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ER 3330X. 
87 
U.S. Department of Labor 
Assistant Secretary for 
Employment and Training 
Washington, D.C. 20210 
SEP 22 1987 
MEMORANDUM FOR ALL FEDERAL AGENCY ASSISTANT SECRETARIES 
FOR ADMINISTRATION | D MANAGEMENT 
FROM: 
ROGER D. SEMERAD 
Assistant Secr 
SUBJECT: 
Issuance 
of Ré#vided Standard Form 8 (SF-8), 
Notice 
to Fedéral Employee About Unemployment 
Insurance 
This memorandum 
is a followup to my October 
6, 1986, memorandum 
concerning procedures under the Unemployment Compensation 
for 
Federal Employees 
(UCFE) 
Program. 
One 
item in that memorandum 
concerned 
the need to add a contact person to the SF-8, Notice 
to Federal Employee About Unemployment Insurance. 
: 
Attached 
is a revision of the SF-8 which provides entries for 
Federal agencies to record their parent Federal agency name, 
payroll/personnel address, 
3-digit Federal Identification Code 
(FIC), contact person/office and telephone number 
for State 
agency use 
in processing unemployment claims. 
To implement use of the revised SF-8, 
your agency must order 
supplies from the Federal Supply Service of the General 
Services Administration 
(GSA) 
using 
the standard FEDSTRIP or 
MILSTRIP procedures. 
Your agency's administrative office has 
the specific information on these procedures. 
The requisition 
form submitted to your administrative office should indicate 
Standard 
Form 8 (Rev. 
6-87), 
stock number 7540-00-634-3964, 
quantity, 
and delivery points desired. 
If your agency wishes 
overprinting on the SF-8 with completed entries of your 
agency's parent Federal agency name, 
payroll/personnel address, 
3-digit FIC, contact person/office and telephone number, 
a 
request must be submitted through the Federal Supply Service of 
GSA, 
to the Government Printing Office 
(GPO), 
for prior 
approval. 
Please destroy any supplies of the old SF-8 
remaining 
in stock aS soon as your agency orders and receives 
the revised SF-8 supply. 
2 
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The information provided on the revised SF-8 will now enable 
State agencies to forward UCFE claims forms 
(ES-931, 
931A, 
934, 
936 and notices of determinations, 
appeals, 
and hearings) 
directly 
to the appropriate Federal agency address 
for a timely 
response. 
In addition, 
the information on the SF-8 will now 
allow State agencies to contact Federal agencies directly by 
telephone 
to inquire about or verify information entered 
on the 
UCFE claims forms. 
We believe that by providing 
an SF-8 to all separating 
employees and emphasizing 
that this form should be presented 
when filing 
a claim for unemployment benefits, 
the operation of 
the UCFE program will greatly improve 
in efficiency, quality, 
and response time. 
Please ensure 
that all staff members, personnel offices, 
and 
payroll offices having any part of the responsibility for your 
agency's UCFE program, 
are made aware of the revised SF-8 and 
its purpose. 
It is, however, 
the responsibility of the 
personnel office 
to order and maintain 
a supply of SF-8s for 
separating employees. 
The revised SF-8 
is self-explanatory; however, 
if you have any 
questions concerning this memorandum, 
please contact either 
Millie Enten or Louise TenEyck on 535-0312. 
Attachment 
* 
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TAKE THIS FORM WITH YOU IF YOU GO TO FILE A CLAIM 
’ UNEMPLOYMENT COMPENSATION FOR FEDERAL EMPLOYEES (UCFE) PROGRAM 
NOTICE TO FEDERAL EMPLOYEE ABOUT UNEMPLOYMENT INSURANCE 
This form has been given to you because (1) you have been separated from your job, or (2) you were placed in a nonpay status, or (3) your 
records have been transferred to a different payroll office. 
Unemployment insurance (UD for Federal workers. When unemployed, Federal workers may be entitled to UI benefits 
similar to those of workers in private industry. If you become unemployed or are in a nonpay status and want to FILE 
A CLAIM, go to the nearest LOCAL PUBLIC EMPLOYMENT SERVICE OFFICE of the STATE EMPLOYMENT 
SECURITY AGENCY to register for work and file your claim for UI. Your ELIGIBILITY for UI CANNOT be determin- 
ed until AFTER you file a claim. DO NOT DELAY filing a UI claim; if you wait, your unemployment benefits may be reduc- 
ed or you may not qualify for any benefits. 
