Form No. DPP-RFP-PS-68-75 Approved 5/7/75. Revised 3/18/08. GOVERNMENT OF THE VIRGIN ISLANDS OF THE UNITED STATES Request for Proposal - Negotiation PROFESSIONAL SERVICES To: nities dituutiiingunimpuiin, Date: September 12,2018 _ REP-042-C-2018 (Professional) Pursuant to 31 V. I. C. § 239 (a) (4) and the Rules and Regulations thereunder issued, the Government of the Virgin Islands, Property and Procurement, will receive proposals for the work. described below.. Proposals will be received until Wednesday, October 10, 2018 at 4:00 P.M. DESCRIPTION OF WORK The: Government of the Virgin Islands, Department of Property and Procurement is requesting proposals from qualified contractors for the following services: RFP-042-C-2018 (P) Chronic Disease Prevention Program/Rape Prevention and Education Program St. Croix. SCOPE OF SERVICES: SEE ATTACHED Form No. DPP-RFP-PS-68-75 Approved 5/7/75 Revised 3/18/08 NEGOTIATED PROCEDURES: The Commissioner. of the Department of Property and Procurement will appoint a Selection Committee to assist in the evaluation and selection of. the. Contractor. Accordingly, current data on qualifications and performance should be submitted with proposals. Aftet reviewing the qualifications and proposals, the Committee will select for discussions from the firm/s or person/s considered not less than three (3), in order of preference, deemed to be the most highly qualified to provide the services herein required. Discussions will be conducted successively and severally with the firms or persons so. selected regarding the. anticipated concepts. and the relative: utility of alternative methods of approach for furnishing the services hereunder. FACTORS FOR DISCUSSIONS: Selection criteria will include Gi) Professional qualifications, registration and. general reputation of the principals of the firm; (ii) the extent to which the firm or person specialized in or has designed project of a type and scope similar to that hereunder; (iii) familiarity with the area in which the project is to be located; (iv) capability of meeting schedules; and (v) quality of performances on other projects. . NEGOTIATION: The Selection Committee shall recommend to the Commissioner the highest qualified firm or persons with whom a contract shall be negotiated. The Commissioner, with the ‘assistance of the Selection Committee shall negotiate a contract with such firm or person. Should the Commissioner be unable to negotiate a satisfactory contract with the firm considered to be the most qualified, at a price he determines to be fair and reasonable to the Government, negotiations with that firm will be formally terminated? Negotiations will then be commenced with the second most qualified, the third most qualified or ‘additional firms, in order of preference and their competence-and qualification, and shall continue until an agreement is reached. Lloyd T. Bough Jr. Commissioner Property and Procurement, INSTRUCTION TO PROPOSERS NOTICE This project is for, the following services: RFP-042-C-2018 (P) Chronic Disease Prevention Program/Rape Prevention and Education Program St. Croix. Information provided in the scope of work is to be used only for purposes of preparing a proposal. It is further expected that each bidder will read the scope of work with care, for failure to meet certain specified conditions may invalidate the proposal. The Government of the Virgin Islands, hereinafter referred to as GVI, reserves the mght to reject any or all proposals or any portion thereof and to accept the proposal deemed. most advantageous to GVI. Price shall not be the sole criterion of awarding this project. Scope and quality of work proposed and the ability of the bidder to complete this type of project-shall be considered. . Applicants are requested to submit ‘proposals. based on the:scope of work. Alternative proposals recommending new features and technology other than that requested in the scope of work will receive consideration providing such new features and/or technology is clearly explained. Any exceptions to the:requirements requested herein. must be clearly noted in writing and be included as part of the proposal. The information contained hercin is. believed to be accurate, but is not to be considered 1 in any way asa warranty. Request for additional information clarifying the Scope of Work. should be directed in writing to Deputy Commissioner of Procurement, Dynell R.. ‘Williams at Dynell.williams@dpp.vi.gov. STATEMENT OF PURPOSE This project has been addressed to assist the Government: of the Virgin Islands in meeting, The need for:the following services: RFP-042-C-2018 (P) Chronic Disease Prevention Program/Rape Prevention and Education Program, St. Croix. PROPOSED SCOPE OF WORK. SEE ATTACHED 1. Proposals will be accepted at the Department of Property and Procurement,.no later than Wednesday, October 10, 2618 at 4:00 P.M. 2. Last Day for request for written clarification question will be: Thursday, September 20, 2018 at 4:00 P.M. ‘SUBMISSION OF PROPOSAL All interested parties shall submit five (5) sets of proposals (one (1) original and four (4) copies), which are to be delivered to the Department of Property and Procurement during normal business