FEDERAL GRANTS SPECIALIZED PROCESSING UNIT - MANAGER



SUMMARY:



A complex position which involves supervision of employees, as well as, oversight of federal funds awarded to

the Government of the Virgin Islands (GVI) which has been designated as a high risk grantee by the US.



Department of Education (USDOE).



An employee in this class is responsible for managing the day-to-day operations of the Federal Grants Specialized

Processing Unit (FGSPU) unit. The FGSPU is a GVI special unit which was created to mimic the current Third

Party Fiscal Agent’s (TPFA) operations to facilitate a transfer from TPFA oversight. The FGSPU is staffed by

GVI resources across four (4) functional areas: (1) Project Management, (2) Grants Management, (3) Accounting

& Reporting, (4) Fixed Assets and Property Management. The FGSPU currently process all activity under

oversight through the TPFA’s stand-alone ERP system, Tyler Munis.



Responsibilities also include monitoring an agency or department federal grants to ensure administrative

efficiency and compliance with both federal and local laws; to ensure distribution of information for federal

programs; to arrange training sessions; support audit efforts; process and manage federal funds in accordance

with special conditions and uniform guidance with oversight from TPFA



A Memorandum of Understanding between the Office of Management & Budget (OMB) and an agency or

department requesting assistance from the FGSPU unit is required.



DUTIES (NOT ALL INCLUSIVE):



> To oversee the review and ensure timely processing of federal program documentation to include grants

applications, agreements, memoranda and letters



>» Ensure the compiling of information, documentation and response to audit reports



> Coordinate financial and grants management activities



> Document and write procedures for better accountability, controls, record keeping and reporting for

federal aid programs



> Research historical records for grants



> Ensure drawdowns are performed timely



> Review budgets to ensure proper recording of federal funds in the TPFA’s system of record



> Prepare ad hoc reports as required



» Collaborate with Grants Management Office



> Ensure all agencies and departments meet Special Conditions Requirements



> Manage receipt and disbursement of grant funds in compliance with uniform guidance



> Ensure all agencies and departments liquidate purchase orders, timely payment of vendor invoices and

prevent lapsing of grant funds



> Ensure assets are received, tagged, delivered and managed as specified in the CFRs and Special Conditions

documents



>» Build sustainable business processes within the agencies and departments



> Automate operational processes to cnhance efficiency



> Provide training including training material, policies and procedures within the ayencics and departments



to build capacity for implementation