IV&V contractor

recommend a conflict resolution strategy?



Response: GVI is requesting that all responders recommend a conflict resolution strategy for

such instances.



3. The Preliminary Planning section suggests the IV&V vendor leads in preparing all teams for full

project initiation, while the PMO RFP suggests the PMO takes a leadership role. Pleaseclarify.



Response: The PMO will take the leadership role.



4. How will GVI ensure that the PMO and VIBES (IE&E) contractors share an adequate level of



information with the IV&V vendor to assure appropriate conclusions can be drawn about the state

of the project?



Response: GVI will ensure that the contractor will be included in all aspects of the project and

have access to pertinent data.

5. Will compensation be deliverable based or time and materials with a cap based on the cost

proposal?



Response: All payments will be deliverable based.

6. What is the expectation of invoice frequency: monthly, per deliverable, or other?



Response: A mutually agreed upon payment schedule for this deliverable-based

engagement will be negotiated by the GVI and the vendor prior to contract execution.



7. What turnaround time can a vendor expect for payment ofinvoices?



Response: Every attempt will be made to pay vendor invoices that are submitted

properly and timely, within 30 days of receipt.



8. Has GVI ever not paid an invoice for approved and accepted IT project deliverables

due to lack of funds?

Not to our knowledge.



9. The RFO suggests reasonable travel expenses will be reimbursed. What is the expected

turnaround time for reimbursement?



Response: A mutually agreed upon payment schedule for this deliverable-based

engagement will



be negotiated by the GVI and the vendor prior to contract execution.



10. Do you have any expectations for time commitment required for each project role?

(example: PM-100%, Deputy PM-50%, Tech Lead-25%, etc.)?



Response: GVI has an expectation that the Project Manager and the Deputy Project

Manager each will be committed to the project full time. They will jomtly make a

determination of what percentage of time will be committed by other members of their

project team.



11. Given that VIBES succeeded in automating 70% of the planned design and



development effort, is it likely that the VIBES work, and the IV&V contract, could be

completed in under 3 years?



Response: This is a reasonable assumption. For planning purposes, we will be using a

24-month schedule with two one-year renewable options.