UNIVERSITY OF THE VIRGIN ISLANDS 
RESOLUTION OF THE BOARD OF TRUSTEES 
 
To  ratify  the  actions  taken  by  the  Executive  Committee  of  the  Board  of  Trustees  of  the 
University of the Virgin Islands (“the Executive Committee”) on behalf of the Board of Trustees 
 
 
WHEREAS, Article VI, Section 1 (a) of the Bylaws of the University of the Virgin Islands (“the 
University”) states in part, “The Executive Committee may act for the Board between Board 
meetings, in the event of emergencies requiring Board action;” and 
WHEREAS, that section of the Bylaws further states, “The Executive Committee shall report to 
the Board at its next meeting on all actions taken by it, and the Board shall ratify or revoke such 
actions,” and 
WHEREAS, the last meeting of the Board was on June 11, 2011; and 
WHEREAS, during a meeting on August 16, 2011, the Executive Committee (“the Committee”) 
acted for the Board as follows: 
• The Committee approved the revised Fiscal Year 2011-2012 Operating Budget. (See the 
attached copy of the resolution that was adopted by the Executive Committee to take this 
action.) Approval of an operating budget was necessary before the Fiscal Year 2011-2012 
began on October 1, 2011. The revised budget incorporated the 8% reduction in the 
salary of employees of the University mandated by Legislative Act No. 7261. 
• The Committee approved the “Criteria for New Hires”, which document was presented  
by the President. (See copy attached.) In anticipation of the Legislature overriding the 
Governor’s veto of a provision contained in Act No. 7270, which exempted “teachers and 
critical staff” of the University from a freeze on the hiring of government employees  
(such an override was done on September 20, 2011), the President had caused the criteria 
for hiring of critical staff to be developed. 
 
NOW THEREFORE BE IT RESOLVED BY THE BOARD: 
The actions taken by the Executive Committee of the Board during its meeting on August 16, 
2011, which are detailed above, are hereby ratified. 
CERTIFICATION 
The undersigned does hereby certify that the foregoing is a true and exact copy of a resolution 
approved by the Board of Trustees of the University of the Virgin Islands at a meeting on 
Saturday, October 29, 2011 as recorded in the minutes of that meeting. 
 
 
 
 
 
 
October 29, 2011 
 
 
 
 
Secretary of the Board 
Date 
EXECUTIVE COMMITTEE OF BOARD OF TRUSTEES 
UNIVERSITY OF THE VIRGIN ISLANDS 
OPERATING BUDGET RESOLUTION 
FISCAL YEAR 2011-2012 
 
Resolution approving the Fiscal Year 2011-2012 Operating Budget for the University of the Virgin Islands 
 
 
 
 
WHEREAS, on January 24, 2011, the University Budget Committee voted to recommend to the President 
of the University of the Virgin Islands (“University”) an operating budget of $51,695,632 for Fiscal Year 
2011-2012  based  on  the  assumption  that  the  University  would  receive  a  total  appropriation  of 
$34,680,408 from the Government of the Virgin Islands for operations in that fiscal year, including debt 
service and mandated programs; and 
WHEREAS, via letter dated February 11, 2011 from the Office of Management and Budget of the 
Government of the Virgin Islands, the University was informed that the Fiscal Year 2012 expenditure 
ceiling would be $33,192,631, which is $1,487,777 less than the University’s anticipated appropriation 
for Fiscal Year 2012; and 
WHEREAS, during the months of March and April 2011, the President engaged the University’s 
administration in a series of budget reduction exercises utilizing the Budget Reduction Guiding Principles 
approved by the Board of Trustees; and 
WHEREAS, the President shared the outcome of the budget reduction exercises with the Cabinet and 
the University Budget Committee on May 3, 2011 and May 4, 2011, respectively; and 
WHEREAS, on May 19, 2011, the Finance and Budget Committee of the Board of Trustees voted to 
recommend to the Board of Trustees the approval of an operating budget consisting of revenues of 
$50,207,855 and expenditures and transfers of $50,204,551 for Fiscal Year 2012, which amounts 
anticipated an appropriation of $33,192,631 from the Government of the Virgin Islands; and 
WHEREAS, in his June 10, 2011 submission of the Fiscal Year 2012 Executive Budget to the Legislature of 
the Virgin Islands, Governor John P. deJongh, Jr. recommended an appropriation of $30,910,079 to the 
University; and 
WHEREAS, the Administration of the University reviewed and revised its proposed operation budget for 
Fiscal Year 2012 in light of this information; and 
WHEREAS, on August 10, 2011 the Finance and Budget Committee of the Board of Trustees voted to 
recommend to the Board of Trustees the approval of an operating budget consisting of revenues of 
$47,925,303 and expenditures and transfers of $47,866,657 for Fiscal Year 2012, which is incorporated 
into this resolution as “Exhibit A”; and 
WHEREAS, Fiscal Year 2012 begins on October 1, 2011, but the Board of Trustees will not meet until 
October 29, 2011; therefore, there is a need for the Executive Committee to act on behalf of the full 
Board to approve an operating budget for the University for Fiscal Year 2012. 
NOW THEREFORE BE IT RESOLVED BY THE EXECUTIVE COMMITTEE OF THE BOARD OF TRUSTEES, 
ACTING ON BEHALF OF THE FULL BOARD PURSUANT TO ARTICLE VI, SECTION 1(a), OF THE BYLAWS OF 
THE UNIVERSITY: 
A. That, for the purpose of carrying out the operations of the University for the fiscal year, which 
begins October 1, 2011 and ends September 30, 2012, the operating budget proposed by the 
Administration, a copy of which is incorporated into this resolution as Exhibit “A”, is hereby 
approved. The total projected operating revenues and expenditures in the Fiscal Year 2011-2012 
Operating Budget are as follows: 
i) 
Total revenues of $47,925,303; and 
ii) Total expenditures and transfers of $47,866,657 and a residual balance of $58,646. 
B. That the President and Vice-President for Administration and Finance are authorized to take such 
actions as are necessary and proper to implement this resolution. 
 