To help EXPEDITE your claim, take THIS FORM with you, your SOCIAL SECURITY ACCOUNT NUMBER CARD, the OFFICIAL 
NOTICE of your most recent SEPARATION or of your present NONPAY status (Standard Form 50 if available), EARNINGS 
and LEAVE 
statements, or similar documents that indicate you were employed by a Federal agency. 
: 
3 Digit 
Identification 
FEDERAL AGENCY will insert 
FEDERAL AGENCY 
To be completed by the Federal 
in the box: 
Agency: 
1st line—Parent Federal Agency 
Name and 8 digit code number 
Contact. Name/Office 
2nd line—Major Component (if 
any) 
$rd and 4th line—complete 
Telephone No. (include area code) 
address to which all forms 
pertaining to a claim should be 
sent (ES-931, 931A, 934, 936, and 
notices of appeal, hearings, and 
determinations) 
KEEP THIS FORM and TAKE IT WITH YOU if you file a UCFE/UI claim for unemployed Federal workers provided by Federal law 
(U.S. CODE, Title 5, Chapter 85). For more information about UCFE/UI, read the REVERSE SIDE of this form. 
STANDARD FORM 8 (Rev. 6-87) 
Prescribed by Dept. of Labor 
NSN 7540-00-634-3964 
8-106 
26.CFR 609 
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UNEMPLOYMENT COMPENSATION FOR FEDERAL EMPLOYEES (UCFE) PROGRAM 
UNEMPLOYMENT INSURANCE (UD FOR FEDERAL WORKERS 
~ 
TAKE THIS FORM WITH YOU IF YOU GO TO FILE A CLAIM 
GENERAL INFORMATION: 
1, WHO WILL PAY UNEMPLOYMENT BENEFITS? 
If you are eligible, you will be paid by a State employment security agency under the provisions of its unemployment insurance (UI) law. The amount of your regular 
weekly benefits and the period for which benefits will be paid will generally be determined by the law of the State in which you had your last Official Duty Station. This 
Duty Station will be printed on your final “Notification of Personnel Action”, SF-50. If you have received all the regular benefits for which you are eligible, you may, 
under certain circumstances, became eligible for additional weeks of extended benefits; check with a State local office official. If your last duty station was outside the 
United States, you will not be eligible until you return to the United States, including the District of Columbia, Puerto Rico, and Virgin Islands. Your benefit rights will 
then be determined under the law of your State of residence. 
; 
UCFE/UI for unemployed Federal workers is paid from U.S. Government funds. No deductions were taken from your pay to finance these benefits. 
— 
2. UNDER WHAT CONDITIONS WILL I BE ELIGIBLE? 
All State UI laws require that: 
. 
a. You must be unemployed, 
able to work, and available for suitable work; (In some cases, you may be eligible if you are employed less than full time); 
.b. You must register for work and file a claim at a local public employment service/UI claim office; 
c. You must continue to report to the office as directed; and 
d. You must have had a certain amount of employment/wages within a base period of 1 year specified in the State law and have been separated through no fault of your own. 
All State UI laws will deny you benefits for such reasons as: 
a. Quiting your job voluntarily without good cause or being discharged for misconduct connected with work; or 
b. Refusing an offer of a suitable job without good cause. 
a 
State UI laws deny or reduce UI benefits for certain types of payments you may receive (retirement, severance, and/or lump-sum amount for unused, accrued annual 
leave) 
8. DO I HAVE THE RIGHT OF APPEAL? 
Yes. If a determination is made denying you benefits, you have the right to appeal as provided in the applicable State law. 
4. ARE THERE ANY PENALTIES? 
Yes. If you willfully make a false (fraudulent) claim, you may be fined, imprisoned, or both. If you make a mistake in giving information when you file your claim, notify 
the local UI claims office as soon as you discover the mistake: prompt notification may avoid a penalty. 
(The above statements are issued for general information; they do not have the effect of law, regulation, or ruling). 