hours, no later than Wednesday, October 10, 2018 at 4:00 P.M. They shall be addressed to: Lloyd T. Bough Jr. Commissioner Department of Property and Procurement #3274 Estate Richmond, Christiansted St. Croix, U.S: Virgin Islands 00820-4200 The sealed envelope containing the proposal must have the following information written on the outside of the-envelope: SEALED PROPOSALS - DO NOT OPEN RFP-042-C-2018(P) (Name of Offeror) (Mailing Address of Offeror) (Telephone Number of Offeror) (Fax Number of Offeror) | Where.proposals are sent by mail, the bidder shall be responsible for their delivery to the Department of Property and Procurement before the date and time set for the closing of acceptance of proposals. WITHDRAWALS OF PROPOSAL A proposal may be withdrawn at any time prior fo the time specified as the. closing time for acceptance of proposals: However, no proposal shall be withdrawn or canceled for a period of thirty (30) days after said closing time for acceptance of proposals nor shall the successful provider withdraw or cancel or modify his proposal, except at the request of GV after having been notified that said proposal has been accepted by GVI. INTERPRETATION OF SPECIFICATIONS If any person contemplating submitting a proposal requires clarification of any part of the scope of work, he/she may submit to the GVI a written request for an interpretation thereof to the Deputy Commissioner of Procurement, Dynell R. Williams. GVI will not respond to questions received after the above-established date. The person submitting the request will be responsible-for its prompt.delivery. Any interpretation of the scope of ‘work will be made in writing to all prospective provides. ‘Oral explanations will not be birding. CONSIDERATION OF PROPOSAL The Commissioner of Property and Procurement shall represent and act for GVI in all matiers pertaining to the scope of work and contract in conjunction therewith. This REP does not commit GVI to the award of a contract, nor pay any cost incurred in the preparation and submission of proposals.in anticipation of a contract. GVI reserves. the right to reject any or all proposals and to disregard any informality and/or irregularity in the proposal when, in its opinion, the best interest of GVI will be served by: such action. Proposals failing to provide some of the items in the scope of work shall not be rejected per se, but any deviations from the scope must be clearly noted. ACCEPTANCE OF PROPOSALS GVI will notify in writing acceptance of one. of the proposals. Failure to provide any. supplementary documentation to comply with the vendor’s proposal may be grounds for disqualification. CONTENTS OF PROPOSAL The following is a list.of information to be included in the written proposal. Failure to comply with all the requirements as outlined may disqualify the applicant. 1, Introductory letter about the applicanit: a. Firm Name, address, fax and telephone b. Type of service for which Firm is qualified. 2. Organization: a.. Names of Principals of Firm b. Names. of key personnel with experience of each and length of time in organization. . c.. Number of staff available for assignment. (Local & Off-Territory) Copy of Article of Incorporation Copy of Certificate of Resolution Copy of Valid Business License- g. Copy of Certificate of Good Standing ma 3. Outside consultants that will be retained for this project and percentage of work to be sub-contracted. 4. Project experience: a. List of completed projects.of similar type and estimated cost of each. b. Current: projects underway; scope; percentage completed to date and estimated cost of each. 5. Project References: (including a notarized written consent from the authorized representative which must include: name; telephone number; email address and facsimile number). 6. Project Approach: ae Describe how you will approach this project and availability to perform the services requested. 7. Cost: The Cost Proposal must be submitted ina separate sealed envelope. CONFLICT OF INTEREST A bidder filing a proposal hereby certifies that no officer, agent or employee of GVJ has a pecuniary interest in this proposal or has participated in contract negotiations on behalf of GVI; that the proposal is made in.good faith without fraud, collusion, or connection of any kind with any other Bidder for the same request for proposals; the Bidder is competing solely in its own behalf without connection, with, or obligation to, any undisclosed person or firm. LICENSE REQUIREMENT An award will not be made to any firm or individual doing business in the Virgin Islands to perform work with the Government of the Virgin Islands until evidence. is. submitted that the said firm or individual has a valid V. I. Business License to.do similar business in the Virgin Islands. Bidders must submit hard copy of a valid V. I. Business license within ten (10) working days.after award. All Bidders bidding as Joint Ventures that do business in the Virgin Islands. must be licensed as a Joint Venture in the Virgin Islands. REQUIRED DOCUMENTS AND PUBLIC LIABILITY: The successful bidder will be required to obtain and have in place public liability insurance and other insurance necessary as requested