Employee Kiosk Guide Qqest Employer Services Inc. 2011 All rights reserved. The reproduction or use of this document in any form or by any electronic, mechanical, or other means, now known or hereafter invented, including photocopying and recording, and including republication as or in connection with instructional or training seminars, and in any information storage and retrieval system, is forbidden without the written permission of Qqest Employer Services Inc. Table of Contents   Logging into TimeForce II ..................................................................................................................... 5  Employee Kiosk .................................................................................................................................... 6  View Time Card .................................................................................................................................... 7  View Schedule ...................................................................................................................................... 8  View Accrual Balances ......................................................................................................................... 8  Request Time Off .................................................................................................................................. 9  Approve Time Card ............................................................................................................................. 11  Preferences ......................................................................................................................................... 11  Employee Kiosk Chapter Overview Topic See Page Table of Contents 3 Logging into TimeForce II 5 Employee Kiosk 6 View Time Card 7 View Schedule 8 View Accrual Balances 8 Request Time Off 9 Approve Time Card 11 Preferences 11 Logging into TimeForce II TimeForce II Login Page The TimeForce II system is a web-based time and attendance product. As it is web-based, all users access the program using a web browser on their computer. The TimeForce II system is compatible with the following web browsers:  Internet Explorer 7.0 and above.  Mozilla Firefox 2.0 and above. The login URL for TimeForce II is https://gvistats.vi.gov/timeforceii/login.net . All users will see the page shown in the example above and must provide the following information to log into TimeForce II:  User Name – This is assigned to you by a system administrator within the TimeForce II system and is unique to you and will be in the format of your first initial and last name put together. For example if your name is John Doe, your user name will be JDoe.  Password – This is also assigned to you by a system administrator but can be updated by you at any point when you are logged into the TimeForce II system by going to the Preferences link. Please see the preferences section later in this guide for details.  Company Code – This is the company code that you are logging into TimeForce II with. The company code for everyone is GVISTATS. Of these pieces of data, only the password is case sensitive and must be the same every time. The option on the page is used to have the web browser keep the User Name and Company Code from the last user in memory. That means that if you are using a computer that only you use, you can check this checkbox and the User Name and Company Code will automatically fill in for you each time you go to the login page. The link is used to have the TimeForce II system email your Password to you in case you do not remember it. If that doesn’t work, you also can contact a company administrator to reset your Password. The button is used to log into TimeForce II once all of the required information has been entered. Employee Kiosk Shown above is an example of the employee kiosk view. Using this interface, you will note that all of the different areas that an employee can view or use are listed on the left hand side of the screen. Below is a description of what each section is used for. View Time Card Any punches made at a clock appear in the In/Out lines section of the time card. As you can see in the above example, all of the punches have a symbol next to them. These symbols indicate that the punches were entered manually (solid circle), or edited (asterisk). Typically, punches from a clock do not have these symbols next to them. Once you have a minimum of two punches on a given day, you will see hours appear under the Total Hours section. In the example, we can see the employee has regular hours for Monday through Friday. To view the previous or next pay period, you can click on the or buttons. The button is used to view the time card in a weekly format instead of the pay period format. Note: The hours breakdown on the right hand side of the time card view may change depending on the view you are using. View Schedule To view your schedule, you must first click on the button with the mouse. The example above shows that the employee has a schedule starting at 8 am going to 5 pm Monday through Friday. To view the schedule for a previous week or for the next week, click on the or button. View Accrual Balances To view the current balances for your own accruals, click on the button to view the accrual balances page. Request Time Off The TimeForce II allows you to input requests for time off electronically via the employee kiosk interface. Step Action 1 To begin the absence request process, click on the button. 2 Using your mouse, click on the name of the absence type you are requesting to use. The absence name will highlight in blue as shown above. 3 Click on the button to continue to the next step. Step Action 4 Input the number of hours you wish to request (per day) for the absence type selected in step 2. This number must be entered in a decimal format. 5 Click on the button to continue to the next step. Step Action 6 Using the calendar, click on the date that you wish to request off with the mouse. You will see the date you selected turn a different color. You can also select multiple days, if you wish. 7 Click on the button to submit the absence request. Approve Time Card Once the time card has all of the correct punch and absence data showing, you can click on the button with the mouse to approve your time card for payroll. It is usually best to wait until the first day of the next pay period to give your supervisor the opportunity to fix any issues with your time card. Once you have approved your time card, the button will turn grey. Preferences The Preferences page can be reached by clicking on the button. This page shows data on your preferences within the TimeForce II system. Role This is the name of the security role to which your login is assigned. User This displays the username of the current user. Password Allows the current user to change their password. Confirm Password Allows the current user to confirm their password change. Culture This setting determines the language and other regional settings for this user. The TimeForce II system currently supports the following languages:  English  Spanish  French Last Logged In This shows the last time the current user logged into the TimeForce II system. Hours Format This setting modifies the TimeForce II system to displaying hours in either Decimal Format (15.50 hours) or Hours and Minutes Format (15:30 hours). Decimal Places This setting specifies how many decimal places TimeForce II will display throughout the system. Note: The TimeForce II system does not feature any sort of automatic logout if the user is inactive. It is highly recommended that all users logout when finished or lock their computers when not in use to prevent accidental data exposure to unauthorized parties.