IF YOU BECOME REEMPLOYED and have been collecting UCFE/UI benefit payments, it is your RESPONSIBILITY to notify the local office, in writing, to discontinue 
paying benefits 
now that you are employed. Failure 
to do so may result 
in a penalty such 
as a fine, imprisonment, or both. - 
awe 
* GPO 
: 
1987 0 - 180-498 (91) 
STANDARD. 
FORM 8 BACK (Rev. 6-87) * 
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TEUML 
200 Constitution Avenue, N.W. 
Washington, D. C. 20210 
U.S. Department of Labor 
| 
Official Business 
Penalty for Private Use, $300 
Mre 
Robert 
Me. 
Sates 
: 
Deputy 
Director 
r 
for Central 
Intelligence 
A-130 
Central 
Intelligence 
Agency 
Washington, 
D.C. 
20595 
t 
| 
20 
| 
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15 Oct 86 
Date 
3637 veg 
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U.S. Department of Labor 
Assistant Secretary for 
Employment and Training 
Washington, D.C. 20210 
OCT 
§ i986 
MEMORANDUM FOR: 
ALL FEDERAL AGENCY ASSISTANT SECRETARIES 
FOR ADMINISTRATION AND MANAGEMENT 
FROM: 
ROGER D. SEMERAD 
; 
aC 
hy 
Assistant Secretary of Labor 
SUBJECT: 
Procedures for the Unemployment Compensation 
for Federal Employees 
(UCFE) 
Program 
A recent investigation conducted by the Department of Labor's 
Office of Inspector General and a study by the General 
Accounting Office have identified some deficiencies 
in the 
Federal agencies" administration of the Unemployment 
Compensation for Federal Employees 
(UCFE) 
program. 
The three main problem areas cited were Federal agencies not 
providing State agencies with timely and complete wade and 
separation information; not filing appeals and attending 
hearings when 
a case warrants; 
and not explaining 
to separating 
employees the importance of bringing 
the SF-8, Notice to 
Employee About Unemployment Insurance, 
to the local office when 
filing 
a claim for UCFE. 
The attachment identifies those 
procedures which 
if reemphasized will minimize improper 
Payments of UCFE benefits. 
Also included are two new 
procedures which will adéress the inclusion of a contact 
person/organizational 
unit and telephone number on the SF-8 and 
a requirement 
to advise all newly hired and rehired employees 
to notify the appropriate State agency 
of their emplovment. 
In 
addition, 
several proposed procediires 
are ontlined 
for your 
consideration. 
It is requested 
that you review existing procedures 
to assure 
they are being followed and that the new procedures 
are 
promptly implemented. 
I would also appreciate your reviewing 
the proposed new procedures for improving 
the administration 
o£ 
the UCFE program and providing 
me with your written comments, 
Attention: 
Carolyn M. Goldina, 
Director, 
Unemployment 
Insurance Service, 
601 D Street, 
N.W., Washington, 
D.C. 
20213 
on Or before November 
721, 1986, 
If you have any questions concerning 
this memorandum, please 
contact ETA, 
UIS, Millie Enten 
on 376-7372, 
Attachment 
2-242-71F 
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Attachment 
UCFE PROCEDURES 
I. 
The following are existing procedures which require 
additional emphasis. 
A. 
Timely and Complete Information 
One of the greatest problems 
in the UCFE program 
is 
that Federal agencies are not providing State 
Employment Security Agencies 
(SESAs) with timely and 
complete wage and separation information on Forms 
ES-931, 
Request 
for Wage and Separation 
Information. 
Federal regulations 
require that 
this 
information 
be provided 
to SESAs within 4 workdays 
from the day the Federal agency receives 
the request. 
When a Federal agency returns 
the Form ES-931l, 
it is 
important that 
it be timely, 
and that 
the. reason 
for 
separation be complete. 
If all of the factual 
information 
is not provided, 
or 
if the information 
is not provided on a timely basis, 
SESAs cannot make 
a proper determination 
of eligibility. 
In the 
absence 
of complete and timely.wage and separation. 
information from the Federal agency, 
the SESA will 
question the claimant 
as 
to his/her 
reasons 
for 
separation. 
Claimants 
rarely provide 
a reason for 
separation which would 
be detrimental 
to the receipt 
of UCFE benefits. 
In many instances the result of untimeliness 
or 
incompleteness 
is that SESAs are paying claimants 
UCFE benefits 
to which they may not have been 
entitled. 