in this proposal package. Insurance policy(ies) shall name the Government of the Virgin Islands as “Additional insured.” The public liability insurance shall have a minimum limit of not less than one hundred thousand ($100,000.00) dollars for any one occurrence for death or personal injury and one hundred thousand ($100,000.00) dollars for any one occurrence for property damage. Offeror must provide public liability insurance with ten (10) working days after award. WORKERS’ COMPENSATION: Within ten (10) working days after award of project the successful offeror must submit a copy of their certificate providing that his firm and his agents are covered by Workers: Compensation Employee’s Liability. FAILURE TO PROVIDE THE CERTIFICATES WITHIN THE STATED TIME PERIOD MAY RESULT IN THE PROPOSAL DEEMED .AS NON-RESPONSIVE MAY BE IMMEDIATELY DISQUALIFIED WITH NO FURTHER CONSIDERATION GIVEN FOR POTENTIAL AWARDING OF THE CONTRACT. N. REQUIREMENTS FOR CORPORATIONS: 1. 2. ARTICLES OF INCORPORATION CERTIFICATE OF CORPORATE. RESOLUTION CERTIFICATE OF GOOD STANDING THESE WILL BE REQUIRED PRIOR TO AWARD OF CONTRACT. Scope of Work Program Summary A two-part intervention designed to reduce dating violence and sexual harassment among middle schoo! youth by highlighting the consequences of this behavior for perpetrators and increasing faculty surveillance of unsafe areas. The program is rated Promising. The intervention groups had statistically significant outcome impacts, albeit with mixed results. The most important classroom activity was the hot spot mapping of unsafe areas that informed the schoolwide intervention. Program Description Program Goals Shifting Boundaries is a two-part intervention—classroom curricula and schoolwide—designed to reduce dating violence and sexual harassment among middle schoo! students by highlighting the consequences of this behavior for perpetrators and by increasing faculty surveillance of unsafe areas within the school. This primary prevention program aims to: « increase knowledge and awareness of sexual abuse and harassment « Promote prosocial attitudes and a negative view of dating violence and sexual harassment e Promote nonviolent behavioral intentions in bystanders * Reduce the occurrence of dating and peer violence e Reduce the occurrence of sexual harassment Target Population Research suggests that adolescents can experience dating violence and sexual harassment as young as sixth grade (Callahan, Tolman, and Saunders 2003). Thus, the Shifting Boundaries intervention is designed for middle school students in sixth and seventh grades. Program Activities Shifting Boundaries is an intervention designed to reduce the incidence and prevalence of dating violence and sexual harassment among adolescents. The intervention consists of two parts: a classroom- based curricula and a schoolwide component. Classroom curricula The classroom curricula has six sessions that cover 1) the construction of gender roles, 2) the setting and communicating of boundaries in interpersonal relationships, 3) healthy relationships, 4) the role of bystander as intervener, 5) the consequences of perpetrating, and 6) the State and Federal laws related to dating violence and sexual harassment. The six lessons are flexible with current school schedules and are taught over 6 to 10 weeks. Lessons are taught by trained substance abuse prevention and intervention specialists. These six lessons use both concrete/applied materials and abstract thinking components. Two of the activities consist of students measuring their own personal space and creating ‘hot spot’ maps of their school that highlight safe and unsafe spaces in regard to dating violence and sexual harassment. The curriculum includes a fact-based component based on the idea that increased knowledge about facts and consequences of one’s behaviors are appropriate and useful primary prevention tools. Facts and statistics about sexual harassment, sexual assault, dating violence, and the legal definitions of all of these terms are part of this fact-based component. Students explore the concepts of laws and boundaries, consider laws as they apply by gender, plot the shifting nature of personal space, learn how to help a friend in need, and learn about other sources of help. One of the last activities dictates that students sign the Respecting Boundaries Agreement, which is tied to prohibited behaviors in the school rules. Schoolwide intervention The second component of Shifting Boundaries is a school-level intervention. This intervention affects the entire school building and consists of revising school protocols for identifying and responding to dating violence and sexual harassment, the introduction of temporary school-based restraining orders, and the installation of posters in the school to increase awareness and reporting of dating violence/harassment. The classroom curricula and the schoolwide intervention are linked, as the student ‘hot spot’ maps of unsafe areas in school are used to determine the placement of faculty or school security for greater surveillance of these areas. The building interventions are conducted on the same schedule as the classroom curricula, lasting 6 to 10 weeks.