To:  
 
University Community  
 
From:   
Purchasing Office  
 
Subject:  
University Employee and Student Travel Policy  
 
Date:   
August 3, 2006 
  
 
This is to remind you of the University policy required to successfully complete 
travel arrangements for employees (including faculty) and students.  
 
1. All employees and students shall have a Travel Authorization signed by 
the Traveler, the Department Head and the Component Head.  
 
2. A Travel Authorization is valid only when signed by all three 
persons.  
 
3. The Accounting Office must approve the Travel Authorization before 
it is considered complete.  
 
4. The Purchasing Office will not issue a Purchase Order for an airline 
ticket for off-island travel if the Travel Authorization is incomplete 
regardless of pricing consequences. Additionally, the Accounting Office 
must approve purchase requisitions before the Purchasing Office will 
issue a purchase order.  
 
5. The Purchasing Office will not issue inter-island tickets for employees or 
students if the Travel Authorization is incomplete.  
 
6. Requests for inter-island tickets should be submitted no less than three (3) 
days in advance of the travel date. Purchase requisitions for off-island 
airline tickets should be submitted no less than 10 days in advance of the 
travel date.  
7. Questions about travel expense reimbursements and Travel Voucher 
policy should be directed to the Accounting Office at x1430. 
 
8.  The university does not permit first class travel.  If an employee wants to 
travel first class, the employee must pay the additional cost of the 
associated with the upgrade.  
 
If you have other questions about this matter please contact the Purchasing 
Office at x1480. Thank you in advance for your cooperation.