In these instances, 
your agency 
is 
charged 
for all UCFE benefits 
paid. 
If, 
at 
a later date, 
complete information 
is 
provided and based on the information, 
it is 
determined 
that the claimant should 
not have been 
paid benefits under State 
law, 
the SESAs will set up 
an overpayment. 
However, 
until 
or unless this 
overpayment 
is collected, 
your agency will 
be billed 
and liable 
to pay the amount overpaid. 
Experience 
shows 
that UCFE overpayments 
are only recovered 
at 
a 
rate of approximately 56% for fraudulent claims 
and 
49% for nonfraud claims. 
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B. 
Stay-In-School Employees. 
A prerequisite 
for students 
to be covered 
by the 
stay-in-school program 
is that he/she must be a bona 
fide student employed by a Federal agency. 
A bona 
fide student 
is one who 
is substantially attending 
school on a full-time basis. 
If the student drops 
out of school, 
he/she can no longer be considered 
enrolled 
in the program and Federal employment 
should 
be terminated by the Federal, agency. 
Most 
students who drop out 
of the program and are 
terminated 
by the Federal agency are not entitled 
to 
UCFE benefits. 
However, 
some States' 
laws may 
permit UCFE benefits 
to be paid following such 
termination of Federal service 
if the student had 
a 
"compelling" 
reason for dropping out of school. 
Therefore, 
the complete reason for termination must 
be included on the Form ES-931 
so that the State 
agencies can make a proper determination of UCFE 
eligibility. 
C. 
Preparation for and Filing Appeals 
It is your agency's responsibility to provide the 
SESA with complete factual 
information concerning 
the reason for separation 
to ensure 
that only those 
employees who meet the qualifications 
of the 
appropriate State 
laws are paid UCFE benefits. 
It 
is the responsibility 
of your personnel office 
to 
review notices of determination from the State 
agencies. 
If, based 
on the information contained 
in 
the former employee's personnel folder along with 
any other information, 
it appears that the employee 
should not be entitled 
to receive UCFE benefits 
and 
the notice from the State agency indicates 
that 
it 
has determined 
the former employee 
to be eligible, 
your agency should file an appeal within the 
required time limits as shown on each State notice. 
This appeal must 
be followed 
through. 
Your agency 
should have 
a well documented 
case and ensure 
that 
a 
witness having firsthand knowledge of the reason for 
- separation attends 
the appeal hearing to present 
evidence and testimony. 
D. 
SF-8, Notice 
to Employee About Unemployment 
Insurance 
Standard Form 
8 (SF-8), 
Notice 
to Employee About 
Unemployment 
Insurance, 
is to be handed 
to each 
separating employee 
on or before his/her 
last day of 
employment. 
In addition, 
the personnel office 
has 
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the responsibility of explaining the purpose 
of the 
SF-8 
to the separating employee and instructing 
him/her 
to take the SF-8 
to the local offices 
if 
he/she files 
a UCFE claim for unemployment benefits 
-- 
it will help expedite 
the claim. 
The top line on 
the SF-8 should contain the parent Federal agency 
hame, 
followed by the assigned 3-digit agency code 
number, 
then any component 
name and the address 
to 
which all forms pertaining to a claim are to be sent. 
II. 
The following are new requirements. 
A. 
Contact Person/Organizational Unit on Forms 
SF-8 
The purpose 
of this requirement 
is to provide SESAs 
with the name 
(typed 
or printed) 
and telephone 
number 
of a contact person/organizational unit 
within your agency who can readily respond 
to 
questions pertaining 
to a specific UCFE claim. 
The 
same information should also 
be provided 
on all 
Forms ES-931 
in the box provided 
for the signature 
of the Federal agency staff member who completed 
the 
wage and separation information 6n the Form ES-931. 
This will greatly assist 
the SESAs 
for follow-up 
purposes 
and reduce 
the 
time 
it takes 
for processing 
the claim. 
B. 
Statement 
to All Newly Hired and Rehired Employees 
Newly hired and rehired employees who may be 
receiving Or may have applied for unemployment 
insurance benefits should 
be made aware 
of their 
responsibility 
to notify the State agency of their 
employment. 