 
CERTIFICATION 
 
 
The Undersigned does hereby certify that the foregoing is a true and exact copy of a resolution of the 
Executive Committee of the Board of Trustees of the University of the Virgin Islands adopted at a 
meeting on August 16, 2011 as recorded in the minutes of said meeting. 
 
 
 
 
 
           August 16, 2011 
 
 
 
 
 
Secretary of the Board 
Date 
EXHIBIT A 
UNIVERSITY OF THE VIRGIN ISLANDS 
FISCAL YEAR 2011-2012 
REVENUES 
FY2011 Rev #3 
Approved 
Budget 
Adjustment 
Total 
FY2012 
Proposed 
Budget 
Tuition & Fees 
$12,267,427 
$1,183,134 
$13,450,561 
Appropriations 
$28,607,552 
($2,778,417) 
$25,829,135 
Government Grants & Contracts 
$970,000 
$0 
$970,000 
Private Grants & Contracts 
$1,040,447 
$0 
$1,040,447 
Investments 
$250,000 
$0 
$250,000 
Sales & Services Education 
$4,000 
$0 
$4,000 
Sales & Services Auxiliary 
$5,839,236 
$237,672 
$6,076,908 
Other Revenues 
$264,252 
$40,000 
$304,252 
Total Revenues 
$49,242,914 
($1,317,611) 
$47,925,303 
EXPENDITURES 
FY2011 Rev #3 
Approved 
Budget 
FY2012 
Proposed 
Budget 
Instruction 
$12,136,897 
($271,099) 
$11,865,798 
Research 
$695,794 
($43,193) 
$652,601 
Public Service 
$1,007,209 
($46,911) 
$960,298 
Academic Support 
$3,324,236 
($108,793) 
$3,215,443 
Student Services 
$3,742,833 
$5,560 
$3,748,393 
Institutional Support 
$11,882,072 
($509,544) 
$11,372,528 
Operations/Maintenance of Plant 
$8,602,818 
($532,637) 
$8,070,181 
Student Aid 
$546,350 
$0 
$546,350 
Auxiliary Enterprises 
$5,756,066 
$99,643 
$5,855,709 
Transfers 
$1,537,913 
($88,558) 
$1,449,355 
Health Insurance Employer Contribution (Undistributed) 
$0 
$130,000 
$130,000 
Total Expenditures & Transfers 
$49,232,188 
($1,365,531) 
$47,866,657 
Net Operating Position 
$10,726 
$47,920 
$58,646 
Criteria for New Hires 
The Amendment to Act 7261 provides an exemption for UVI from the hiring 
freeze imposed by that Act. The appropriate language indicates that the 
exception applies to “teachers and critical staff of the University of the Virgin 
Islands as determined by the University of the Virgin Islands only to the extent 
this exemption allows the University to fulfill the obligations to federal 
commitments and continuing education programs.” 
 
Hiring decision for external appointments will be made based on the following 
criteria and using the following procedure. External hiring requests that do not 
follow this process will not be approved. Effective immediately, all external hiring 
decisions must be approved by the President. This process will remain in place for 
the duration of Act 7261. 
 
Criteria: 
 
Only positions that meet one of the criterions listed below will be considered as 
satisfying the “critical staff” condition of Act 7261, and thus may be approved by 
the President. The criteria are listed in order of priority. 
 
1. Positions that have a direct and immediate impact on our students’ ability 
to matriculate in a timely manner. 
2. Positions that will allow the University to fulfill a commitment contained in 
a federally or locally funded grant program or contract, or in a grant 
program or contract funded by private or foundation funds, or 
commitments that are required to meet conditions associated with 
donations and gifts received by the University. 
3. Positions wherein the absence of personnel creates security, safety or 
health risks to students, faculty, administrators, staff, and/or visitors. 
4. Positions that have a direct and immediate impact on the institution's 
ability to generate quantifiable revenue. 
5. Positions associated with new programs approved by the UVI Board of 
Trustees. 
6. Positions that are integral to the effective operation of an essential function 
of the University, and the activities of that office will assist in the fulfillment 
of a key measure of accomplishment of VISION 2012. 
 
 
 
 
Procedure: 
Each Cabinet member, after consultation with members of her/his unit, must 
assign a value to each existing vacancy based on the criteria listed below. Each 
position must be prioritized or ranked in a descending order with the most critical 
to the least critical. As new vacancies occur the ranking order can be amended or 
changed. Once values have been assigned to existing vacancies and positions have 
been prioritized or ranked, requests for approval to fill one or more vacancies, 
along with the value and ranking information, should be submitted to the 
President for review and action. 
 
Immediate approval will be given to the most critical positions so hiring decisions 
can be made. Each Cabinet member should monitor and assess the hiring needs in 
her/his areas on an ongoing basis and make requests when evidence indicates 
that a critical need is not being addressed. “Critical staff’ will not be interpreted 
to include every vacant position.