Personnel offices, 
therefore, 
shall provide 
to each 
newly hired and rehired employee, 
the following 
statements: 
"If you have applied 
for 
or been receiving 
Unemployment 
Insurance benefit payments, 
it is your 
responsibility, 
under penalty of law, 
to notify the 
appropriate local office, 
in writing, 
to discontinue 
the issuance 
of Unemployment 
Insurance checks 
now 
that you are employed. 
Failure 
to notify the State 
agency can result 
in a penalty such as 
a fine, 
imprisonment, 
or both." 
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III. 
The following are proposed changes 
in procedures 
for 
your consideration and comment. 
A. 
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Transfer 
of UCFE Claims Process Responsibility 
Complete separation information 
is not usually 
contained 
on the SF-52 
or the SF-50 personnel action 
forms, 
and in most agencies 
the payroll office 
responds 
to the SESA's request for wage and 
separation information using its copy of the SF-50 
along with payroll records. 
Therefore, 
it is 
proposed 
that all Federal agencies transfer 
the 
entire UCFE process 
to the personnel office(s). 
Some agencies have already completed 
this transfer. 
While the complete separation information 
is readily 
available 
in the personnel office utilizing 
the 
SF-52 and the SF-50 along with personnel office 
files of proposal and decision letters and 
statements submitted by supervisor, 
personnel staff 
would need 
to have easy access 
to quarterly wage 
information, 
annual 
leave 
lump sum payments 
and 
severance 
pay. 
Accelerate SF-50 Process 
In order 
to provide a timely and complete response 
to SESAs, 
it is proposed that the process 
of 
producing 
a SF-50, 
Notice 
of Personnel Action, 
should 
be accelerated. 
Some Federal agencies produce 
the SF-50 before 
the 
employee leaves, 
when prior notice 
is given that an 
employee 
is separating. 
In such cases, 
when the 
separating employee receives his/her 
copy prior 
to 
separation, 
it could be presented 
to the SESA at the 
time of filing, 
thereby facilitating 
the 
determination process and ensuring a proper 
determination of claimant eligibility is made. 
Changes 
to Procedures 
for Processing Separating 
Employees 
When a separated Federal employee applies 
for 
unemployment compensation, 
the State agency 
determines 
the claim on the basis of the 
individual's earning history and the reasons 
for 
his/her separation. 
Lack of information from the 
agency about 
the separation sometimes 
results 
in 
improper 
payments 
to someone who voluntarily quits 
for 
a reason that, 
if known by the State, 
would mean 
bas Hibs ce earl 
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the individual was not qualified 
for unemployment 
compensation. 
Most frequently this 
is because 
the 
payroll office, 
to which the State's 
request for 
infocmation 
is currently sent, 
does not have, cannot 
obtain quickly enough, 
or does not try to obtain 
specific information as to why the employee 
separated. 
Unless 
the State agency receives 
information 
to support 
a denial 
of the claim, 
it has 
no alternative but 
to decide in favor 
of the 
claimant. 
In an effort 
to minimize these improper payments, 
and thereby cut program costs 
to the 
last employing 
Federal agency, 
U.S. Department 
of Labor and the 
Office of Personnel Management 
(OPM) 
are considering 
the following changes 
in the way certain separation 
information 
is documented 
and reported 
to State 
agencies. 
1. 
Documentation of the Separation by the Agency: 
a. 
On each SF-52, 
Request for Personnel Action 
(or OPM-approved exception thereto), 
that” 
requests separation by resignation or 
retirement, 
the requesting employee's 
supervisor will add 
a remark 
to the form 
when he/she believes 
that the specific 
reason for the individual's action could 
be 
important enough to affect 
the decision on 
whether 
to grant unemployment compensation. 
For example, 
information that the 
resignation or retirement occurred after 
the 
agency had given written notice 
of intent 
to 
take an adverse 
or performance-based action 
against 
the employee, 
could affect 
the 
State's decision. 
The remark 
to be added 
is: 
“I have additional 
information regarding 
this action." 
When the supervisor 
has 
no such relevant 
information, 
he/she will add the following 
remark: 
"I have 
no additional 
information regarding 
this action." 
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When the former remark 
is used, 
the 
supervisor will document the additional 
information concerning the employee's 
reason 
for separation on a separate sheet of paper 
and attach 
it to the SF-52. 
If the 
personnel office agrees 
that 
the information 
Warrants retention, 
a specific file will be 
created. 
Since this information will be 
used 
in detecmining eligibility for UCFE 
purposes, 
a copy must also be given to the 
employee. 
The supervisor's statement 
can be 
either typed or legibly handwritten, 
signed 
and dated, 
and should 
be provided 
to the 
employee with the SF-8. 
Under 
no 
circumstances will 
the statement 
be placed 
in the employee's Official Personnel Folder 
(OPF) 
or Merged Records Personnel Folder 
(MRPF). 
b. 
The servicing personnel office will then 
place on the SF-50 the above remark that 
additional information does or does not 
exist. 
Should 
the employee later apply for 
UCFE and a supervisor's statement 
is on 
file, the information will be furnished 
to 
the State 
on Form ES-931, 
Request for Wage 
and Separation Information. 
The file 
containing the supervisor's statement 
is a 
system of records subject 
to the Privacy 
Act. 
In order 
to reduce 
the burden on 
agencies, 
the file is considered 
to be part 
of OPM's General Personnel Records 
(OPM/GOVT-1) Privacy Act system of records 
and subject 
to OPM's Privacy Act regulations 
at 
5 CFR 297. 
c. 
Since the file containing the supervisor's 
statement 
remains with the agency, 
the 
agency 
is responsible for handling Privacy 
Act matters concerning it--as currently 
provided at 
5 CFR 297. 
2. 
Processing 
of Claim: 
a. 
The State agency uses 
a Form ES-931, 
Request 
for Wage and Separation Information, 
to 
obtain the necessary information from the 
former employing agency regarding an 
individual's claim. 
In responding 
to 
the 
questions 
on that form, 
the 
payroll/personnel 
office will 
be responsible 
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for providing the earnings and leave data’as 
well 
as any supervisor statement retained by 
the personnel office. 
b. 
Upon receipt of the ES-931, 
the 
payroll/personnel 
office will immediately 
complete item 3 pertaining 
to Federal 
service and wages and return one copy of the 
form to the State agency within 4 working 
days. 
Where appropriate, 
one copy of the 
form should 
be dated and placed with the 
supervisor's statement 
to account 
for 
the 
disclosure 
as required by the Privacy Act. 
(1) 
In addition to any supervisor's 
statement 
and payroll data, 
the 
payroll/personnel office will attach 
a 
copy of the latest SF-50 
or SF-52: 
in 
the latter 
case, 
all explanatory 
remarks required by subchapters 
30 and 
31 of FPM Supplement 296-33 will 
be 
written out 
in full, 
e.g., 
"No other 
work available", 
"RIF notice dated 
(date)." 
"Entitled 
to ($ 
) 
severance pay..." 
(2) 
In cases where 
the separation 
is by 
discharge, 
termination, 
or removal, 
copies of any proposal and decision 
: 
letters will 
be attached. 
"OPM will publish instructions 
regarding documentation 
by 
: 
supervisors 
of information 
that might affect an unemployment 
, 
compensation decision and will publish instructions 
for 
establishing files for supervisors' 
statements." 
The 
Department of Labor will make 
the necessary changes 
to the SF 
when 
it is next reprinted. 
We realize 
that these procedures will add 
to the workload 
of 
the servicing personnel office by shifting 
to it the burden of 
keeping the supervisor's 
statement 
and of providing 
the 
information 
to adjudicate UCFE claims, 
but we feel 
the shift 
in 
responsibility 
is justified 
in terms 
of savings 
to agencies 
if 
informaticn provided by the personnel office prevents 
unwarranted payments. 
If it is decided 
to implement 
these 
changes after review of your comments, 
we expect 
to issue more 
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detailed and explicit instructions effecting the change through 
the Federal Personnel Manual system. 
Since 
the procedures 
may 
involve both the payroll office and the operating personnel 
office, 
your review and comments should, 
necessarily, 
reflect 
the views of both offices 
as well 
as the program official 
in 
charge of the UCFE program within your agency. 
Comments 
and suggestions should be sent by November 
21, 
1986, 
to Carolyn M. Golding, Director, Unemployment 
Insurance 
Service, 
601 D Street N.W., Room 7112, Washington, 
D.C. 
20213, 
Attn: 
TEUMI. 
If you have any questions concerning this attachment, 
please 
contact Millie Enten on 202-376-7370. 
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